July 28, 2016 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 4:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Mac Buchanan, Wayne Carter, Jesse Choate, Paul Grinstead, Susan Williams, and Todd Williams. Bill Veselik was absent due to a work conflict.

CONSENT AGENDA

On motion by Mr. Buchanan, seconded by Mr. Grinstead, by 6-0 vote, the following was approved:

PUBLIC COMMENT

No public signed up for comments.

ACTION ITEMS—(MOTION REQUIRED)

After a presentation by VSBA representative, Samantha Bosserman, the Board considered holding a public hearing on Monday, August 22, 2016, at 7:00 p.m. at the Smyth Career & Technology Center to gather feedback on the characteristics desired in the next Superintendent. On motion by Dr. Grinstead, seconded by Mr. Carter, by 6-0 vote, this was approved.

The Board considered a called school board meeting for Thursday, October 6, 2016, at 4:00 p.m. to meet with the VSBA to review the list of applicable candidates for the Superintendent position. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, this was approved.

The Board considered approving a resolution for financing the Northwood High School HVAC project. On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 6-0 vote, this was approved.

The Board considered moving a speech aide vacancy from Oak Point Elementary School to Marion Middle School in order to help support the self-contained classroom. On motion by Dr. Grinstead, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered payment to the Internal Revenue Service for the Patient-Centered Outcomes Research fee. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, this was approved.

The Board considered ceasing participation with AdvancEd for accreditation. On motion by Mrs. Williams, seconded by Dr. Grinstead, by 6-0 vote, it was approved to only participate on an as needed basis.

The Board considered allowing specific teachers at Marion Senior High School to teach an additional section during their planning periods for additional compensation due to increased participation in their classes. The additional classes would be Marketing, Spanish, Biology, and AP Calculus. On motion by Dr. Grinstead, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered rescheduling the August 8, 2016 regular monthly meeting to Tuesday, August 9, 2016 due to a conflict with Back to School Night. On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 6-0 vote, this was approved.

The Board considered supporting the XQ Grant and Professional Learning Community which encompasses project and community based learning. On motion by Mrs. Williams, seconded by Dr. Grinstead, by 6-0 vote, this was approved.

SUPERINTENDENT’S REPORT

Dr. Robinson provided information about the School Security Equipment Grant which was submitted on July 28, 2016. Smyth County Schools has applied for funding for approximately $100,000.00 in projects at several schools. If we are awarded the funds, we will be responsible for 25% of the cost of the projects.

Dr. Robinson discussed a new academic and career readiness initiative called the Ignite Program. This is a pilot program sponsored by the United Way. Chilhowie Middle School has been chosen as the pilot school for Smyth County Schools. United Way will be responsible for the costs during the first year of implementation and, if continued, it will be a 75/25 split thereafter.

Dr. Robinson shared that the Smyth County Sheriff’s Office has proposed, in its budget, the funds for two additional school resource officers. The location of the officers will be determined based on need.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student of any Virginia public institution of higher education or any state school system as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Dr. Grinstead, seconded by Mrs. Williams, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Dr. Grinstead, by 6-0 vote, the Board approved the following retirement:

On motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, the Board approved the following resignations:

On motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, the Board transferred the following:

On motion by Mrs. Williams, seconded by Dr. Grinstead, by 6-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, the Board approved the following resignation from coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Dr. Grinstead, by 6-0 vote, the Board approved the following hire for coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, the Board approved the following:

ADJOURN

On motion by Mr. Buchanan, seconded by Dr. Grinstead, by 6-0 vote, the meeting was adjourned.