Minutes of the July 28, 2009 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

On motion by Mr. Doane, seconded by Ms. Sneed, by 7-0 vote, the agenda was removed from the consent agenda and amended as follows: move closed session to the beginning of the meeting; and add item VII. J. Consider creating two new part-time positions using Title I ARRA funds.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, the Board decided to continue closed session at the end of the meeting.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the following was approved.

PUBLIC COMMENT

No citizens spoke during public comment.

SUPERINTENDENT'S REPORT

Dr. Robinson reported on the Per Pupil Costs for Smyth County Schools.

DISCUSSION TOPICS

Mrs. Williams requested an update on the unpaid lunch balances at the close of the 2008-2009 school year. Dr. Robinson and staff are working on a plan to collect the balances.

QUESTIONS FROM BOARD MEMBERS

None of the board members had any questions.

ACTION ITEMS—MOTION REQUIRED

The Board considered policy additions and/or changes for the following (second reading):

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the policies were approved.

The Board considered nursing staff changes: two part-time nurse positions to one full-time position. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered approving school and division crisis plans for 2009-2010. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered allowing Chilhowie High School to teach an extra block of Spanish each semester due to enrollment. On motion by Mr. Doane, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered options for Year 1 of Title I School Improvement as required by No Child Left Behind (NCLB) for Marion Intermediate School and Marion Primary School. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved Atkins Elementary School and Sugar Grove Combined School as the possible schools for students to attend under the School Choice Plan.

The Board considered holding the October 12, 2009, school board meeting at Northwood Middle School and the April 12, 2010, school board meeting at Atkins Elementary School. On motion by Mr. Coulthard, seconded Ms. Sneed, by 7-0 vote, this was approved.

The Board considered approving the Smyth County School Board schedule for school visitations for the 2009-2010 school year. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered approving middle and high school fees. On motion by Mr. Doane, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered allowing some 12-month employees to carry more than 30 days of annual leave. On motion by Mr. Hambrick seconded by Mr. Doane, by 7-0 vote, this was approved.

The Board considered creating two new part-time positions using Title I ARRA funds. On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, the Board approved a part-time elementary reading consultant and a part-time elementary math consultant.

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following transfers:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following resignations in coaching/extracurricular activities:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following in coaching/extracurricular activities:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board allowed the student involved in Discipline Case #2009-01 to return to Smyth County Schools and be placed in an alternative placement for the fall of 2009.

Mr. Doane left at 7:15 P.M.

CLOSED SESSION

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board continued closed session.

On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

Mr. Doane had to leave.

On motion by Mr. Catron, seconded by Mr. Coulthard, by 6-0 vote, the meeting was adjourned.