January 13, 2014 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Stephen Marion, Paul Grinstead, and Mac Buchanan. Jerry Catron arrived at 5:05 P.M.

ORGANIZE THE SCHOOL BOARD FOR 2014

Dr. Robinson presided for the election of a chairperson. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the Board elected Jesse Choate as the chairman for the 2014 calendar year.

On motion by Mr. Buchanan, seconded by Mr. Veselik, by 7-0 vote, the Board elected Susan Williams as the vice-chairperson for the 2014 calendar year.

On motion by Mr. Buchanan, seconded by Mr. Veselik, by 7-0 vote, the Board reappointed Darlene Doyle as the clerk of the school board for the 2014 calendar year.

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the Board set the meeting time of the school board meetings for the second Monday of each month at 5:00 P.M., at the Smyth County School Board Office. The Board will continue to meet twice a year in other areas of the county on a rotation basis with one meeting scheduled on Monday, April 14, 2014 at Atkins Elementary School and one meeting scheduled on Monday, October 13, 2014 at Chilhowie High School.

The Board reviewed School Board Committee Assignments for 2014. On motion by Mr. Marion, seconded by Mr. Grinstead, by 7-0 vote, the Board approved the committee assignments as amended. Additional changes will made to the committee assignments at the next school board meeting.

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the Board approved the payment of salaries on the last banking day of each month except for the month of December. For December, payment will be made on the last school day scheduled prior to the holiday break.

The Board considered the use of the following attorneys/law firms for legal counsel for the Board: VSBA Legal Services, Reed Smith, and The Education Law Group of Timberlake, Smith, Thomas, and Moses, PC. On motion by Mrs. Williams, seconded by Mr. Catron, by 7-0 vote, the firms were approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary school category for the month of December. Tammy Hahn, Principal of Rich Valley Elementary School, introduced Amy Harris, a fifth grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of December. Michael Berry, a teacher at Chilhowie Middle School, introduced Isaiah Hutton and Michael Rush, eighth graders at Chilhowie Middle School. Both students had received advanced scores on their Geometry SOL assessments. The school received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of December. Mike Sturgill, Principal of Chilhowie High School, introduced Mattie Clear, a twelfth grader, and shared some of her many accomplishments as a student at Chilhowie High School. The school received a certificate and the flag to display at the school.

Northwood Middle School had the most improved attendance percentage for the month of December. Tim Duncan, Principal of Northwood Middle School, introduced Joseph Maggard, a seventh grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Tim Duncan, Principal of Northwood Middle School, introduced April Stumbo, an eighth grader, for being selected as a good citizen for the month of December at Northwood Middle School. The other good citizen for the month of December is Joseph Maggard.

Chairman Choate applauded the one-act plays recently presented by Chilhowie High School, Marion Senior High School, and Northwood High School at the Lincoln Theatre in Marion.

Students and staff from Atkins Elementary School and Sugar Grove Combined School were present to share information about a nutrition and physical exercise program (Fuel Up to Play 60) to encourage students to eat healthier and be more physically active. Also present, were Jill Henderson from the Southeast United Dairy Industry Association and Bobby Combs, a Chilhowie dairy farmer. Atkins Elementary School received a $3,500.00 grant and Sugar Grove Combined School received at $4,000.00 grant for this program.

Dr. Robinson thanked Mr. Catron for his years of service as a board member representing the Saltville District.

Dr. Robinson welcomed Emory & Henry College: Dr. David Haney, Vice President for Academic Affairs and Dean of Faculty; Dr. Janet Crickmer, Chair of the Education Department in the Neff Center for Teacher Education; and Dr. Doug Arnold, Visiting Associate Professor.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of December 2013, fiscal year 2014.

Dr. Robinson reviewed the Smyth County Audit for fiscal year 2013 which includes the Smyth County School Board.

Dr. Robinson shared information from the Budget Committee meeting held on Wednesday, January 8, 2014.

Dr. Robinson reviewed revenue projections for fiscal year 2015.

Dr. Robinson shared that the Budget Committee would meet on Monday, January 20, 2014 at 4:00 P.M.

Dr. Robinson shared information about the W.L. Lemmon Endowment Teacher Mini-Grant Program.

Allen Asbury, Facilities and Energy Manager, provided an update on facilities.

Allen Asbury provided an update on the renovation project at Marion Elementary School and the construction of Oak Point Elementary School.

DISCUSSION TOPICS

Dr. Robinson shared information about the upcoming VSBA Hot Topic Conference to be held in Wytheville, Virginia, on March 26, 2014.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Veselik welcomed Mr. Stephen Marion, serving the Chilhowie District, and Mr. Paul Grinstead, serving the Park District, as the newly elected board members to serve on the Smyth County School Board. He also thanked Mr. Catron for his years of service to the Board serving the Saltville District.

Mrs. Williams requested that the Board develop a formal cellphone policy for Smyth County Schools.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving the Emory and Henry College Partnership Lab School application which includes budget requests, program description, Governing Board by-laws, Memorandum of Understanding, and other related documents (first reading).

The Board considered the following policies for approval (second reading):

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered a resolution approving February as Bullying Prevention Month. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the resolution was approved.

The Board considered approving a Marketing Agreement with Milestone Communications Management III, Inc. (first reading).

The Board considered approving Smyth County Schools participation in a Statewide Title III consortium. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered compensating a Chilhowie High School mathematics teacher to teach a fourth block and give up their planning period. On motion by Mr. Grinstead, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered appointing Steve Miller to serve on the Board of Directors of the Smyth County Education Foundation. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered moving the Monday, January 27, 2014 school board meeting and Public Hearing for budget input to Thursday, January 30, 2014 at 5:00 P.M. The Budget Committee will meet at 4:00 P.M. On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board accepted the following retirements:

On motion by Mrs. Williams, seconded by Mr. Catron, by 7-0 vote, the Board accepted the following resignations:

On motion by Mrs. Williams, seconded by Mr. Catron, by 7-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Mr. Williams, seconded by Mr. Catron, by 7-0 vote, the Board approved the following resignation in coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Mr. Catron, by 7-0 vote, the Board approved the following new hires in coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board accepted the resignation of Jerry W. Catron, the Saltville District representative to the Smyth County School Board.

On motion by Mrs. Williams, seconded by Mr. Buchanan, by 7-0 vote, the Board approved the following:

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.