Minutes of the July 9, 2012 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Susan Sneed, Dick Ryan, and Jerry Catron. Mac Buchanan was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Catron, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance as authorized by § 22.1-254(B)(2) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mrs. Williams, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Dr. Robinson shared that Chilhowie High School was recognized by U.S. News & World Report as a Bronze Medal winner in the magazine's annual high school ranking.

Dr. Robinson shared that Marion Senior High School’s FFA was the state champion in Environmental Science and Natural Resources.

Dr. Robinson shared that Marion Senior High School was awarded the 2011-2012 Claudia Dodson Wells Fargo Sportsmanship, Ethics, and Integrity Award for this past school year. This award is given to high schools that have shown high levels of good sportsmanship.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT’S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of June 2012, fiscal year 2012.

Damon Mazoff, Director of Support Services, reported on a centralized menu system for Smyth County Schools.

Dr. Cassell provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation at Marion Primary School and the construction of the new elementary school.

DISCUSSION TOPICS

Dr. Robinson shared information about the VSBA Hot Topic Conference on Autism Spectrum Disorders to be held September 24, 2012 at Charlottesville.

Dr. Robinson shared information about the 2012 VSBA Annual Convention to be held in Williamsburg on November 14-16, 2012.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading);

On motion by Mr. Catron, seconded by Mr. Veselik by 6-0 vote, the policies were approved.

The Board considered deleting Policy 5.32 Political Activities. On motion by Mr. Veselik, seconded by Ms. Sneed, by 6-0 vote, the policy was deleted.

The Board considered naming a delegate and an alternate for the VSBA Annual Conference. On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the Board named Susan Williams to be the delegate and Jesse Choate to be the alternate.

The Board considered approving course description changes for Theatre Arts in the Program of Studies. On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the changes were approved.

The Board considered approving the front portion of the Program of Studies (first reading).

The Board considered approving the School Improvement continuation grant proposal and assurances for 1003g funding. On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, this was approved.

The Board considered approving a part-time reading and math intervention position at Marion Primary School using 1003g grant funds. On motion by Mrs. Williams, seconded by Ms. Sneed, by 6-0 vote, this was approved.

The Board considered approving individual School Crisis Emergency Management and Medical Response Plans for 2012-2013. On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the plans were approved.

The Board considered not providing school choice or supplemental education services beginning with the 2012-2013 school year as allowed under Virginia’s Approved Flexibility Request from the Elementary and Secondary Education Act. On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, this was approved.

The Board considered approving bids for coal. On motion by Mrs. Williams, seconded by Mr. Catron, by 6-0 vote, the bid from Red River Coal Company at $125.00 per ton was approved.

The Board considered a called meeting for Monday, July 30, 2012 at 5:00 P.M. On motion by Ms. Sneed, seconded by Mr. Veselik by 6-0 vote, the meeting was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the resignation of Stacy Poston as principal of Sugar Grove Combined School.

On motion by Ms. Sneed, seconded by Mr. Ryan, by 6-0 vote, the Board approved the following transfers:

On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the Board approved the extracurricular supplements for all schools as presented.

On motion by Ms. Sneed, seconded by Mr. Ryan, by 6-0 vote, the Board transferred Sue Davidson from assistant principal at Marion Intermediate School to assistant principal at Marion Intermediate School and Marion Primary School.

On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the Board approved the superintendent’s recommendation for religious exemption from compulsory school attendance for Case # 2012-02 and Case # 2012-03.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the meeting was adjourned.