Minutes of the January 12th, 2004 meeting of the Smyth County School Board, as approved by the School Board at its February 9th, 2004 meeting

Marion, Virginia
January 12, 2004

The Smyth County School Board met today with all members present. Mr. Choate presided. He welcomed Kimberly Clark and Roger Nipper as the new board members.

On motion by Mr. Catron, seconded by Mrs. Hall, minutes of the December 8, 2003, and December 16, 2003, meetings were approved as presented.

The agenda was approved on motion by Mrs. Hall, seconded by Mr. Catron, after adding 10.b. Hear a report on the Governor's School presented by Mrs. Hall; and 13. Other items of interest - a. Hear an update on Work Force Development from Mr. Sullivan.

Mr. Sullivan presided for the election of a chairman. Mr. Grinstead made a motion to nominate Jesse Choate for chairman and Mrs. Hall seconded the motion. Mr. Doane moved that the nominations cease and Mr. Choate be elected by acclamation. Mr. Nipper seconded the motion and it passed unanimously.

The chairman asked for nominations for vice-chairman. Mr. Doane nominated Mr. Catron and Mr. Nipper seconded the nomination. Mr. Grinstead moved that the nominations cease and Mr. Catron be elected by acclamation. Mr. Doane seconded the motion and it passed unanimously.

On motion by Mr. Catron, seconded by Mr. Nipper, Darlene Doyle was appointed clerk of the school board as recommended by the superintendent. The motion passed unanimously.

On motion by Mr. Catron, seconded by Mr. Doane, the meeting time of the board was set for the second Monday of each month at 6:00 p.m., at the Smyth County School Board Office. The board considered a suggestion by Mr. Catron to hold some board meetings in the individual districts over the course of the year. Should the board agree to do this, advance notice as to the change in meeting location would be advertised.

On motion by Mr. Nipper, seconded by Mrs. Clark, the board approved the 2004 Ad Hoc and Advisory Committees as stated.

The board voted to pay employees on the last banking day of each month on motion by Mr. Grinstead, seconded by Mr. Catron.

On motion by Mr. Grinstead, seconded by Mr. Catron, the board voted to continue the School Board Petty Cash Fund in the amount of $500.00 as allowed by law.

Chilhowie High School had the highest attendance percentage in the high school category for the month of December. Steve Reedy, Principal of Chilhowie High School, introduced Misty Mash, a twelfth grader, for being the SCA President and for having good attendance. The school received a certificate and will retain the flag from last month.

Kyle Rhodes, Principal of Marion Middle School, introduced Ben Udomratanavasi, a sixth grader, for having perfect attendance this year. Marion Middle School had the highest attendance percentage in the middle school category. The school received a certificate and will retain the flag from last month.

Wayne Trivette, Principal of Atkins Elementary School, introduced Joshua Atkins, a fifth grader, for having perfect attendance since kindergarten and Kerri McGrady, a fifth grader, for being the SCA President. The school received a certificate and a flag to fly at the school for having the highest attendance percentage in the elementary school category.

There was not a most improved attendance category for the month of December.

Steve Miller, Principal of Marion Intermediate School, introduced Vincent Groseclose, a teacher at Marion Intermediate School, for being the local and state of Virginia winner of the VFW National Citizenship Education Teacher Award for 2003-2004. Mr. Groseclose will travel to Richmond in June.

On motion by Mr. Doane, seconded by Mr. Catron, the board approved a request from Karen Chamberlain, President of the Smyth County Education Association, for four teachers to attend Lobby Day in Richmond on February 9, 2004.

Kyle Rhodes, Principal of Marion Middle School, recognized Anna M. Graham, a student, for serving on the Virginia Board of Education Student Advisory Committee for 2003-2004. He also introduced Cody Blevins and Hunter Cline, seventh graders, for their competition in the All District Concert Band.

The board heard a report from Jeff Cassell, Principal of Rich Valley Elementary School, on the principals' attendance of SACS (Southern Association of Colleges and Schools) meeting in Nashville, Tennessee.

