July 27, 2017 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 p.m., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Mac Buchanan, Jesse Choate, Paul Grinstead, Susan Williams, and Todd Williams. Bill Veselik and Wayne Carter were absent due to prior obligations.

CONSENT AGENDA

On motion by Mrs. Williams, seconded by Mr. Buchanan, by 5-0 vote, the following items were approved.

PUBLIC COMMENT

There were no comments during public comment time.

SUPERINTENDENT’S REPORT

Dr. Carter discussed the School Security Equipment Grant. This grant is open yearly and applications are due on August 1 with the option to apply for security equipment. The schools receive funds on an as needed basis. This year the grant application is for security system upgrades and additional cameras for Chilhowie Elementary School, Chilhowie Middle School, Marion Middle School, Northwood Middle School, and Rich Valley Elementary School. We should receive notification of funding within the next few weeks and could receive up to $100,000.00.

PRESENTATIONS/RECOGNITIONS

Dr. Carter recognized the new Principals for Smyth County Schools. In attendance were:

DISCUSSION TOPICS

Dr. Carter shared information on the following:

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan commented on the exceptional quality of the new Principals, Coaches, etc. for Smyth County Schools.

Mrs. Williams commented on the improved communication between Marion Senior High School and the parents of students that attend the Governor’s school. She hopes this continues through the school year. Dr. Carter pointed out that the theme this year at the Administrative Retreat was Communication and that they will strive to stress the importance of this throughout the school year.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving payment to the IRS for the Patient-Centered Outcomes Research fee. On motion by Dr. Grinstead, seconded by Mrs. Williams, by 5-0 vote, the payment was approved.

The Board considered nominating a Board member for the VSBA Advocate for Education Award. On motion by Dr. Grinstead, seconded by Mrs. Williams, by 5-0 vote, the nomination of Charles “Mac” Buchanan was approved.

The Board considered allowing the development of the Strive for 5 Initiative Resolution. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 5-0 vote, development of the resolution was approved.

The Board considered approving the following courses that have been added and/or changed in the Elite Learning and Virtual Virginia program of studies:

On motion by Mrs. Williams, seconded by Mr. Buchanan, by 5-0 vote, the course additions were approved.

The Board considered allowing teachers at Marion Senior High School to teach an additional section during their planning period for additional compensation for Spanish, Marketing, Agriculture, and Art. On motion by Mrs. Williams, seconded by Dr. Grinstead, by 5-0 vote, this was approved.

The Board considered allowing teachers at Chilhowie High School to teach an additional section during their planning period for additional compensation for Math and Science. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 5-0 vote, this was approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Buchanan, seconded by Dr. Grinstead, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: Personnel–Retirements, resignations, transfers, hires, and other personnel discussions, as authorized by § 2.2-3711(A)(1) of the Code of Virginia; Discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student as authorized by § 2.2-3711(A)(1) of the Code of Virginia; and to consider and discuss a recommendation from the Superintendent pertaining to a specific employee of the School Board.

On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Dr. Grinstead, by 5-0 vote, the Board approved the following resignations:

On motion by Mrs. WIlliams, seconded by Dr. Grinstead, by 5-0 vote, the Board approved the following transfers:

On motion by Mrs. Williams, seconded by Dr. Grinstead, by 5-0 vote, the Board approved the following hires, as recommended by the Superintendent:

On motion by Mrs. Williams, seconded by Dr. Grinstead, by 5-0 vote, the Board approved the following coaching/extracurricular resignations:

On motion by Mrs. Williams, seconded by Dr. Grinstead, by 5-0 vote, the Board approved the following coaching/extracurricular hires:

On motion by Mrs. Williams, seconded by Dr. Grinstead, by 5-0 vote, the Board approved the following:

ADJOURN

On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 5-0 vote, the meeting was adjourned.