Minutes of the July 14, 2008 Smyth County School Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Hall called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Dr. Doane, seconded by Mr. Coulthard, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

The agenda was removed from the consent agenda and amended as follows: move item IX. L. Consider action on closed session items to item IX. P.; move item IX. M. Adjourn to item IX Q.; add item IX. L. Consider nominations for VSBA All Virginia School Board; add item IX. M. Consider nominations for VSBA Media Honor Roll; add item IX. N. Consider adding a part-time Spanish teacher at Chilhowie High School; and add item IX. O. Consider adding an instructional aide's position at Chilhowie Elementary School.

CONSENT AGENDA

On motion by Mr. Choate, seconded by Mr. Coulthard, by 7-0 vote, the following was approved.

INFORMATIONAL REPORTS

There were no informational reports included from the superintendent.

PRESENTATIONS/RECOGNITIONS

Dr. Robinson invited the Board to attend a presentation in Richmond on Thursday, July 17, 2008, to receive a proclamation from the Virginia Board of Education recognizing Smyth County Schools' for achieving SACS District Accreditation as well as having all schools fully accredited by the state.

Dr. Robinson recognized Jeff Robinson, a dual credit teacher at Chilhowie High School, for being selected as Virginia's representative to attend the Presidential Academy for American History and Civics in Philadelphia.

PUBLIC COMMENT

No citizens were present to speak during public comment.

SUPERINTENDENT'S REPORT

Dr. Jeff Cassell, Director of Operations and Finance, reviewed revenue, expenditures, and cash flow figures for fiscal year 2007-2008. The Board received copies of the July appropriation request to the Smyth County Board of Supervisors and 2008-2009 projected revenue and expenditures.

Dr. Cassell reported on Capital Improvement Projects funded by the Smyth County Board of Supervisors' additional allocation for the 2007-2008 school year.

Dr. Robinson reviewed the School Crisis Plans and ways to make these available to the Board.

DISCUSSION TOPICS

The Board discussed the upcoming 23rd Annual Governor's Conference on Education on Tuesday, July 29, 2008, at the Richmond Marriott.

The Board discussed the upcoming VSBA Hot Topic Conference on the Impact of Autism in Our Schools to be held on Thursday, August 21, 2008, at the Charlottesville Omni.

QUESTIONS FROM BOARD MEMBERS

Susan Sneed inquired about why eighth graders exempt from an exam are required to be at school during that time. Dr. Robinson explained that they are not exempt from being at school that day only the exam.

Jesse Choate asked Dr. Robinson to check on the process for cheerleaders to buy letter jackets at Marion Senior High School.

ACTION ITEMS - MOTION REQUIRED

The Board considered policy additions and/or changes for the following (first reading):

The Board considered deleting the following policies:

On motion by Mr. Choate, seconded by Ms. Sneed, by 7-0 vote, the policies were deleted.

The Board considered the following policy change to the Student Conduct

Code - Discipline of Handicapped Students to Discipline of Students with Disabilities. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the change was approved.

The Board considered the following policy change to the Student Conduct

Code - Published Rules and Regulations. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the change was approved.

The Board considered the following policy change to the Student Conduct

Code - School Attendance Guidelines (Policy 7.05). On motion by Mr. Coulthard, seconded by Mr. Hambrick, by 7-0 vote, the change was approved.

On motion by Mr. Hambrick, seconded by Ms. Sneed, the Board voted 7-0, for Dr. Robinson to convene a committee to study School Attendance Guidelines (Policy 7.05) - Student Conduct Code for the 2009-2010 school year.

The Board considered the following requests from the Transportation Department:

On motion by Mr. Choate, seconded by Mr. Catron, by 7-0 vote, the requests were approved.

The Board considered approving Smyth County Schools' participation in the Southwest Virginia Title III Consortium which Carroll County is the Lead Division. On motion by Mr. Choate, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered bids for school buses. On motion by Mr. Choate, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the low bid from Kingmor Supply, Inc. in the amount of $68,800.00 per bus.

The Board considered bids for paper towels and toilet paper. On motion by Mr. Choate, seconded by Mr. Catron, by 7-0 vote, the Board approved the low bid from Kel-San for paper towels and the low bid from JanPak for toilet paper.

The Board considered a new bus driver position for the Southwest Virginia Governor's School route. On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the new position was approved.

The Board will hold an Insurance Committee meeting on Tuesday, July 22, 2008, at 4:00 P.M.

The Board considered a called school board meeting to be held on Thursday, July 31, 2008, at 5:00 P.M. On motion by Mr. Choate, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered nominations for VSBA All Virginia School Board. On motion by Mr. Catron, seconded by Mr. Choate, the Board voted 7-0, to nominate Laura Hall.

The Board considered nominations for VSBA Media Honor Roll. On motion by Mr. Choate, seconded by Ms. Sneed, the Board voted 7-0, to nominate Dan Kegley and Blake Frazier.

The Board considered adding a part-time Spanish teacher at Chilhowie High School. On motion by Mr. Doane, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered adding an instructional aide's position at Chilhowie Elementary School. On motion by Mr. Doane, seconded by Ms. Sneed, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the transfer of Patricia Thompson from elementary teacher at Chilhowie Elementary School to Reading Specialist at Rich Valley Elementary School/Northwood Middle School.

On motion by Ms. Sneed, seconded by Mr. Doane, by 7-0 vote, the Board hired the following:

On motion by Ms. Sneed, seconded by Mr. Choate, by 7-0 vote, the Board approved the supplemental contract list as presented.

On motion by Mr. Catron, seconded by Mr. Doane, by 7-0 vote, the meeting was adjourned.