January 24, 2018 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 p.m., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the Clerk, and the following members were present: Mac Buchanan, Jesse Choate, Roger Frye, Paul Grinstead, Susan Williams, and Bill Veselik. Todd Williams was absent due to work obligations.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 6-0 vote, the following items were approved.

PRESENTATIONS/RECOGNITIONS

Attendance awards for December 2017 were presented to Atkins Elementary School, Marion Middle School, and Chilhowie High School. Marion Senior High School received the Most Improved Attendance award for December.

PUBLIC COMMENT

There were no comments during public comment time.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Dr. Grinstead presented handouts from the VSBA Capitol Conference he recently attended in Richmond, VA.

Mr. Buchanan commented briefly on the topics discussed at the VSBA Capitol Conference.

Mr. Frye took a moment to discuss the topics presented at the VSBA Orientation for new School Board members that he attended on January 23, 2018.

PUBLIC HEARING—2018-2019 SCHOOL BOARD BUDGET—5:15 P.M.

Chairman Jesse Choate opened the Public Hearing to receive input on the 2018-2019 Smyth County School Board Budget.

No public signed up to speak.

Chairman Jesse Choate declared the Public Hearing closed.

DISCUSSION TOPICS

Dr. Carter shared information on the following:

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving the following policy (second reading):

The Board considered approving the following policy revisions (second reading revision):

On motion by Dr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, the policy and policy revisions were approved.

The Board considered approving the Resolution to Support the Creation of a Small and Rural Schools Coalition. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the resolution was approved.

The Board considered approving continuation for School Activity Fund Auditing Services with Hicok, Fern and Company. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, continuation was approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Williams, seconded by Dr. Grinstead, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: Personnel – Retirements, resignations, transfers, hires, and other personnel discussions, as authorized by § 2.2-3711(A)(1) of the Code of Virginia. Mr. Veselik excused himself from the meeting just prior to closed session beginning.

On motion by Dr. Grinstead, seconded by Mrs. Williams, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Frye, by 5-0 vote, the Board approved the following resignations:

ADJOURN

On motion by Mr. Buchanan, seconded by Mr. Frye, by 5-0 vote, the meeting was adjourned.