Minutes of the January 9th, 2006 meeting of the Smyth County School Board, as approved by the School Board at its February 13th, 2006 meeting

Marion, Virginia
January 9, 2006

The Smyth County School Board met today with all members present. Mr. Doane had to leave at 6:30 P.M.

On motion by Mr. Catron, seconded by Mr. Nipper, the board voted unanimously to approve the minutes from the December 12, 2005, school board meeting as presented.

On motion by Mr. Nipper, seconded by Ms. Sneed, the board voted unanimously to approve the agenda after adding to item 18. Other items of interest - a. Status of the efficiency review team's report.

Mr. Sullivan presided for the election of a chairman. Mr. Catron made a motion to nominate Jesse Choate for chairman for the 2006 calendar year and Mrs. Hall seconded the nomination. Mrs. Clark moved that the nominations cease and Mr. Choate be elected by acclamation. Ms. Sneed seconded the motion and it passed with six (6) ayes. Mr. Choate abstained.

The chairman asked for nominations for vice-chairman. Ms. Sneed made a motion to nominated Mr. Catron for vice-chairman for the 2006 calendar year and Mr. Nipper seconded the nomination. Mrs. Hall moved that the nominations cease and Mr. Catron be elected by acclamation. Mrs. Clark seconded the motion and it passed with six (6) ayes. Mr. Catron abstained.

The chairman asked for nominations for clerk. Mr. Catron made a motion to appoint Darlene Doyle as the clerk of the school board for the 2006 calendar year and Mrs. Clark seconded the motion. Mrs. Clark moved that the nominations cease. Mrs. Hall seconded the motion and it passed unanimously.

On motion by Mr. Nipper, seconded by Ms. Sneed, the board voted to set the meeting time of the board for the second Monday of each month at 5:00 P.M., at the Smyth County School Board Office. Executive session will be the first item of business on the agenda. The board will meet in the individual districts on a rotation basis with one meeting scheduled for the fall and one meeting scheduled in the spring. Advance notice as to the change in meeting location would be advertised. The motion passed with six (6) ayes and one (1) nay.

On motion by Mrs. Clark, seconded by Ms. Sneed, the board voted unanimously to approve the 2006 Ad Hoc Committee Assignments as presented.

The board voted unanimously to pay employees on the last banking day of each month on motion by Mrs. Hall, seconded by Ms. Sneed.

The board considered the use of the following attorneys/law firms for legal counsel for the school board: Elizabeth Ewing, Don Hammer, Kathy Mehfoud, and The Education Law Group of Timberlake, Smith, Thomas and Moses, PC. On motion by Mr. Doane, seconded by Ms. Sneed, the board voted unanimously to utilize the attorneys/law firms listed, depending on the issue, for legal counsel as recommended by the superintendent.

Mr. Sullivan distributed copies of the Freedom of Information Act and the Conflict of Interests Act to all board members as required by law.

During citizens' time, Betty Webb, Co-President of the Smyth County Education Association, requested for the board to consider the need for a public address system when preparing the budget for next year. Miss Webb also requested approval for four (4) substitutes so teachers could attend Teacher Lobby Day in Richmond on Monday, February 6, 2006. On motion by Mrs. Hall, seconded by Mr. Doane, the board voted unanimously to approve the request for teachers to attend Lobby Day.

Sugar Grove Combined School had the most improved attendance percentage for the month of December. Dennis Carter, Principal of Sugar Grove Combined School, introduced Hunter Haga, a third grader, and Tyler Haga, a fifth grader, for having perfect attendance. The school received a certificate and a flag to fly at the school.

Chilhowie Elementary School had the highest attendance percentage in the elementary category for the month of December. Mike Sturgill, Principal of Chilhowie Elementary School, introduced Mary Jane Halsey, a fifth grader, for having perfect attendance. The school received a certificate and will be retaining the flag from last month.

Kyle Rhodes, Principal of Marion Middle School, introduced Lucas Helton, an eighth grader, and Ellie Helton, a sixth grader, for having perfect attendance. Katherine Helton, a third grader at Atkins Elementary School was also present. Marion Middle School had the highest attendance percentage in the middle school category. The school received a certificate and a flag to fly at the school.

Chilhowie High School had the highest attendance percentage in the high school category. Steve Reedy, Principal of Chilhowie High School, introduced Amanda Doane, a twelfth grader, and Carolina Osborne, a twelfth grader, for not missing any days of school in high school. The school received a certificate and will be retaining the flag from last month.

Mr. Doane had to leave at 6:30 P.M.

Laura Hall reported that she has accepted a position she was recommended for by the VSBA to be a member of the 2006-2009 Virginia Advisory Committee for the Education of the Gifted through the Virginia Department of Education. She will be traveling to Richmond four times a year.

There were no other students or staff present to be recognized for outstanding accomplishments.

The board heard a report from Jeff Cassell, Principal of Rich Valley Elementary School, and Mike Sturgill, Principal of Chilhowie Elementary School, on the SACS (Southern Association of Colleges and Schools) meeting held in Houston, Texas, on December 10-13, 2005.

The board heard a report on Smyth County's efforts with Workforce Development - Career Pathways, local and regional programs as presented by Sally Morgan, Economic/Community Development Planner for Smyth County.

Steve Reedy, Principal of Chilhowie High School, reported on that school's Annual School Improvement Plan.

Kyle Rhodes, Principal of Marion Middle School, reported on that school's Annual School Improvement Plan.

