Minutes of the January 26, 2009 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mr. Catron, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Mr. Doane, seconded by Ms. Sneed, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mrs. Hall, seconded by Mr. Coulthard, by 7-0 vote, the following was approved.

PUBLIC HEARING

Mr. Choate opened the Public Hearing to receive input on the 2009-2010 school board budget.

Mr. Catron reminded the Board to remember support staff when preparing the budget.

The Public Hearing was closed.

PUBLIC COMMENT

No citizens spoke during public comment.

SUPERINTENDENT'S REPORT

Dr. Robinson reviewed the Marion Kiwanis Club's Snack in a Pack program to be piloted at Atkins Elementary School.

Dr. Robinson reviewed a revised budget calendar.

Dr. Robinson updated the Board on the Budget Committee meeting held on January 13, 2009.

DISCUSSION TOPICS

The Board discussed plans to attend the VSBA Hot Topic Conference: Samples of Best Practices in School Law and Instruction to be held March 11, 2009, at the Wytheville Meeting Center, Wytheville, Virginia.

QUESTIONS FROM BOARD MEMBERS

None of the board members had any questions.

ACTION ITEMS - MOTION REQUIRED

The Board considered approving the Retirement Incentive Plan as presented by Rick Blevins, Director of Human Resources (first reading).

The Board considered approving a revised bid for the purchase of kitchen ovens for Marion Senior High School and Chilhowie High School/Chilhowie Middle School. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the lowest bid in the amount of $13,993.58 from Douglas Equipment, Bluefield, West Virginia, was approved.

The Board considered Smyth County Schools entering a business agreement with GovDeals. On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following:

The Board considered policy additions and/or changes for the following (first reading):

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the resignation of Lori Asbury as a teacher at Northwood Middle School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the superintendent's recommendation for an exemption from compulsory school attendance for Case #2009-01.

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the meeting was adjourned.