Minutes of the January 21, 2008 Smyth County School Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite, 300, Marion, Virginia.

Dr. Robinson presided for the election of an acting chairperson. On motion by Mr. Doane, seconded by Ms. Sneed, by 5-0 vote, the board elected Jesse Choate as acting chairperson for this meeting only.

CALL TO ORDER

Jesse Choate, Acting Chairman, called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Sam Hambrick, Jesse Choate, Susan Sneed, Charles Doane, and Jim Coulthard. Laura Hall and Jerry Catron were absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Doane, seconded by Mr. Coulthard, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Doane, seconded by Ms. Sneed, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays. 0.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 5-0 vote, the agenda was removed from the consent agenda and amended as follows: make item V. Public Comment and move the rest of the agenda items up a number.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mr. Doane, by 5-0 vote, the following was approved.

  • Agenda as amended.
  • Pay current invoices in the amount of $198,724.33 from the County School Operating Fund, the same to be listed in the January warrant register.
  • Pay current invoices in the amount of $848.75 from the County School Debt and Capital Outlay Fund as follows, the same to be listed in the January warrant register:
    The Bank of New YorkAdministration Fee288.75
    US BankAdministration Fee500.00
    The Bank of MarionWire Transfer Fees60.00
  • INFORMATIONAL REPORTS

    There were no informational reports included from the superintendent.

    Mr. Doane had to leave at 5:40 P.M.

    PUBLIC HEARING

    Mr. Choate opened the Public Hearing to receive input on the 2008-2009 school board budget.

    Linda Kelly, President of the Smyth County Education Association, presented requests on behalf of teachers and support staff regarding salaries and employee benefits.

    Mr. Choate indicated that the requests would be referred to the budget committee for study. The Public Hearing was then closed.

    PUBLIC COMMENT

    Linda Kelly requested for as many as thirteen (13) substitutes so teachers could attend the Virginia Education Association Convention in Roanoke, Virginia, on April 10-12, 2008. On motion by Mr. Coulthard, seconded by Mr. Hambrick, by 4-0 vote, the agenda was amended to add item IX. E. Consider VEA delegates going to state conference.

    Linda Kelly reported on the names of the four (4) teachers attending Teacher Lobby Day in Richmond in February.

    SUPERINTENDENT'S REPORT

    Dr. Robinson reported on the fiscal year 2009 budget, revised revenue projections, the budget forums that were recently held, upcoming budget committee meetings to be held, and the composite index.

    DISCUSSION TOPICS

    Dr. Robinson shared with the board that at the February 11, 2008, school board meeting several schools would be recognized for receiving The Governor's Virginia Index of Performance Incentive (VIP) Award.

    QUESTIONS FROM BOARD MEMBERS

    There were no questions from any of the board members.

    ACTION ITEMS - MOTION REQUIRED

    The board considered Ad Hoc Committee assignments for 2008 as amended by Dr. Robinson. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 4-0 vote, the committee assignments were approved.

    The board considered Policy AA School Division Legal Status (second reading). On motion by Mr. Coulthard, seconded by Ms. Sneed, by 4-0 vote, the policy was approved.

    The board considered Policy AC Nondiscrimination (second reading). On motion by Mr. Coulthard, seconded by Ms. Sneed, by 4-0 vote, the policy was approved.

    The board considered Policy AD Educational Philosophy (second reading). On motion by Ms. Sneed, seconded by Mr. Coulthard, by 4-0 vote, the policy was approved.

    The board considered Policy AE School Division Goals and Objectives (second reading). On motion by Mr. Coulthard, seconded by Ms. Sneed, by 4-0 vote, the policy was approved.

    The board considered Policy AF Comprehensive Plan (second reading). On motion by Mr. Coulthard, seconded by Ms. Sneed, by 4-0 vote, the policy was approved.

    The board considered Policy AFA Evaluation of School Board Operational Procedures (second reading). On motion by Ms. Sneed, seconded by Mr. Coulthard, by 4-0 vote, the policy was approved.

    The board considered policy additions and/or changes for the following (first reading):

    The board considered declaring a list of furniture items as surplus. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 4-0 vote, the list was approved.

    CLOSED SESSION ITEMS

    On motion by Ms. Sneed, seconded by Mr. Coulthard, by 4-0 vote, the board accepted the following resignations:

    On motion by Ms. Sneed, seconded by Mr. Coulthard, by 4-0 vote, the board approved the following new hires as recommended by the superintendent:

    On motion by Ms. Sneed, seconded by Mr. Coulthard, by 4-0 vote, the board approved the following in coaching/extracurricular positions:

    The board considered VEA delegates going to state conference. On motion by Mr. Coulthard, seconded by Mr. Hambrick, by 4-0 vote, the board approved as many as thirteen (13) substitutes so teachers could attend the Virginia Education Association Convention in Roanoke, Virginia, on April 10-12, 2008, as recommended by the superintendent.

    On motion by Ms. Sneed, seconded by Mr. Coulthard, by 4-0 vote, the meeting was adjourned.