Minutes of the July 14th, 2003 meeting of the Smyth County School Board, as approved by the School Board at its August 11th, 2003 meeting

Marion, Virginia
July 14, 2003

The Smyth County School Board met today with all members present.

On motion by Mr. Catron, seconded by Mrs. Hall, minutes from the June 9, 2003, meeting were approved after correcting the spelling of one of the art winners to read Alexander Bresnock; and to delete the sentence regarding the Rich Valley Agriculture and Fair Association paying a $500.00 annual maintenance fee and one half of the original hookup fee to connect a sewage line to the new wastewater treatment plant. The last sentence should read: Mr. Sullivan is to work out the details of the financial arrangement with the school board's attorney, and they will be stated in the contract agreement. Minutes from the June 26, 2003, meeting were approved as presented on motion by Mr. Catron, seconded by Mrs. Hall.

On motion by Mrs. Hall, seconded by Mr. Grinstead, the agenda was approved after adding 6.c. Receive bids on pest control; and adding 11.b. Hear a report from Dr. Lewis about the Child Assault Prevention (CAP) Project.

Dr. Haas, Principal of Northwood High School, recognized T. J. Beckett and Adam Tolbert for placing 6th in the nation in website design at the spring FBLA competition in Dallas, Texas. He introduced Vickie Lamie for placing 4th in the state in the high jump at the track meet this spring in Charlottesville.

Phil Collins, a citizen, requested the board's help with the cost of placing a fence behind the Northwood Middle School and Rich Valley Elementary School along the river walk. Mr. Sullivan is doing some research on this.

Dr. Haas, Principal of Northwood High School, requested approval for fundraising to be conducted by Claudine Pierson, French teacher at Northwood High School, for a European trip scheduled for July 19-28, 2004. The trip will include visits to Paris, the Riviera, and Rome, and the cost per student will be approximately $2,400.00. On motion by Mr. Catron, seconded by Dr. Lewis, the request for fundraising and the trip were approved.

Mr. Sullivan reviewed end-of-year 2002-2003 operations and capital outlay budgets.

Ron Bostic and Greg Tucker with Bostic, Tucker, and Company, P.C. were present to report to the board figures for the period ending June 30, 2003. On an accrual basis the Smyth County School Board ended the 2002-2003 fiscal year with a deficit of $59,673.

On motion by Mr. Catron, seconded by Mr. Choate, the board approved Mr. Sullivan's request to the Smyth County Board of Supervisors to approve a new expenditure total of $4,419,283.79 for the County School Debt and Capital Outlay budget; and to transfer the balance of $99,170.21 from the County School Debt and Capital Outlay budget to the County School Operating budget.

Mr. Sullivan reviewed revenue and expenditure figures for 2002-2003.

The board heard a presentation from Preston Brockman, Assistant Superintendent for Administration, on the purchase of food products and related supplies. On motion by Mrs. Hall, seconded by Mr. Doane, the board voted to remain with Sysco Food Service of Virginia for one year with two one-year-renewal options as recommended by Mr. Brockman.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted to adopt a policy revision 4.13.1. The policy states: For the purpose of policy section 4.13, Overtime Work/Compensation, a work week is defined as beginning at 12:01 a.m. on Saturday and ending at 12:00 midnight on Friday.

On motion by Mr. Grinstead, seconded by Mr. Choate, the board approved the recommendation to award the contract for pest control for 2003-2004 to Goodman Pest Control, Inc. for a monthly charge of $140.00 with the stipulation that they check on Sugar Grove School and check on the hours to do the spraying in the schools. Students and faculty are not to be present during spraying, and adequate time must be allowed for dissipation of fumes, etc. prior to student and faculty occupancy.

Mr. Sullivan reviewed a summary of the 2002-2003 monthly health services.

The board received copies of the 2003-2004 school nurse distribution.

The board heard a report on the Highlands Consortium Tech Prep from Allen Abel, Assistant Superintendent for Instruction.

