July 11, 2016 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Paul Grinstead, Bill Veselik, Susan Williams, and Todd Williams. Mac Buchanan was late and arrived just after the beginning of the closed session. Wayne Carter was absent due to a scheduling conflict.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 6-0 vote, the remainder of closed session would be held at the close of the regular meeting.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Dr. Robinson shared that Mary Luttrell, a 2016 graduate of Chilhowie High School, was selected 1A Player of the Year by the Virginia High School League. She and Haley Caudill, a junior at Chilhowie High School, were named first team all-state in softball.

Dr. Robinson also shared that Northwood High School and Chilhowie High School received the Claudia Dodson VHSL Sportsmanship, Ethics, and Integrity Award.

PUBLIC COMMENT

No public signed up for comments.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of June 2016.

Dr. Robinson reported that the state of Virginia is facing an unexpected general fund revenue shortfall for 2016 which could affect the 2% compensation supplement. As of now, the state’s supplement will be on hold until December. Dr. Robinson is hoping to have more information on this by the July 28, 2016 called meeting.

Dr. Robinson provided an update on facilities.

DISCUSSION TOPICS

No topics were listed for discussion.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan expressed his gratitude to Dr. Robinson for his years of service to the schools and citizens of Smyth County. He acknowledged that he will be missed but wishes him well in his future endeavors.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving the following policy additions and/or revisions (second readings):

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the policies were approved.

The Board considered approving the following policy additions and/or revisions (second reading revisions):

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the policies were approved.

The Board considered deleting the following policies:

On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 6-0 vote, the policies were approved for deletion.

The Board considered approving a bid for Chromebooks and Management Licenses to be used in the 1:1 initiatives at the three county high schools. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, the bid from PCM-G was approved in the amount of $152.00 each for the 1,200 HP Chromebooks and $23.75 for the 1,200 Google Chromebook Management Console Education Licenses.

The Board considered approving a bid for paint and paint supplies. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the bids were approved for various paint products and supplies from Smyth Paint, Sherwin Williams, and Supply Works.

The Board considered approving bids for paper towels and toilet paper. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, the bids were approved for paper towels from Kelsan and toilet paper from General Sales.

The Board considered approving the 2016-2017 Title III Grant Application. On motion by Dr. Grinstead, seconded by Mrs. Williams, by 6-0 vote, the grant application was approved.

The Board considered appointing a delegate and alternate delegate for VSBA Delegate Assembly and Regional Meeting of the 2016 VSBA Annual Convention. On motion by Mr. Buchanan, seconded by Mr. Veselik, by 6-0 vote, Mrs. Williams was appointed as the delegate and Mr. Choate was appointed at the alternate delegate.

The Board considered approving the VSPA Reimbursement Resolution for 2016-2017. On motion by Mr. Veselik, seconded by Dr. Grinstead, by 6-0 vote, the resolution was approved.

The Board considered approving the twelve month employee calendar for 2016-2017. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the calendar was approved.

The Board considered approving a resolution appointing an agent and deputy agent pursuant to Virginia Code Section 22.1-122(B). On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 6-0 vote, the resolution to appoint the Superintendent as agent and the Assistant Superintendent as the deputy agent was approved.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the Board approved the 2016-2017 School Crisis Plans for Atkins Elementary School, Chilhowie Elementary School, Chilhowie Middle School, Chilhowie High School, Marion Elementary School, Marion Middle School, Marion Senior High School, Northwood High School, Northwood Middle School, Oak Point Elementary School, Rich Valley Elementary School, Saltville Elementary School, Smyth Career & Technology Center, and Sugar Grove Elementary School.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board transferred Lynn Catron from Instructional Aide/Bus Aide to Bus Driver in the Oak Point area.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board transferred Lori Cutshaw from teacher at Marion Senior High School to Assistant Principal of Marion Senior High School.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Williams, by 6-0 vote, the Board appointed Dennis Carter as Interim Superintendent effective August 1, 2016.

ADJOURN

On motion by Dr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, the meeting was adjourned.