Minutes of the January 9, 2012 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Susan Sneed, Dick Ryan, and Jerry Catron. Mac Buchanan was absent.

ORGANIZE THE SCHOOL BOARD FOR 2012

Dr. Robinson presided for the election of a chairperson. On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the Board elected Jesse Choate as the chairman for the 2012 calendar year.

Mr. Choate asked for nominations for vice-chairperson. On motion by Ms. Sneed, seconded by Mr. Ryan, by 6-0 vote, the Board elected Jerry Catron as the vice-chairman for the 2012 calendar year.

On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, the Board reappointed Darlene Doyle as the clerk of the school board for the 2012 calendar year.

On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the Board set the meeting time of the school board meetings for the second Monday of each month at 5:00 P.M., at the Smyth County School Board Office. The Board will continue to meet twice a year in other areas of the county on a rotation basis with one meeting scheduled on Monday, April 9, 2012 at Rich Valley Elementary School and one meeting scheduled on Monday, October 8, 2012 at Sugar Grove Combined School.

The Board reviewed School Board Committee Assignments for 2012. On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, the Board approved the list as amended.

On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, the Board approved the payment of salaries on the last banking day of each month except for the month of December. Payment would be made on the last school day scheduled prior to the holiday break.

The Board considered the use of the following attorneys/law firms for legal counsel for the Board: VSBA Council, Reed Smith, and The Education Law Group of Timberlake, Smith, Thomas, and Moses, PC. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the firms were approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Ms. Sneed, seconded by Mr. Ryan, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Chilhowie Elementary School had the highest attendance percentage in the elementary category for the month of December. Sanders Henderson, Principal of Chilhowie Elementary School, introduced Madison Walters, a fifth grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of December. Sam Blevins, Principal of Chilhowie Middle School, introduced Molly Yates, a sixth grader, for being a VSTE Student Technology Integration Challenge winner. The school received a certificate and the flag to display at the school.

Northwood High School had the highest attendance percentage in the high school category for the month of December. Stan Dunham, Principal of Northwood High School, introduced Derek Waddle, a twelfth grader, and shared some of his accomplishments at Northwood High School. The school received a certificate and will be retaining the flag from last month.

Marion Senior High School had the most improved attendance percentage for the month of December. Mike Davidson, Principal of Marion Senior High School, introduced Hunter Wyatt, a twelfth grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Dr. Robinson shared information about a special display of art from Chilhowie High School at the William King Regional Arts Center.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of December 2011, fiscal year 2012.

Dr. Robinson and Dr. Cassell provided an update on the Governor's Caboose Bill Budget Amendments for Fiscal Year 2012.

Dr. Robinson and Dr. Cassell shared information about the Governor's Introduced Budget for Fiscal Year 2013.

Dr. Robinson provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation at Marion Primary School and the construction of the new elementary school.

Dr. Robinson reviewed changes to the flexible spending accounts for 2012.

DISCUSSION TOPICS

Dr. Robinson shared information about the VSBA Hot Topic Conference to be held March 14, 2012 at the Wytheville Meeting Center.

Dr. Robinson reviewed the 2012-2013 budget development calendar.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Ms. Sneed reminded the Board about the dinner to be held for Mr. Coulthard.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policy additions and/or changes for approval (first reading):

The Board considered approving a resolution that declares February as Bullying Prevention Month. On motion by Mr. Veselik, seconded by Mr. Catron, by 6-0 vote, the resolution was approved.

The Board considered adopting a textbook for Precision Machining and Computer Integrated Manufacturing. On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, this was approved.

The Board considered approving a bid for the Nursing Program Simulators. On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the bid from Laerdal Medical, Inc. in the amount of $25,300.00 was approved. This will be funded by the Perkins Grant.

The Board considered approving changes to the Program of Studies as presented by Dennis Carter, Director of Curriculum and Instruction. On motion by Ms. Sneed, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered approving the 2011-2012 Gifted Plan. On motion by Mrs. Williams, seconded by Ms. Sneed, by 6-0 vote, the plan was approved.

The Board considered the purchase of leveled readers for Marion Primary School and Marion Intermediate School to be funded by the 1003g grant. On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, this was approved.

The Board discussed possible training times for the upcoming BoardDocs upgrade. Dr. Robinson will get back with the School Board to set a time after talking with BoardDocs.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved a total of twelve work weeks of unpaid Family Medical Leave during any 12-month period for Jessica Scott, a teacher at Marion Primary School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the superintendent's recommendation regarding student discipline Case #2012-01.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the meeting was adjourned.