January 11, 2016 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Mac Buchanan, Jesse Choate, Paul Grinstead, Bill Veselik, Susan Williams, and Todd Williams. Wayne Carter was absent due to prior work obligations.

ORGANIZE THE SCHOOL BOARD FOR 2016

Dr. Robinson presided for the election of a chairperson. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the Board elected Jesse Choate as the chairman for the 2016 calendar year.

On motion by Mr. Buchanan, seconded by Mr. Veselik, by 6-0 vote, the Board elected Susan Williams as the vice-chairperson for the 2016 calendar year.

On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 6-0 vote, the Board reappointed Darlene Doyle as the clerk of the school board for the 2016 calendar year.

On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 6-0 vote, the Board set the meeting time of the school board meetings for the second Monday of each month at 5:00 P.M., at the Smyth County School Board Office. The Board will continue to meet twice a year in other areas of the county on a rotation basis with one meeting scheduled on Monday, April 11, 2016 at Sugar Grove Elementary School and one meeting scheduled on Monday, October 10, 2016 at Saltville Elementary School.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the Board approved the 2016 School Board Committee Assignments with the discussed changes.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the Board authorized Dr. Dennis Carter to preside at meetings of the School Board in case of the superintendent’s absence or inability to attend.

On motion by Mrs. Williams, seconded by Mr. Grinstead, by 6-0 vote, the Board approved the payment of salaries on the last banking day of each month except for the month of December. For December, payment will be made on the last school day scheduled prior to the holiday break.

On motion by Mr. Grinstead, seconded by Mr. Veselik, by 5-1 vote, the Board approved RRMM Architects, OWPR Architects & Engineers, Moseley Architects, Thompson & Litton, Spectrum Design, and their identified subcontracted engineering services, if applicable, to provide architectural and/or engineering services on a contractual basis by project for 2016.

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the Board approved the following attorneys/law firms for legal counsel for the Board: VSBA Legal Services, Reed Smith, and The Education Law Group of Timberlake, Smith, Thomas, and Moses, PC.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student of any Virginia public institution or higher education or any state school system as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary school category for the month of December. Tamela Hahn, Principal of Rich Valley Elementary School, introduced Harley Steiner, a second grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of December. Sam Blevins, Principal of Chilhowie Middle School, introduced Kelly Wyatt, an eighth grader, for being the school’s Spelling Bee winner. Also present was Alyssa Dishman, an eighth grader, who was the school’s Spelling Bee runner-up. The school received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of December. Mike Sturgill, Principal of Chilhowie High School, introduced Mikaela Schram, a twelfth grader, and shared some of her accomplishments as a cross country runner. This year she finished tenth in the state, was the Mountain West Conference champion, and finished eighth in the Region 1 West meet. She qualified for state competition for three consecutive years. The school received a certificate and will be retaining the flag from last month.

Oak Point Elementary School was the winner of the Most Improved Attendance competition for the month of December. Gary Foulke, Principal of Oak Point Elementary School, introduced Ethan Hounshell, a fifth grader, for having perfect attendance and David Robinson, a fifth grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Dr. Robinson shared that Rich Valley Elementary School and Marion Elementary School were among fifty-five Title I schools across the state earning recognition for raising the academic achievement of economically disadvantaged students. Rich Valley Elementary School was one of nine Highly Distinguished Title I Schools and Marion Elementary School was one of forty-six Distinguished Title I Schools for student performance on SOL assessments. Dr. Robinson presented Tamela Hahn, Principal of Rich Valley Elementary School, and Kimberly Williams, Principal of Marion Elementary School, with a certificate from the Virginia Department of Education.

Mike Davidson, Principal of Marion Senior High School, brought members of Marion Senior High School’s volleyball team to be recognized for their successful season in which they were the VHSL Group AA state runner-up. Amanda Hanshew, the team’s coach, was also named the Region 2A West Coach of the Year. Coach Hanshew recognized Crystal Kestner, Kelly Parnell, and Logan Armstrong who assisted with coaching the team. She recognized team members as follows:

Seniors: Savanna Scott, Captain, Whitney Anderson, Captain, Lakyn Atwood, and Samantha Keyser. Samantha was entered into the VHSL Record Book for the most serve points in a season at 300.

Juniors: Stella Sturgill, Margaret Wagner, Captain, and Callee Cox. Margaret was named First Team All-Hogoheegee, First Team All-Region, First Team All-Conference, Second Team All-State, Smyth County News & Messenger Team, and reached 1,000 career digs for the year. Callie was named as Player of the Year in the Hogoheegee District, Southern Empire Conference, Region 2A West, and Smyth County News & Messenger. She was named First Team All-State and Second Team All-Timesland.

Sophomores: Hannah Reedy, Cameron Billings, Hannah Yarber, Brittany Stiefel, Abby Jennings, and Calley Glisan. Hannah Reedy, Cameron Billings, and Hannah Yarber were named Hogoheegee District Champions. Abby was named Second Team All-Conference, Smyth County News & Messenger Team, and was entered into the VHSL Record Book for the most digs in a season at 549. Calley Glisan was named First Team All-Hogoheegee, First Team All-Conference, and Smyth County News & Messenger Team.

Freshmen: Sarah Oakes and Kirsten Lefler.

Mike Davidson shared that Marion Senior High School raised $1,800.00 for the Wounded Warrior Project.

PUBLIC COMMENT

No public signed up for comments.

PUBLIC HEARING—2016-2017 SCHOOL BOARD BUDGET—6:30 P.M.

Chairman Jesse Choate opened the Public Hearing to receive input on the 2016-2017 Smyth County School Board Budget.

No public signed up to speak.

Chairman Jesse Choate declared the Public Hearing closed.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of December, fiscal year 2016.

Julie Bear reviewed Smyth County Financial Statements as of June 30, 2015 as prepared by Brown, Edwards & Company, L.L.P., Certified Public Accountants.

Dr. Robinson reported on items discussed at the Budget Committee Meeting held prior to the school board meeting.

Allen Asbury, Facilities Manager, described options for the replacement/repair of the heating system at Northwood High School.

Dr. Robinson provided an update on facilities.

Dr. Robinson presented several different school division logos for the Board to review.

DISCUSSION TOPICS

Dr. Robinson shared information about a VSBA Webinar: Special Education Implications of Online/Virtual Instruction, to be held Wednesday, February 3, 2016 at the school board office.

Dr. Robinson shared information about the 2016 VSBA/WVSBA Hot Topic Conference to be held Wednesday, March 16, 2016 at the Wytheville Meeting Center.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan requested a joint meeting be scheduled with the Sheriff’s Office and the School Board Safety Committee.

Mr. Buchanan congratulated Rich Valley Elementary School and Marion Elementary School on their recent recognitions.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered compensating a Chilhowie High School mathematics teacher to teach a fourth block during second semester and give up their planning. On motion by Mr. Grinstead, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered approving a Memorandum of Agreement with the Department of Corrections Marion Correctional Treatment Center. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the MOA was approved.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved adding an hourly nurse’s aide instructor position.

The Board considered passing a resolution opposing the Charter School Constitutional Amendment. On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the resolution was approved.

The Board considered a called school board meeting for Monday, January 25, 2016 beginning at 5:00 P.M. On motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, the called meeting was approved.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following retirement:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following resignation:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board transferred the following:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following new hire as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board hired the following in coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, the meeting was adjourned.