Minutes of the July 10, 2006 Smyth County School Board Meeting

Marion, Virginia
July 10, 2006

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Nipper, seconded by Ms. Sneed, the board voted unanimously to convene a closed meeting for the purposes of discussing the following specific matters: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance as authorized by § 22.1-254(B)(1) of the Code of Virginia.

Dr. Mike Robinson, Assistant Superintendent for Instruction, was present for the closed meeting.

On motion by Mr. Nipper, seconded by Mrs. Hall, the board voted unanimously to return to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Ayes: 7
Nays: 0

CONSENT AGENDA

On motion by Mr. Catron, seconded by Ms. Sneed, the board voted unanimously to approve the following:

There were no payments made for additional utility payments for the month of June, 2006.

INFORMATIONAL REPORTS

The board received information about a Sales Tax Holiday on August 4-6, 2006, for school supplies costing $20.00 or less per item and clothing priced at $100.00 or less per article.

PRESENTATIONS/RECOGNITIONS

Mr. Sullivan reported that Atkins Elementary School was selected to receive the 2006 Title I Distinguished School Award. They will be awarded $8,500.00 to be used for instructional purposes.

Laura Hall thanked the press for all the recent coverage in the newspapers recognizing schools, teachers, and students for their many achievements.

PUBLIC COMMENT

Valeria Evans, a member of the Marion Band Boosters, presented a PowerPoint presentation to the board regarding the recent Marion Senior High School Band trip to Mexico on April 19-25, 2006.

SUPERINTENDENT'S REPORT/INFORMATION UPDATES

Mr. Sullivan reminded the board of the Public Hearing for the 2006-2007 School Board Budget scheduled with the Smyth County Board of Supervisors on Tuesday, July 11, 2006, at 5:00 P.M.

The board heard an audit report from Ron Bostic, CPA, Bostic, Tucker, & Company, P.C., on the end-of-year revenue and expenditures figures for 2005-2006.

Elizabeth Ballard, Business Decision Support Analyst, reviewed revenue, expenditures, and cash flow figures for the month of June, 2006.

Mr. Sullivan reviewed health services provided during the 2005-2006 school year.

DISCUSSION TOPICS

Mr. Sullivan reviewed a Request for Proposals (RFP) for Facilities Study.

QUESTIONS FROM BOARD MEMBERS

There were no questions from any of the board members.

ACTION ITEMS - (MOTION REQUIRED)

Dr. Mike Robinson, Assistant Superintendent for Instruction, reviewed a change in the Kindergarten grading policy along with a new report card for Kindergarten students (second reading). On motion by Ms. Sneed, seconded by Mrs. Clark, the board voted unanimously to approve the new report card for Kindergarten students. On motion by Mrs. Clark, seconded by Ms. Sneed, the board voted unanimously to approve the change in the Kindergarten grading policy.

Dr. Robinson reviewed a new Teacher Evaluation Program for Smyth County Schools (second reading). On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to approve the Teacher Evaluation Program.

The board considered a list of requests for the use of the remaining 2005-2006 budget funds to be presented to the Smyth County Board of Supervisors. On motion by Mrs. Clark, seconded by Mr. Nipper, the board voted unanimously to approve the list as presented by Mr. Sullivan.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to accept the resignations from:

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to make the following transfers:

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to hire the following as recommended by the superintendent:

On motion by Mrs. Clark, seconded by Ms. Sneed, the board voted to allow the superintendent and his staff to re-advertise the position for a principal at Chilhowie Middle School. The motion passed with six ayes and one nay.

No action was needed regarding the student exemption from compulsory attendance.

On motion by Mr. Catron, seconded by Mr. Nipper, the board voted unanimously to continue the meeting to Wednesday, July 26, 2006, at 5:00 P.M., to consider personnel issues.