Dale Holt, Principal of Marion Senior High School, reported on that school's Annual School Improvement Plan.

Steve Johnston, Principal of Northwood High School, reported on that school's Annual School Improvement Plan.

Ed Worley, Principal of the Smyth Career and Technology Center, reported on that school's Annual School Improvement Plan.

The board considered bids for the replacement of the dust collecting system in the Building and Trades area at the Smyth Career & Technology Center as presented by Ed Worley, Director of Career Education. On motion by Mr. Catron, seconded by Mrs. Clark, the board voted unanimously to accept the lowest bid of $16,372.99 from Industrial Air Solutions, Raleigh, North Carolina.

The board continued review/update of the Six-Year Accountability Report.

The board received and signed an updated VSBA Code of Ethics for School Board Members.

Mr. Sullivan reviewed with the board the Governor's proposed amendments to the fiscal year 2006 budget and the introduced 2006-2008 biennial budget as presented on Friday, December 16, 2005, and revised on Wednesday, December 21, 2005.

Elizabeth Roberts, Business Decision Support Analyst, reviewed revenue, expenditures, and cash flow figures through the month of December, 2005.

The board considered amendments to the 2005-2006 school board budget totaling $25,927.77. On motion by Ms. Sneed, seconded by Mr. Catron, the board voted unanimously to approve these amendments.

The board considered a line item transfer of $26,000.00 from 1-000-90-000-63100-8105 bus replacement to 1-000-90-000-63400-6010 repairs, tires, tubes, etc. for buses. On motion by Mrs. Clark, seconded by Mr. Nipper, the board voted unanimously to approve this line item transfer.

The board considered the adoption of the Smyth County Schools' Legislative Agenda. A decision on this was tabled until the next board meeting.

The board considered participation in the upcoming VSBA Legislative Conference on February 16-17, 2006, and the Orientation for Board Chairmen/Vice-Chairmen on February 16, 2006, in Richmond.

The board considered the adoption of revisions to the board's attendance area policy. Mr. Catron made a motion to adopt the revisions to the attendance area policy. The motion did not receive a second. There will be no change in the established policy.

Mr. Sullivan updated the board on the Bristol Virginia Utilities' request to place a communications building on the Smyth County Education Center grounds at Atkins. The board would like for Don Hammer, Attorney for the School Board, work with them to develop a written agreement to define the terms of the request.

On motion by Mrs. Clark, seconded by Mr. Nipper, the board voted unanimously to approve the December payroll, paid December 16, 2006, checks #51141-51550.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to approve and pay current invoices in the amount of $621,026.46 from the County School Operating Fund, the same to be listed in the warrant register.

On motion by Ms. Sneed, seconded by Mrs. Clark, the board voted unanimously to approve and pay current invoices from the County School Debt and Capital Outlay Fund, as follows, the same to be listed in the warrant register:

The Bank of New York Administration Fee - Marion Middle/ Northwood High Schools $288.75 The Bank of New York Interest Payment - Marion Middle/ Northwood High Schools $49,546.78 SunTrust Bank Interest Payment - Marion Primary School $2,832.67 SunTrust Bank Interest Payment - WWTP $2,830.97

TOTAL $55,499.17

On motion by Mrs. Clark, seconded by Mr. Nipper, the board voted unanimously to approve invoices for utility payments made prior to the January 9, 2006, school board meeting in the amount of $100,378.77 from the County School Operating Fund, the same to be listed in the December warrant register.

No payments were made for the month of December to publishers for textbooks.

Pursuant to 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to convene a closed meeting for the purpose of discussing the following specific matters: personnel issues as authorized by 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mr. Nipper, the board voted unanimously to return to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Ayes: 6 Nays: 0

Mr. Doane was absent.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to accept the retirement of Joel Schleifer as a teacher at Marion Middle School, effective December 31, 2005, and to accept the resignation of Raymond Wilson as an instructional aide at Marion Primary School, effective December 16, 2005.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to reinstate Adam Sturgill as a bus driver for Chilhowie Elementary School; hire Crystal Kestner as a girls' softball coach at Northwood High School; hire Eric Pennington, Jason Clayman, and Allen Johnson as assistant baseball coaches at Marion Senior High School; hire Melissa D. Surber as a special education instructional aide at Marion Primary School to replace Raymond Wilson; hire Hope Doss as a part-time cafeteria worker at Atkins Elementary School to replace Angela Lampkins; and hire Sandra C. Chatham as a special education aide at Marion Primary School.

The board reviewed upcoming meeting dates. Thursday, January 12, 2006, scheduled for a board work session at 5:00 P.M., at the Smyth County Office Building was cancelled. Notices will be posted of this cancellation. Tuesday, January 17, 2006, is scheduled for a Community Forum at 5:00 P.M., at the Smyth Career and Technology Center, Room 7. Tuesday, January 24, 2006, is scheduled for a budget committee work session at 5:00 P.M., at the Smyth County Office Building.

Mr. Sullivan updated the board on the status of the efficiency review team's report. The report was not available as of today's meeting, but should be received soon.

On motion by Mrs. Clark, seconded by Ms. Sneed, the board voted unanimously to continue the meeting to Tuesday, January 17, 2006, at the Smyth Career and Technology Center, Seven Mile Ford, Virginia, in Room 7. The meeting will begin immediately following the Community Forum scheduled for 5:00 P.M.