Minutes of the January 11, 2010 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

ORGANIZE THE BOARD FOR 2010

Dr. Robinson presided for the election of a chairperson. On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, the Board elected Jesse Choate as the chairman for the 2010 calendar year. Mr. Choate did not vote.

Mr. Choate asked for nominations for vice-chairperson. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board elected Jerry Catron as the vice-chairman for the 2010 calendar year. Mr. Catron did not vote.

Mr. Choate asked for nominations for clerk. On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the Board re-appointed Darlene Doyle as the clerk of the school board for the 2010 calendar year.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board set the meeting time of the school board meetings for the second Monday of each month at 5:00 P.M., at the Smyth County School Board Office. The Board will continue to meet twice a year in other areas of the county on a rotation basis with one meeting scheduled in the spring and one meeting scheduled in the fall. This year the Monday, April 12, 2010 school board meeting will be held at Atkins Elementary School and the Monday, October 11, 2010 school board meeting will be held at Chilhowie High School.

The Board reviewed School Board Committee Assignments for 2010. On motion by Mr. Hambrick, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the list as amended.

On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, the Board approved the payment of salaries on the last banking day of each month except for the month of December. Payment would be made on the last day scheduled for work before the winter break begins.

The Board considered the use of the following attorneys/law firms for legal counsel for the Board: Elizabeth Ewing, Don Hammer, ReedSmith, and The Education Law Group of Timerlake, Smith, Thomas, and Moses, PC. On motion by Mr. Coulthard, seconded by Mr. Ryan, by 7-0 vote, the firms were approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Marion Intermediate School had the highest attendance percentage in the elementary category for the month of December. Sue Davidson, Assistant Principal of Marion Intermediate School, introduced Cody Hester, a fifth grader, for having perfect attendance. They received a certificate and the flag to display at the school.

Marion Middle School had the highest attendance percentage in the middle school category for the month of December. Mariann Blevins, Assistant Principal of Marion Middle School, recognized Keyonna Miller, an eighth grader, for all her achievements. They received a certificate and the flag to display at the school.

Chilhowie High School had the highest attendance percentage in the high school category for the month of December. Sam Blevins, Assistant Principal of Chilhowie High School, introduced Matthew Wheeler, a twelfth grader, for having perfect attendance. He will also be entering the honors program at Radford University next year. They received a certificate and will be retaining the flag from last month.

Saltville Elementary School had the most improved attendance percentage for the month of December. Michael Colston, teacher at Saltville Elementary School, introduced Victoria Pickle, a fourth grader, for having perfect attendance. They received a certificated and a flag to display at the school.

Dr. Robinson presented each board member with a copy of the magazine Techniques published by the Association for Career and Technical Education. He recognized Sam McKinney, Principal of Smyth Career & Technology Center, for publishing an article in this magazine.

PUBLIC COMMENT

Stephen Marion, President of the Smyth County Education Association, requested permission for a group of teachers to attend Lobby Day in Richmond, Virginia, on February 1, 2010. He also requested professional leave for members of the association to serve as delegates to the VEA Delegate Assembly April 21-24, 2010 in Virginia Beach, Virginia. On motion by Mr. Hambrick, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the requests. Dr. Robinson will work with the SCEA on how many may attend each event and the dates approved for professional leave.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of December 2009, fiscal year 2009-2010.

Dr. Cassell reviewed the revised revenue estimates for 2009-2010 based on the Governor's proposed "Caboose Bill".

Dr. Cassell reviewed the Governor's Proposed Biennial Budget for fiscal year 2011 and fiscal year 2012.

Dr. Robinson shared information about the Smart Beginnings planning grant from the Virginia Early Childhood Foundation. This is a $50,000.00 grant that Smyth and Tazewell Counties will utilize to improve childhood educational services.

Kyle Rhodes, Director of Curriculum and Instruction, reviewed the Smyth County Schools' Literacy Plan and Literacy Assessment Plan.

DISCUSSION TOPICS

The Board discussed the VSBA Hot Topic Conference: Surviving 2010 and Beyond, to be held on Wednesday, March 17, 2010 at the Wytheville Meeting Center, Wytheville, Virginia.

QUESTIONS FROM BOARD MEMBERS

Mr. Hambrick inquired about Charles Doane's health status.

ACTION ITEMS–MOTION REQUIRED

The Board signed the VSBA Code of Conduct for School Board Members.

The Board considered approving a Bullying Prevention Month Proclamation stating that February 2010 would be Bully Prevention Month for Smyth County Schools. On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the policies were approved.

Policy KN Sex Offender Registry Notification (revision) was moved to a third reading.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered approving the School Nutrition Program Payment/Debt Procedures (first reading) as presented by Dr. Cassell.

The Board considered deleting Policy KNA Violent Sex Offenders on School Property. This will be brought back to a future meeting.

The Board considered approving the 2009-2010 Technology Advisory Committee. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the committee with the addition of Susan Williams as the school board representative.

The Board considered a revised budget development calendar for 2010-2011. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the calendar was approved.

The Board considered a Facility Committee meeting. Dr. Robinson will work with members of the Facility Committee to set a date and time for a meeting.

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the resignation of Brittany Hughes as teacher at Northwood High School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired Traci Terry as part-time food service worker at Chilhowie High School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved moving Carol Bise, a food service worker at Chilhowie High School, from a four hour per day position to a five hour per day position.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following in extracurricular/coaching positions:

ADJOURN

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the meeting was adjourned.