July 31, 2014 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Paul Grinstead, Wayne Carter, and Mac Buchanan. Stephen Marion was absent.

CONSENT AGENDA

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the following was approved.

PUBLIC COMMENT

Sarah Combs, a resident of the Sugar Grove community, requested that the community have an opportunity for input in changing the name of Sugar Grove Combined School.

SUPERINTENDENT’S REPORT

Dr. Robinson provided an update on the School Security Committee meeting that was held prior to the called school board meeting.

Dr. Robinson shared information from the Insurance Committee meeting held on Monday, July 21, 2014.

Dr. Robinson provided information from the Long Range Planning Committee meeting held on Monday, July 21, 2014.

DISCUSSION TOPICS

Dr. Robinson shared information about the e-Learning Backpack Technology Initiative at Northwood High School.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered approving a bid for copy paper for the 2014-2015 school year. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, the lowest bid from Kelsan, Inc. at $26.70 per case was approved.

The Board considered compensating a teacher for teaching an additional section of math at Marion Senior High School due to enrollment. On motion by Mr. Grinstead, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered compensating a teacher for teaching an additional section of Family and Consumer Science Marion Senior High School due to enrollment. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered changing the name of Sugar Grove Combined School and requesting a new school number from the Virginia Department of Education. On motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, the Board approved beginning the process with the Virginia Department of Education to request a new school number and seeking community input regarding changing the name.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board accepted the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board transferred the following:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the lists of extracurricular hires by position as presented by each school.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, the meeting was adjourned.