Minutes of the January 23, 2012 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Buchanan, seconded by Mr. Veselik, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Ms. Sneed, by 7-0 vote, the following was approved:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the agenda was amended to move the superintendent's report section before the Public Hearing.

SUPERINTENDENT'S REPORT

Dr. Robinson shared information from the Budget Committee's meeting held prior to the board meeting.

Dr. Robinson provided an overview of high school scheduling. The three high school principals also participated in the discussion regarding scheduling at their schools.

Dr. Robinson provided an update about the Stage Street construction project.

PUBLIC HEARING–6:00 P.M.

Chairman Choate opened the Public Hearing to receive input on the 2012-2013 school board budget.

No public signed up to speak at the hearing.

Chairman Choate declared the Public Hearing closed.

PUBLIC COMMENT

No public signed up to speak.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Catron asked for an update regarding the renovation at Marion Primary School and the progress at the new elementary school site.

Mr. Veselik welcomed Mr. Buchanan to the Board.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the policies were approved.

The Board considered approving a bid for gym repairs at Chilhowie High School. On motion by Mr. Catron, seconded by Mr. Ryan, by 7-0 vote, the bid from Branson Construction, Inc., Chilhowie, Virginia, in the amount of $7,900.00 was approved.

The Board considered approving the Retirement Incentive Plan for fiscal year 2013 as recommended by the Budget Committee. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the plan was approved.

The Board considered possible gym wall repair concepts at Marion Intermediate School as presented by Dr. Cassell.

Mr. Veselik had to leave.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board accepted the following extracurricular/coaching resignations:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board hired Allen Johnson as assistant baseball coach at Chilhowie High School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved a total of twelve work weeks of unpaid Family Medical Leave during any 12-month period for the following:

ADJOURN

On motion by Mr. Catron, seconded by Mr. Buchanan, by 6-0 vote, the meeting was adjourned.