January 30, 2014 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the agenda was approved as presented.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT’S REPORT

Dr. Robinson provided an update on adding a right turn lane at the intersection of Browns Subdivision Road and Route 11.

Dr. Robinson reviewed information from the Budget Committee meeting held prior to the school board meeting.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan thanked Dr. Robinson and his staff for all their hard work this week with decisions regarding school closings due to inclement weather.

Mr. Marion and Mr. Grinstead commented on their recent trip to Richmond to attend VSBA meetings.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered School Board Committee and Representation assignments. On motion by Mr. Veselik, seconded by Mr. Marion, by 6-0 vote, the Board approved Mr. Grinstead as the board representative for the A. Linwood Holton Governor’s School.

The Board considered the following policy (second reading):

The Board considered approving the Emory & Henry Partnership Lab School application (second reading). On motion by Mr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, the Board approved the application with additional work to be done on the Memorandum of Understanding and funding of the Lab School. Dr. David Haney, Vice President for Academic Affairs and Dean of Faculty, and Dr. Doug Arnold, Visiting Associate Professor, Emory and Henry College, were present for any questions regarding the application.

The Board considered approving the Chairman to retain special counsel for the School Board to represent and advise it in connection with an anticipated employee grievance and all proceedings related to the same. On motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, this was approved.

The Board considered conducting interviews for the Saltville District School Board vacancy on Monday, February 17, 2014. A time will be determined based on the number of applicants. On motion by Mr. Marion, seconded by Mrs. Williams, by 6-0 vote, this was approved.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following new hires in coaching/extracurricular activities:

PUBLIC HEARING—6:00 P.M.

Chairman Choate opened the Public Hearing to receive input on the 2014-2015 school board budget.

Shannon Harris, President of the Smyth County Education Association (SCEA), presented results from an employee survey created and analyzed by the SCEA.

Chairman Choate declared the Public Hearing closed.

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, the meeting was adjourned.