Minutes of the July 11th, 2005 meeting of the Smyth County School Board, as approved by the School Board at its August 8th, 2005 meeting

Marion, Virginia
July 11, 2005

The Smyth County School Board met today with all members present.

On motion by Mr. Catron, seconded by Ms. Sneed, the board voted unanimously to approve the minutes from the June 13, and June 28, 2005, school board meetings as presented.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve the agenda after adding to 14. Other items of interest - a. Hear reports from A. Linwood Holton Governor's School and Virginia School Boards Association by Laura Hall; b. Consider a middle school athletic policy revision; c. Consider nominations for the Virginia School Boards Association Academy Awards; and change the order of item 7.b. School Nurse distribution for 2005-2006 until after item 12. Go into closed session to consider personnel issue.

No citizens were present to speak during citizens' time.

Mr. Sullivan introduced Gary Roberts, Jennifer Sayers, David Greer, and Rebecca Rhea for working for the past few weeks in the central office on their educational leadership practicum.

Ron Bostic with Bostic, Tucker, and Company, P.C., reviewed with the board an audit report on the status of the 2004-2005 school board budget. As of June 30, 2005, there was an excess of $1,166,749.00.

Elizabeth Roberts, Decision Business Support Analyst, reviewed revenue, expenditures, and cash flow figures through the month of June 2005.

The board received an update on the close out of the literary loans for the Chilhowie projects by Elizabeth Roberts.

Mr. Sullivan reviewed the 2004-2005 end-of-year budget requests approved by the Smyth County Board of Supervisors.

The board considered a budget line-item change in (64000) Operations and Maintenance Category (2005-2006 budget) as presented by Elizabeth Roberts. On motion by Mrs. Clark, seconded by Mrs. Hall, the board voted unanimously to subtract $30,262.80 from account 1-000-90-000-64200-5308 and add this amount to account 1-000-90-000-64200-2720.

On motion by Mrs. Clark, seconded by Mrs. Hall, the board voted unanimously to close out the School Board Petty Cash Fund as recommended by the superintendent.

Mr. Sullivan updated the board on the change in the Retired School Teachers Insurance Account. All transactions related to this account will be co-signed by the Smyth County Treasurer or designee.

The board considered proposals for repair of the Chilhowie High School chimney as presented by Sam Musick, Director of Maintenance and Transportation. On motion by Mr. Doane, seconded by Ms. Sneed, the board voted unanimously to accept the proposal from Gerard Chimney Company, St. Louis, Missouri, in the amount of $20,439.00 as recommended by Mr. Musick.

The board received bids for new buses for the 2005-2006 school year (including the extra handicap bus purchased with the 2004-2005 carry over funds) as presented by Sam Musick. On motion by Mr. Doane, seconded by Mrs. Hall, the board voted unanimously to award the bid to Commonwealth Bus Sales, Roanoke, Virginia. The purchase will include one (1) 2006 Blue Bird 52 passenger lift equipped bus at $59,839.00 and four (4) 2006 Blue Bird 65 passenger buses at $53,467.00 each. One (1) 2005 Blue Bird 52 passenger lift equipped bus was purchased from Commonwealth Bus Sales at $61,605.00 from the 2004-2005 school board budget.

Mr. Sullivan reviewed the school health services summary report for the 2004-2005 school year.

The board heard a follow up report from Gary Collins, Director of Special Education, on the recent Federal Review of the Special Education Program.

Mr. Sullivan updated the board on the school efficiency review program.

Rick Blevins, Director of Human Resources and Auxiliary Services, introduced Greg Sayers and Eddie Sample, representatives from Horace Mann. They presented a proposal for a new "457 Annuity" Plan. On motion by Mr. Doane, seconded by Mr. Nipper, the board voted unanimously to give Mr. Blevins permission to develop a plan document and bring it back to the board for review.

The board considered bids for food service equipment as presented by Rick Blevins, Director of Human Resources and Auxiliary Services. On motion by Mr. Doane, seconded by Mrs. Hall, the board voted unanimously to accept the bid from Bristol Supply and Equipment, Bristol, Tennessee.