Pursuant to 2.1-344(A) of the Virginia Freedom of Information Act, on motion by Mr. Grinstead, seconded by Mrs. Hall, the board voted to convene a closed meeting for the purpose of discussing the following specific matters: staff resignations, transferring, hiring, personnel issues, consider a one-year local license for a teacher, and other personnel matters as authorized by 2.1-344(A)(1) of the Code of Virginia.

On motion by Mr. Grinstead, seconded by Mr. Choate, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote in accordance with the provision of the Virginia Freedom of Information Act:

WHEREAS, 2.1-344(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia law;

NOW THEREFORE, BE IT RESOLVED that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Yes: 7 No: 0

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board accepted the resignations from Randall Brickey, custodian at Northwood High School, and Laura T. Reid, aide at Chilhowie Elementary School.

On motion by Mrs. Hall, seconded by Dr. Lewis, the board approved Michael Prater as a new hire as custodian at Northwood High School and Daniel Davis from part-time to full-time custodian at Chilhowie Middle School.

On motion by Mrs. Hall, seconded by Dr. Lewis, the board approved the following new hires for the 2003-2004 school year as recommended by the superintendent:

Thad Umberger, Social Studies, Chilhowie Middle School Marcia Burnett, English, Marion Senior High School Randy Sturgill, Alternative Education, TAP Gary Collins, Special Education Director, School Board Office Teresa McNeil, Coordinator/Lead Teacher, SWVMHI Nina Call, Nursing Instructor, SCTC Charles Clark, Technology Technician, School Board Office Katherine Hayton, Secretary, SCTC Teressa Hoofnagle, Teacher Aide, Marion Middle School

On motion by Mrs. Hall, seconded by Dr. Lewis, the board approved the following transfers:

Shannon Harris from Saltville Elementary to Marion Intermediate Emma Brabson from Marion Senior High School to the School Board Office as Director of Secondary Education Amy Wheeler from part-time gifted teacher to full-time Jeff Comer, principal of Saltville Elementary to principal of Northwood Middle Brenda Boone, assistant principal of Saltville Elementary/Northwood Middle to principal of Saltville Elementary Larry Estep to time assistant principal of Northwood Middle School Mike Davidson, assistant principal/athletic director of Marion Senior High School

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board voted to accept the recommendation made by the superintendent regarding the re-instatement of the part-time bus driver.

Consideration of a one-year local license for a teacher was tabled until the August meeting.

The middle schools' sports schedules were approved as presented on motion by Dr. Lewis, seconded by Mr. Choate.

Laura Hall reported on the VSBA providing a Key Work training program for Smyth County School Board members. The chairman recommended for Mrs. Hall to bring back more information to the next board meeting.

Dr. Lewis reported to the board about a program called (CAP) Child Assault Prevention Project.

The June payroll, paid June 30, 2003, checks #39399-39488 and checks #39491-39592, was approved on motion by Mr. Catron, seconded by Mr. Choate.

On motion by Mr. Choate, seconded by Mr. Grinstead, current invoices in the amount of $850,648.68 from the County School Operating Fund were ordered paid, the same to be listed in the warrant register.

On motion by Mr. Choate, seconded by Mrs. Hall, current invoices in the amount of $636,107.88 from the County School Debt and Capital Outlay Fund were ordered paid, the same to be listed in the warrant register.

On motion by Mrs. Hall, seconded by Mr. Choate, current invoices for utility payments made prior to the July 14, 2003, board meeting in the amount of $28,362.27 from the County School Operating Fund were approved, the same to be listed in the warrant register.

On motion by Mrs. Hall, seconded by Mr. Catron, a request to use a bus for the boy scouts was approved.

On motion by Dr. Lewis, seconded by Mrs. Hall, the board voted to have Mr. Sullivan work with Johnny Waddle to proceed with the fence behind Northwood Middle School and Rich Valley Elementary School along the river walk.

On motion by Mr. Catron, seconded by Mr. Choate, the meeting was adjourned.