July 13, 2015 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Paul Grinstead, and Mac Buchanan. Stephen Marion, Susan Williams, and Wayne Carter were on vacation.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Grinstead, seconded by Mr. Buchanan, by 4-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 4-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 4, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 4-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Prior to the meeting, Dr. Robinson introduced Jason Kilbourne, assistant principal of Chilhowie Elementary School, to board members.

PUBLIC COMMENT

No public signed up for comments.

SUPERINTENDENT’S REPORT

Dr. Robinson reviewed revenue, expenditure, and cash flow figures for the month of June, fiscal year 2015.

Dr. Robinson shared information about Chilhowie Middle School’s schedule.

Dr. Robinson provided an update on facilities.

DISCUSSION TOPICS

Dr. Robinson shared information regarding a VSBA Webinar—The Data Made Me Do It to be held on Wednesday, August 12, 2015 from 12:00 Noon to 1:30 P.M.

Dr. Robinson shared information regarding a VSBA Hot Topic Conference to be held Friday, October 2, 2015 at Midlothian, Virginia.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving the following policy additions and/or changes (second reading revisions):

The Board considered approving the following policy additions and/or changes (second reading):

On motion by Mr. Grinstead, seconded by Mr. Veselik, by 4-0 vote, the policies were approved.

The Board considered approving the following policy additions and/or changes (first reading revisions):

The Board considered approving the following policy additions and/or changes (first reading):

The Board considered approving the VPSA Reimbursement Resolution for 2015-2016. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 4-0 vote, the resolution was approved.

The Board considered approving a bid for copy paper. On motion by Mr. Grinstead, seconded by Mr. Veselik, by 4-0 vote, the low bid from Kelsan, Inc. at $25.83 per case was approved.

The Board considered approving a bid for school bus filters (air, transmission, fuel, and oil). On motion by Mr. Veselik, seconded by Mr. Buchanan, by 4-0 vote, the low bid from Goodpasture Motors was approved. The low bid from Blue Ridge Auto for one type of air filter was approved.

The Board considered approving a bid for school bus tires. One motion by Mr. Veselik, seconded by Mr. Buchanan, by 4-0 vote, the bid from Free Service Tire was approved.

The Board considered approving 2015-2016 School Crisis Plans for Atkins Elementary School, Chilhowie Elementary School, Chilhowie High School, Chilhowie Middle School, Marion Elementary School, Marion Middle School, Marion Senior High School, Northwood High School, Northwood Middle School, Oak Point Elementary School, Rich Valley Elementary School, Smyth Career and Technology Center, Saltville Elementary School, and Sugar Grove Elementary School. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 4-0 vote, the plans were approved.

The Board considered approving one full-time instructional aide and one part-time instructional aide position for Northwood Middle School. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 4-0 vote, these positions were approved.

The Board considered approving one part-time instructional aide position for Sugar Grove Elementary School. On motion by Mr. Buchanan, seconded by Mr. Veselik, by 4-0 vote, the position was approved.

The Board considered compensating a teacher at Marion Senior High School for teaching an additional section of Spanish due to enrollment. On motion by Mr. Grinstead, seconded by Mr. Veselik, by 4-0 vote, this was approved.

The Board considered a called school board meeting for Wednesday, July 29, 2015 at 5:00 P.M. On motion by Mr. Veselik, seconded by Mr. Grinstead, by 4-0 vote, this was approved.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 4-0 vote, the Board approved the following resignations:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 4-0 vote, the Board transferred the following:

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 4-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 4-0 vote, the Board approved the list of supplemental contracts for the 2015-2016 school year for Atkins Elementary School, Chilhowie Elementary School, Chilhowie High School, Chilhowie Middle School, Marion Elementary School, Marion Middle School, Marion Senior High School, Northwood High School, Northwood Middle School, Oak Point Elementary School, Rich Valley Elementary School, and Sugar Grove Elementary School.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 4-0 vote, the Board approved the following:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 4-0 vote, the meeting was adjourned.