Minutes of the July 31, 2008 Smyth County School Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Hall called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

AGENDA

On motion by Ms. Sneed, seconded by Mr. Choate, by 7-0 vote, the agenda was approved as presented.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mr. Hambrick, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

ACTION ITEMS - MOTION REQUIRED

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered approving the Media Honor Roll Resolutions for Dan Kegley and Blake Frazier. On motion by Mr. Choate, seconded by Mr. Coulthard, by 7-0 vote, the resolutions were approved and signed.

The Board considered approving Dr. Jeff Cassell, Director of Operations and Finance, and Mr. Kyle Rhodes, Director of Curriculum and Instruction, to be authorized to sign in the absence of the division superintendent during the 2008-2010 school years. On motion by Mr. Choate, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered approving School Crisis Plans. On motion by Mr. Choate, seconded by Mr. Coulthard, by 7-0 vote, the plans were approved.

The Board considered approving middle and high school fee schedules. On motion by Mr. Coulthard, seconded by Mr. Hambrick, by 7-0 vote, the schedules were approved as presented with the recommendation that the superintendent provide a report to the school board about the amount of revenue generated from the collection of fees.

The Board considered requesting the use of $771,340.00 of the remaining fund balance from the 2007-2008 school year operating budget to be used for capital improvements, debt relief, and to start a building fund for future construction and/or renovations. On motion by Mr. Choate, seconded by Mr. Catron, by 7-0 vote, the Board approved for this to be presented to the Smyth County Board of Supervisors by the superintendent.

The Board considered four resolutions requested by the Virginia Retirement System (VRS) regarding authorization to pick-up the employees' contribution to VRS and to follow VRS procedures to allow payroll deduction for employees' purchase of prior service. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the resolutions were approved.

The Board considered allowing a science teacher at Marion Senior High School to teach an additional class period due to class sizes. On motion by Mr. Coulthard, seconded by Mr. Choate, by 7-0 vote, this was approved.

The Board considered approving an insurance provider for middle and high school athletic accident insurance. The approved company will also provide optional student accident insurance. On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the bid from First Service Insurance in the amount of $13,800.00.

The Board considered approving renewal of the middle school catastrophic accident insurance policy with the Maskin Group in the amount of $1,570.00. On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered approving Anthem insurance renewal rates for 2008-2009. On motion by Mr. Doane, seconded by Mr. Choate, by 7-0 vote, the Board approved the renewal rates as presented and recommended by the Insurance Committee.

The Board considered purchasing choral risers from Wenger. On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Doane, by 7-0 vote, the Board accepted the following resignations:

On motion by Ms. Sneed, seconded by Mr. Choate, by 7-0 vote, the Board approved the following transfers:

On motion by Ms. Sneed, seconded by Mr. Choate, by 7-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Doane, by 7-0 vote, the Board accepted the following resignations in coaching/extracurricular positions:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following in coaching/extracurricular positions:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following:

Mrs. Hall thanked Dr. Robinson for attending a presentation in Richmond to receive a proclamation from the Virginia Board of Education recognizing Smyth County Schools' for achieving SACS District Accreditation as well as having all schools fully accredited by the state.

Mrs. Hall thanked Betty Webb, Guidance Counselor at Northwood Middle School, for presenting a program at the Governor's Conference in Richmond.

Mr. Hambrick commented on the nice presentation made by Dr. Robinson at the Rotary Club meeting regarding the Facility Study.

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the meeting was adjourned.