Minutes of the January 13, 2003 meeting of the Smyth County School Board, as approved by the School Board at its February 11th, 2003 meeting

Marion, Virginia
January 13, 2003

The Smyth County School Board met today with all members present. Mr. Campbell presided. Mr. Campbell welcomed Dr. Gayle A. Lewis as the new board member.

On motion of Mr. Choate, seconded by Mrs. Hall, the minutes of the December 9, December 16, 2002, and January 7, 2003, meetings were approved as presented.

The agenda was approved on motion of Mrs. Hall, seconded by Mr. Choate, after adding to item 17. Other items of interest – a. Hear from Mr. Doane and b. Hear from Mr. Catron.

Mr. Sullivan presided for the election of a chairman. Mrs. Hall nominated Mr. Campbell and Mr. Grinstead seconded the nomination. Mr. Grinstead moved that the nomination cease and Mr. Campbell be elected by acclamation. Mr. Choate seconded the motion and it passed unanimously.

The chairman asked for nominations for vice-chairman. Mr. Doane nominated Mr. Choate and Mrs. Hall seconded the nomination. Mr. Grinstead moved that the nominations cease and Mr. Choate be elected by acclamation. Mrs. Hall seconded the motion and it passed unanimously.

On motion of Mr. Catron, seconded by Mrs. Hall, Darlene Doyle was appointed clerk of the school board as recommended by the superintendent.

On motion of Mr. Choate, seconded by Mr. Doane, the meeting time of the board was set for the second Monday of each month at 6:00 p.m., at the School Board Office. The board considered a suggestion by Mr. Catron to hold some board meetings in the individual districts over the course of the year. Should the board agree to do this, advance notice as to the change in meeting location would be advertised.

On motion of Mrs. Hall, seconded by Mr. Grinstead, the board approved the 2003 Ad Hoc and Advisory Committees as stated.

The board voted to pay employees on the last banking day of each month on motion of Mr. Grinstead, seconded by Mr. Choate.

On motion of Mrs. Hall, seconded by Mr. Choate, the board voted to continue the School Board Petty Cash Fund in the amount of $500.00 as allowed by law.

On motion of Mr. Catron, seconded by Mr. Grinstead, the board approved Karen Chamberlain, president of the Smyth County Education Association, and three county teachers to attend Lobby Day in Richmond on January 27, 2003.

Steve Reedy, principal of Chilhowie High School, introduced Jonathan Hopkins for having perfect attendance. They received a certificate and will get to keep the flag from last month. Jonathan thanked the board for allowing the Chorus group to travel to Florida.

Kyle Rhodes, principal of Marion Middle School, introduced Jordan Burrows for having perfect attendance. They received a certificate and will get to keep the flag from last month.

Sam Hambrick, principal of Sugar Grove Combined School, introduced Megan Aker for having perfect attendance. They received a certificate and a flag to fly at the school.

The chairman presented the Most Improved Attendance Award to Saltville Elementary School. Mrs. Brenda Boone, assistant principal, introduced Ryan Davidson for never missing a day of school. Mrs. Boone also told the board that Ryan contributed $100.00 of his own money for the Saltville Pre-K playground equipment.

Kyle Rhodes, principal, introduced Cynthia Robertson, a seventh grade civics teacher at Marion Middle School. Ms. Robertson introduced Jordan Burrows for having won the VFW local and district essay contests. This year’s topic was “My Pledge to America.” Jordan read his essay to the board.

Ann Cunningham, principal of Marion Primary School, reported on the principals’ attendance of the Southern Association of Colleges and Schools Annual 2002 Meeting held in San Antonio, Texas.

High school principals – Steve Reedy, Matthew Haas; Emma Brabson, co-principal at Marion Senior High School; middle school principals – Kyle Rhodes, Sue Tilson; and Brenda Boone, assistant principal of Northwood Middle School, gave an update on their annual school improvement plans.

Mr. Sullivan reviewed the 2002-2003 revenue, expenditures, and cash flow figures.

The board received information on the Governor’s amendments to the 2002-2004 Biennial Budget.

The board heard a presentation from Heartland Rehabilitation Services Representatives Brook Lambert and Brad Bussey. Heartland would like to fund an athletic trainer to provide services to the three high schools. A decision on this will be discussed at a later board meeting.

Mr. Sullivan reported that first semester SOL assessment results were not in to be reviewed at this time.

Mr. Sullivan updated the board on the building projects at Chilhowie Elementary and Chilhowie Middle/High Schools. They received a summary of costs of the projects and the remaining balances. Mr. Sullivan reviewed some possible projects for spending the excess money.

Mr. Doane requested for the board to review the possibilities of renovating and restocking the weight lifting room at Chilhowie High School. Mr. Campbell suggested that the building committee set up a time to meet again to discuss this matter.

Mr. Sullivan reviewed with the board the consideration of the Literary Loan for the wastewater treatment plant at Northwood Middle/Rich Valley Elementary Schools. The Board of Supervisors will be asked to fund the project and receive reimbursement when the money is released.

Mr. Brockman, assistant superintendent for administration, gave the board an updated copy of the policy manual for Smyth County schools.

The board heard a presentation from Mrs. Hall on “The Key Work of School Boards.”

The December payroll, paid December 20, 2002, checks #37320-37455, was approved on motion of Mr. Choate, seconded by Mr. Grinstead.

On motion of Mr. Choate, seconded by Mr. Grinstead, current invoices in the amount of $465,396.05 from the County School Operating Fund were ordered paid, the same to be listed in the warrant register.

On motion of Mr. Choate, seconded by Mr. Doane, current invoices in the amount of $457,548.09 from the County School Debt and Capital Outlay Fund were ordered paid, the same to be listed in the warrant register.

Pursuant to §2.1-344(A) of the Virginia Freedom of Information Act, on motion of Mrs. Hall, seconded by Mr. Grinstead, the board voted to convene a closed meeting for the purpose of discussing the following specific matters: hiring of personnel and a staff resignation as authorized by §2.1-344(A)(1) of the Code of Virginia.

On motion of Mrs. Hall, seconded by Mr. Grinstead, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote in accordance with the provision of the Virginia Freedom of Information Act:

WHEREAS, §2.1-344(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia law;

NOW THEREFORE, BE IT RESOLVED that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed or considered.

VOTE:

Yes: 7

No: 0

On motion of Mr. Grinstead, seconded by Mrs. Hall, the board accepted the resignation of Debbie Gollehon, a speech therapist at Chilhowie Elementary School.

On motion of Mr. Choate, seconded by Mr. Doane, the board approved the hiring of Millie Blevins as secretary at Chilhowie Elementary School.

On motion of Mr. Doane, seconded by Mr. Catron, the board voted to prorate the supplement for the assistant athletic director at Northwood High School.

On motion of Mr. Grinstead, seconded by Mr. Choate, the board voted to reschedule the February board meeting to Tuesday, February 11, 2003, at 6:00 p.m. This change will be advertised.

On motion of Mr. Catron, seconded by Mr. Grinstead, the meeting was adjourned.