Minutes of the January 10, 2011 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and members were present.

ORGANIZE THE BOARD FOR 2011

Dr. Robinson presided for the election of a chairperson. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the Board elected Jesse Choate as the chairman for the 2011 calendar year.

Mr. Choate asked for nominations for vice chairperson. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board elected Jerry Catron as the vice chairman for the 2011 calendar year.

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the Board reappointed Darlene Doyle as the clerk of the school board for the 2011 calendar year.

On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, the Board set the meeting time of the school board meetings for the second Monday of each month at 5:00 P.M., at the Smyth County School Board Office. The Board will continue to meet twice a year in other areas of the county on a rotation basis with one meeting scheduled in the spring and one meeting scheduled in the fall.

The Board reviewed School Board Committee Assignments for 2011. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the Board approved the list as amended.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the payment of salaries on the last banking day of each month except for the month of December. Payment would be made on the last day scheduled for work before the winter break begins.

The Board considered the use of the following attorneys/law firms for legal counsel for the Board: Elizabeth Ewing, Don Hammer, ReedSmith, and The Education Law Group of Timberlake, Smith, Thomas, and Moses, PC. On motion by Mr. Coulthard, seconded by Mr. Veselik, by 5-2 vote, the firms were approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, and the discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia.

On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, the following was approved.

PUBLIC COMMENT

Stephen Marion, President of the Smyth County Education Association (SCEA), requested two days of professional leave for twelve members of the association to serve as delegates at the VEA Convention to be held April 7-9, 2011 in Roanoke, Virginia. Dr. Robinson will work with the SCEA regarding their request for professional leave. Mr. Marion also clarified some misunderstandings about the results of a SCEA survey.

Cathy Smith, a teacher at Chilhowie Middle School, shared her concerns about the budget and improving compensation for employees.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the months of November and December 2010, fiscal year 2011.

Dr. Robinson reviewed revenue estimates for fiscal year 2012.

DISCUSSION TOPICS

Dr. Robinson shared information about the upcoming VSBA Hot Topic Conference to be held at the Wytheville Meeting Center, Wytheville, Virginia, on March 16, 2011. The topic will be Student Growth Models, Teacher Education Evaluation, and More!

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Ms. Sneed commented on her concerns about the sick leave policy. The Board requested for the superintendent to send information to all employees so they would be aware of the present policy.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving a one-time supplemental compensation for all Smyth County Public School staff. On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the Board approved a one-time supplemental compensation during the 2010-2011 school year for employees of the school system in the following manner: $500.00 for all full-time contract employees, $250.00 for all part-time contract employees, and the Board to pay the employee and employer share of FICA for each person receiving the supplemental compensation.

The Board considered approving the Title I, Part D, Subpart 2, Neglected, Delinquent, or At-Risk 2010-2011 Individual Program Application. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the application was approved.

The Board considered approving solutions and time lines for the Career and Technical Education Civil Rights Review. On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the plan was approved.

The Board considered approving starting a junior varsity soccer team at Marion Senior High School. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, this was approved with the request that the other two high schools in the county be informed about this opportunity.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved up to a total of twelve work weeks of unpaid leave during any 12-month period of Family Medical Leave for the following:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired Megan Dyson as SWAC coach at Marion Senior High School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board dismissed Marlene Sells Wyatt, a food service worker at Sugar Grove Combined School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board named Dr. Jeffrey D. Cassell as Assistant Superintendent for Administration.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.