Minutes of the July 31, 2007 Smyth County School Meeting

The Smyth County School Board met today in a continued meeting from Monday, July 16, 2007, at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Vice-chairman Catron called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Roger Nipper, Jesse Choate, Susan Sneed, Charles Doane, Jerry Catron, and Kimberly Clark. Determination of a quorum - six of the seven board members were present. Laura Hall was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Clarke, seconded by Mr. Nipper, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Mrs. Clarke, seconded by Mr. Nipper, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0. Mrs. Hall was absent.

AGENDA

On motion by Mr. Choate, seconded by Mr. Nipper, by 6-0 vote, the agenda was approved as presented.

INFORMATIONAL REPORTS

Dr. Robinson updated the board on the meeting with the Smyth County Board of Supervisors' Budget Committee held on Monday, July 23, 2007.

Dr. Robinson updated the board on eighth graders participating in band at Northwood High School. By a general consensus of the board, this will continue.

ACTION ITEMS - MOTION REQUIRED

The board considered approving Crisis Plans for Atkins Elementary, Chilhowie Elementary, Chilhowie Middle, Marion Middle, Marion Primary, Northwood Middle, and Sugar Grove Combined Schools. Action to approve the plans was tabled until the Monday, August 13, 2007, school board meeting.

The board considered revisions to the Athletic Handbook (first reading). Following discussion and verification that Dr. Robinson will make sure that the sense of fairness and equity is utilized across the system, Mrs. Clark made the motion to approve the Athletic Handbook. Ms. Sneed seconded the motion. The motion passed by 6-0 vote.

The board considered approving middle and high school fee schedules. On motion by Mr. Choate, seconded by Mr. Nipper, by 6-0 vote, the fee schedules were approved.

The board considered approving personnel to fill supplemental contracts. On motion by Mrs. Clark, seconded by Mr. Choate, by 6-0 vote, the list was approved.

CLOSED SESSION ITEMS

On motion by Mrs. Clark, seconded by Mr. Choate, by 6-0 vote, the board accepted the following resignations:

On motion by Mrs. Clark, seconded by Mr. Nipper, by 6-0 vote, the board approved the following transfers:

On motion by Mrs. Clark, seconded by Ms. Sneed, by 6-0 vote the board hired the following as recommended by the superintendent to begin work with the 2007-2008 school year:

On motion by Mrs. Clark, seconded by Mr. Choate, by 6-0 vote, the board approved hiring Steve Gregory to teach an early-bird Principles of Engineering class at the Smyth Career & Technology Center.

On motion by Mrs. Clark, seconded by Mr. Choate, by 6-0 vote, the board approved a religious exemption for home schooling for Case #2007-01.

The board considered having a continued meeting. Dr. Robinson recommended not having a continued meeting at this time.

ADJOURN

On motion by Mrs. Clark, seconded by Mr. Choate, by 6-0 vote, the meeting was adjourned.