High school principal - Dale Holt; middle school principals Sue Tilson and Kyle Rhodes; and Jeff Comer, Principal of Northwood Middle School, and David Buchanan, a teacher at Northwood Middle School, gave an update on their annual school improvement plans.

The board reviewed the responsibilities and challenges of school board members. On motion by Mrs. Clark, seconded by Mr. Nipper, the board voted to sign the VSBA Code of Conduct for School Board Members.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted to approve a field trip to Pigeon Forge, Tennessee, for a special education class at Marion Senior High School. Blake Frazier has received prior approval from Marion Baptist Church to use and drive their bus. Mr. Sullivan is to request a certificate of insurance and verification that Mr. Frazier is an approved driver.

Mr. Sullivan reviewed with the board one version with amendments and one version without amendments of Governor Warner's proposed Biennial Budget.

Mr. Sullivan reviewed revenue, expenditures, and cash flow figures through the month of December 2003.

The board heard a report from Mrs. Hall on the Virginia School Boards Association's annual meeting held in Williamsburg. She reviewed a handout from the Norfolk Public Schools on "Improving the Quality of Teaching and Learning for ALL - ALL Means ALL". Mrs. Hall discussed plans for the Key Work of School Boards project. The board scheduled a work session for this project on Wednesday, February 4, 2004, at the School Board Office at 5:00 p.m. Mrs. Hall gave a report to the board on the Governor's School.

On motion by Mr. Grinstead, seconded by Mr. Doane, the December payroll, paid December 19, 2003, checks #41631-41784, was approved.

On motion by Mr. Grinstead, seconded by Mr. Doane, current invoices in the amount of $392,591.09 from the County School Operating Fund were ordered paid, the same to be listed in the warrant register.

On motion by Mr. Catron, seconded by Mr. Nipper, current invoices in the amount of $162,714.49 from the County School Debt and Capital Outlay Fund were ordered paid, the same to be listed in the warrant register.

On motion by Mr. Doane, seconded by Mr. Nipper, current invoices for utility payments made prior to the January 12, 2004, board meeting in the amount of $23,375.40 from the County School Operating Fund were approved, the same to be listed in the December warrant register.

The board received copies of Specific Dates for 2004-2005 Budget Calendar. On motion by Mrs. Clark, seconded by Mr. Grinstead, the board voted to approve the budget calendar with the stated revisions.

Pursuant to 2.1-344(A) of the Virginia Freedom of Information Act, on motion by Mr. Doane, seconded by Mrs. Clark, the board voted to convene a closed meeting for the purpose of discussing the following specific matters: personnel issues as authorized by 2.1-344(A)(1) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mr. Doane, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act:

WHEREAS, 2.1-344(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia law;

NOW THEREFORE, BE IT RESOLVED that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Yes: 7 No: 0

On motion by Mr. Doane, seconded by Mr. Nipper, the board voted to approve Christy McAllister and Jill Swim as cheerleading sponsors for the winter sports' season at Chilhowie High School.

On motion by Mr. Doane, seconded by Mr. Nipper, the board voted to hire Alan McGhee for the custodial position at Chilhowie High School.

On motion by Mr. Grinstead, seconded by Mrs. Clark, the board voted to hire Stacey Langston as a physical education aide at Marion Primary School for the remainder of this school year. On motion by Mr. Doane, seconded by Mr. Nipper, the board voted to move Judy Testerman to the receptionist/executive administrative assistant's position at the Smyth County School Board office.

On motion by Mr. Catron, seconded by Mr. Nipper, the board voted to accept the recommendation of the superintendent to place a bus driver on unpaid administrative leave from January 13, 2004, until April 13, 2004, and return to the bus driving position and be placed on probation for one year.

Mr. Sullivan updated the board on Work Force Development.

On motion by Mr. Catron, seconded by Mr. Doane, the meeting was then adjourned.