Minutes of the July 13, 2009 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Dr. Robinson recognized Emma Blevins, an eighth grader at Marion Middle School, for having her artwork selected for the Virginia Association for Pupil Transportation calendar.

Dr. Robinson recognized the Smyth Career and Technology Center's Community Day and Car Show for being selected as a regional winner of the 2009 Creating Excellence Awards.

Dr. Robinson reported that the Southwest Virginia Public Education Consortium received a 1.6 million dollar grant for American History studies. Smyth County is a member of this consortium.

Dr. Robinson recognized the Marion Senior High School's FFA for winning first place in nursery/landscaping at the state level. They were also recognized as a Superior FFA chapter. Mr. Choate requested for the superintendent to send a letter from the Board congratulating them on all of their accomplishments.

PUBLIC COMMENT

No citizens spoke during public comment.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of June 2009, fiscal year 2008-2009.

Dr. Robinson provided a CD to each board member containing each school's crisis management plan and the division plan.

Dr. Robinson reported on the amount of unpaid lunch balances at the close of the 2008-2009 school year.

DISCUSSION TOPICS

No items were listed for discussion.

QUESTIONS FROM BOARD MEMBERS

None of the board members had any questions.

ACTION ITEMS—MOTION REQUIRED

The Board considered policy additions and/or changes for the following (first reading):

The Board considered the following policy changes to the Student Code of Conduct:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the policies were approved.

The Board considered a new nursing salary scale for nurses hired after July 1, 2009, (second reading). On motion by Mr. Doane, seconded by Mr. Catron, by 7-0 vote, the scale was approved.

The Board considered line item changes to the 2009-2010 school board budget. On motion by Mr. Catron, seconded by Mr. Doane, by 7-0 vote, the Board approved the changes as amended.

The Board considered approving cafeteria accounts to be consolidated into one account at the Bank of Marion. On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, this was approved.

The Board considered allowing a math teacher at Marion Senior High School to teach an additional class period due to class size. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered approving changes to the 2009-2010 Program of Studies. On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the changes were approved.

The Board considered bids for paper towels and toilet tissue. On motion by Mr. Hambrick, seconded by Mr. Coulthard, by 6-0 vote, the Board approved the bid from Kel-San for paper towels and the bid from General Sales for toilet tissue. Mr. Choate abstained.

The Board considered bids for paint supplies. On motion by Mr. Coulthard, seconded by Mr. Hambrick, by 7-0 vote, the Board approved bids from Smyth Paint and Sherwin Williams, as listed.

The Board considered a called school board meeting for Tuesday, July 28, 2009, at 5:00 P.M. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the resignation of Brenda McCormick as food service worker at Marion Senior High School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired Brad Haga and Damon Mazoff as transportation supervisors for the Marion and Atkins areas.

On motion by Ms. Sneed, seconded by Mr. Doane, by 7-0 vote, the Board approved the list of supplementary contracts as presented.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired Chris Headlee to teach one extra section of geometry at Marion Senior High School for the 2009-2010 school year.

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the meeting was adjourned.