Minutes of the July 11, 2011 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia.

On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

No students or employees were present for recognition.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT’S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of June 2011, fiscal year 2011.

DISCUSSION TOPICS

No items were listed for discussion.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Ms. Sneed expressed her concerns about the present dress code policy and requested for the policy to be reviewed.

Mrs. Williams inquired about unpaid cafeteria account balances. Dr. Robinson will provide some information regarding this at the next board meeting.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes:

The Board considered approving the Employer Adoption Agreement that would allow our employees to participate in the Commonwealth of Virginia Voluntary Group Long Term Care Insurance Program. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving the VPSA Technology Reimbursement Resolution. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving the regulations portion of the Smyth County High School Program of Studies for 2011-2012 (second reading). On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered approving individual School Crisis Emergency Management and Medical Response Plans for 2011-2012. On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the plans were approved.

The Board considered a called meeting for Monday, August 1, 2011 at 4:30 P.M. On motion by Ms. Sneed, seconded by Mr. Veselik, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the resignation of Jessica Williams Guy as the hearing impaired teacher.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board transferred the following:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following extracurricular/coaching resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired Gabriel Long as the athletic director at Marion Senior High School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board transferred Sharon Conley from part-time teacher at Chilhowie High School to full-time teacher at Chilhowie High School.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.