July 8, 2013 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student of any Virginia public institution of higher education or any state school system as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Dr. Robinson shared that Forrest Haga, a senior at Chilhowie High School, was named the State Group A Baseball Player of the Year.

Dr. Robinson shared that Chilhowie High School was awarded the 2012-2013 Claudia Dodson Wells Fargo Sportsmanship, Ethics, and Integrity Award for this past school year. This award is given to high schools that have shown high levels of good sportsmanship.

PUBLIC COMMENT

John E. B. Clark, Jr., a parent, thanked the Board for their decision on a request he had presented to them.

SUPERINTENDENT'S REPORT

Dr. Robinson reviewed revenue, expenditure, and cash flow figures for the month of June 2013, fiscal year 2013.

Dr. Robinson provided an update on the 2012-2013 food service student/parent debt.

Dr. Robinson shared that the Wayne Henderson School of Music was requesting a representative from the school system to serve on their committee. No decision was made.

Dr. Robinson provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation project at Marion Elementary School and the construction of Oak Point Elementary School.

DISCUSSION TOPICS

No topics were listed for discussion.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Choate inquired about the possibility of having Open Houses for the public to visit Oak Point Elementary School and Marion Elementary School.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered deleting the following policies:

On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, the policies were deleted.

The Board considered approving 2013 VSBA Media Honor Roll Resolutions for Linda Burchette and Stephanie Porter-Nichols for their reporting and information published in the Smyth County News and Messenger about public schools. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the resolutions were approved.

The Board considered adopting a Human Anatomy and Physiology Textbook. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, they adopted Glencoe McGraw Hill's–Essentials Anatomy and Physiology Pearson Prentice Hall as the textbook to be used.

The Board considered approving a bid for networking equipment for Oak Point Elementary School. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the Board approved accepting the lowest bid from H.CO. Computer Products, Inc. dba ThinkCP Technologies pending confirmation that ThinkCP Technologies is an authorized reseller of Hewlett Packard products. If ThinkCP Technologies is not an authorized reseller, the next lowest bid from MXN Corporation will be used.

The Board considered approving an additional class for the Program of Studies. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, AP U.S. History was approved.

The Board considered approving additions to the high school reading list. On motion by Mrs. Williams, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered a called school board meeting on Monday, July 29, 2013 at 5:00 P.M. On motion by Mr. Veselik, seconded by Mr. Ryan, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the following resignations:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board transferred the following:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the supplement lists as presented for the following schools:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board supported the parents' request for school assignment Case # 2013-01 for one (1) year.

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board appointed Dennis Carter as the Assistant Superintendent for Instruction.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.