Minutes of the July 16, 2007 Smyth County School Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Hall called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Laura Hall, Roger Nipper, Jesse Choate, Charles Doane, Jerry Catron, and Kimberly Clark. Susan Sneed was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Choate, seconded by Mr. Nipper, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Choate, seconded by Mr. Nipper, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0. Ms. Sneed was absent.

AGENDA

On motion by Mr. Catron, seconded by Mr. Choate, by 6-0 vote, the agenda was removed from the consent agenda and amended as follows: item IX. J. Adjourn - change to continuing this meeting on either Tuesday, July 31, 2007, or Thursday, August 2, 2007, to consider personnel.

CONSENT AGENDA

On motion by Mr. Catron, seconded by Mr. Choate, by 6-0 vote, the following was approved.

  • Agenda as amended.
  • Minutes from the June 11, 2007, regular meeting and June 28, 2007, called meeting.
  • June payroll, paid June 29, 2007, checks #59891-60570, in the amount of $7,138,544.55.
  • Pay current invoices in the amount of $969,810.59 from the County School Operating Fund, the same to be listed in the July warrant register.
  • Payments from the County School Debt and Capital Outlay Fund for the month of July, 2007, were approved at the Thursday, June 28, 2007, school board meeting. These checks will be listed in the July warrant register.
  • No more payments were made for utilities for approval at the July 16, 2007, school board meeting for the month of June, 2007.
  • Payments for textbooks to publishers in the amount of $2,626.23 for the month of June, 2007.
  • No field trips were listed for approval.

    INFORMATIONAL REPORTS

    There were no informational reports included from the superintendent.

    PRESENTATIONS/RECOGNITIONS

    Brandon Ratliff, Principal of Marion Middle School, introduced Ferris Ellis, a seventh grader. Ferris's honors algebra score from Johns Hopkins University was the highest in Virginia this year.

    No other students or employees were present for presentations or recognitions. Attendance recognitions will continue again in the fall.

    PUBLIC COMMENT

    No citizens were present to speak during public comment.

    SUPERINTENDENT'S REPORT

    Elizabeth Ballard, Business Decision Support Analyst, reviewed revenue, expenditures, and cash flow figures for the month of June, 2007, fiscal year 2006-2007.

    Dr. Robinson updated the board on the Efficiency Study progress report.

    DISCUSSION TOPICS

    Mrs. Hall updated the board on the A. Linwood Holton Governor's School meeting she had attended in June.

    QUESTIONS FROM BOARD MEMBERS

    There were no questions from any of the board members.

    ACTION ITEMS - MOTION REQUIRED

    The board considered bids for waste disposal. On motion by Mr. Choate, seconded by Mrs. Clark, by 6-0 vote, the board approved the bid from Allied Waste at a rate of $2,919.30 monthly for the 2007-2008 school year.

    On motion by Mr. Nipper, seconded by Mrs. Clark, by 6-0 vote, the board approved Chilhowie High School, Marion Senior High School, and Northwood High School for 2007-2008 membership in the Virginia High School League.

    The board considered actions in regards to the 2007-2008 Anthem Health and Dental Insurance coverage. Mr. Doane reported on the Insurance Committee's meeting held prior to the board meeting and their recommendation. On motion by Mr. Doane, seconded by Mr. Catron, by 6-0 vote, the board approved using the full rate stabilization fund balance to reduce the amount of increase in rates, freezing enrollment in Key Care 300, and renewing health and dental insurance with Anthem.

    On motion by Mrs. Clark, seconded by Mr. Nipper, by 6-0 vote, the board approved Virginia Highlands Community College's request to use one (1) bus and one (1) driver for Virginia Highlands Community College's Summer Tech Prep Camp for middle school students on July 23-26, 2007.

    The board considered bids for the Facility Study. On motion by Mr. Choate, seconded by Mr. Doane, by 6-0 vote, the board approved the bid from MGT of America, Inc., Olympia, Washington, in the amount of $132,570.00 as recommended by the superintendent. They will provide a presentation for the board at the August 13, 2007, meeting.

    The board considered compensation for one (1) teacher at Chilhowie High School (Spanish) and up to two (2) teachers (English and Spanish) at Marion Senior High School to teach an additional section. On motion by Mrs. Clark, seconded by Mr. Choate, by 6-0 vote, the board approved the additional compensation for these teachers.

    The board considered capital improvement recommendations to be presented to the Smyth County Board of Supervisors and a request to the Board of Supervisors to use $1,495,000.00 of the remaining fund balance from the 2006-2007 school year to be used for capital improvements. On motion by Mr. Catron, seconded by Mrs. Clark, by 6-0 vote, the board approved the capital improvements to be presented to the Board of Supervisors by the superintendent.

    CLOSED SESSION ITEMS

    On motion by Mrs. Clark, seconded by Mr. Choate, by 6-0 vote, the board accepted the following resignations:

    On motion by Mrs. Clark, seconded by Mr. Catron, by 6-0 vote, the board hired the following in coaching positions:

    On motion by Mrs. Clark, seconded by Mr. Nipper, by 6-0 vote, the board approved the following:

    On motion by Mrs. Clark, seconded by Mr. Nipper, by 6-0 vote, the board approved the following:

    On motion by Mrs. Clark, seconded by Mr. Choate, by 5-0 vote, the board approved the following transfers. Mr. Doane abstained.

    On motion by Mrs. Clark, seconded by Mr. Catron, by 6-0 vote the board hired the following as recommended by the superintendent to begin work with the 2007-2008 school year:

    On motion by Mrs. Clark, seconded by Mr. Nipper, by 6-0 vote, the board hired Matt Blevins as a full-time bus driver to replace Jeff Powers.

    On motion by Mr. Catron, seconded by Mrs. Clark, by 6-0 vote, the meeting was continued until Tuesday, July 31, 2007, at 5:00 P.M., at the school board office.