The board considered bids for cafeteria tables for Chilhowie Elementary School as presented by Rick Blevins. On motion by Mr. Doane, seconded by Ms. Sneed, the board voted unanimously to accept the bid from Delta Graphic Inc., Chester, Virginia.

The board considered a new course offering 8254, Introduction of Housing, Home Furnishing, and Design Occupations for high school students to be taught at Chilhowie High School. On motion by Mr. Doane, seconded by Ms. Sneed, the board voted unanimously to approve this new course offering. On motion by Mrs. Clark, seconded by Mr. Nipper, the board voted unanimously to amend the first motion to include that this course offering would be approved contingent upon approval by the Department of Education.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to approve the June payroll, paid June 30, 2005, checks #48376-48909.

On motion by Mrs. Hall, seconded by Mrs. Clark, the board voted unanimously to approve and pay current invoices in the amount of $786,333.03 from the County School Operating Fund, the same to be listed in the warrant register.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to approve and pay current invoices from the County School Debt and Capital Outlay Fund, as follows, the same to be listed in the warrant register:

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve invoices for utility payments made prior to July 11, 2005, school board meeting in the amount of $19,012.69 from the County School Operating Fund, the same to be listed in the June warrant register.

On motion by Mr. Catron, seconded by Ms. Sneed, the board voted unanimously to approve payments for textbooks to publishers in the amount of $1,225.22 with inventory reports for June 15, 2005.

Pursuant to 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to convene a closed meeting for the purpose of discussing the following specific matters: personnel issues as authorized by 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Doane, seconded by Mr. Nipper, the board voted unanimously to return to the open meeting.

WHERES, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Ayes: 7 Nays: 0

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to approve the following as recommended by the superintendent:

  1. Accept the resignation of Sarah C. Gunn as a special education teacher at Northwood High School;
  2. Accept the resignation of Courtney Stewart as the ESL Coordinator for Smyth County;
  3. Accept the resignation of Anna Marshall as an English Teacher at Marion Senior High School;
  4. Transfer Shannon Harris from Marion Intermediate School to Rich Valley Elementary;
  5. Transfer Melanie Lincoln from Marion Middle School to Marion Intermediate School;
  6. Transfer Teressa Hoofnagle from Marion Intermediate School to Marion Middle School;
  7. Hire Melissa Adams as a third grade inclusion teacher at Marion Intermediate School;
  8. Hire Sandra Adams as a fourth grade aide at Chilhowie Elementary School;
  9. Hire Sherry Hinnant as a special education teacher with the English Department at Marion Senior High School;
  10. Hire Kristen Jones as a fifth grade inclusion aide at Chilhowie Elementary School;
  11. Hire Crystal Keene as an instructional aide at Rich Valley Elementary School;
  12. Hire Valeria G. Nutter as an instructional aide at Rich Valley Elementary School;
  13. Hire Dixie Prater as the School Health Services Coordinator;
  14. Hire Linda Storie as a fourth grade special education inclusion teacher at Marion Intermediate School; and
  15. Hire Susan Wagoner as an office assistant/cafeteria assistant at Marion Primary School.

Mr. Sullivan reviewed the school nurse distribution for 2005-2006.

Laura Hall reported on the A. Linwood Holton Governor's School and reviewed two documents e-mailed to board members from the Virginia School Boards Association.

Mr. Sullivan reviewed a middle school athletic policy revision to be considered for middle school football. The amended policy would state that the start of middle school football be one week following the start of the high school football program. Mr. Sullivan also reported that there would be other changes to the Middle School Handbook for Athletics, and he would bring back all the changes at one time for approval.

Mr. Choate recommended that Mrs. Laura Hall be nominated for the Virginia School Boards Association All Virginia School Board. On motion by Mrs. Clark, seconded by Ms. Sneed, the board voted unanimously to nominate Mrs. Hall.

On motion by Mr. Catron, seconded by Mr. Nipper, the board voted unanimously to adjourn the meeting.