July 29, 2013 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Sneed, Dick Ryan, Jerry Catron, and Mac Buchanan. Susan Williams was absent.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the following was approved.

PUBLIC COMMENT

Suzanne Goins, Regional Director of Virginia Professional Educators, introduced Debbie Cassell as a new representative for the organization.

SUPERINTENDENT'S REPORT

Dr. Robinson shared information regarding the Ribbon Cutting and Open House Ceremonies to be held for Oak Point Elementary School and Marion Elementary School.

Dr. Robinson provided information about Virginia's new A-F Grading System.

Dr. Robinson shared a certificate received from AdvancEd stating full accreditation for Smyth County Schools.

Dr. Robinson reviewed details of an approved grant received by the Smyth County Sheriff's Office providing funding for additional school resource officers.

Dr. Robinson reviewed information regarding the school division applying for grants through the new School Security Grant Program.

Dr. Robinson shared information about a recent VDOT recommendation for creating a school zone in front of Rich Valley Elementary School and Northwood Middle School. The speed limit will be changed to 25 mph once the signage is installed along the road.

Dr. Robinson reviewed information about the Smyth County School Bus Wizard and how it can be used to help parents determine bus routes and times.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Ryan thanked Dr. Robinson and his staff for all their work in getting the new school ready for opening in August.

Mr. Buchanan inquired about the filling of the vacancy for Director of Operations and Finance.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered approving school crisis plans for the following schools:

On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, the crisis plans were approved.

The Board considered building a new softball field on the west side of the track area at Northwood High School. On motion by Mr. Buchanan, seconded by Mr. Veselik, by 6-0 vote, this was approved.

The Board considered adopting a new nursing textbook. On motion by Mr. Veselik, seconded by Ms. Sneed, by 6-0 vote, the textbook entitled Nursing Assisting: A Foundation in Caregiving, Third Edition was approved.

The Board considered adopting a new physics textbook. On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the textbook entitled Physics Principles & Problems Virginia Student Edition was approved.

The Board considered appointing Bill Veselik as the school board representative on the advisory board for the Marion Mountain Heritage Center. On motion by Mr. Catron, seconded by Ms. Sneed, by 5-0 vote, this was approved. Mr. Veselik abstained.

The Board considered approving a 2013 VSBA Media Honor Roll Resolution for Jerry Orr for his reporting in the Smyth County News and Messenger about public schools. On motion by Mr. Catron, seconded by Mr. Buchanan, by 6-0 vote, the resolution was approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Ms. Sneed, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student of any Virginia public institution of higher education or any state school system as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and student exemption from compulsory attendance as authorized by

§ 22.1-254(B)(1) of the Code of Virginia.

On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following retirements:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following resignations:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board transferred the following:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board hired the following in extracurricular/coaching positions:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the supplement lists as presented for the following schools:

On motion by Ms. Sneed, seconded by Mr. Carton, by 6-0 vote, the Board approved the superintendent's recommendation for religious exemption from compulsory school attendance for Case # 2013-04, Case # 2013-05, Case # 2013-06, Case # 2013-07, Case # 2013-08, Case # 2013-09, Case # 2013-10, Case # 2013-11, and Case # 2013-12.

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the superintendent's recommendation to allow student discipline Case # 2013-03 to return to school in August 2013.

Ms. Sneed had to leave at 6:30 P.M.

Dr. Robinson shared information regarding the policy for student fees.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 5-0 vote, the meeting was adjourned.