Minutes of the July 12, 2010 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and the discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

No students or employees were present for recognition.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of June 2010, fiscal year 2009-2010.

Kyle Rhodes, Director of Curriculum and Instruction, presented information about the 1003a Grant.

DISCUSSION TOPICS

The Board discussed student invitations to school board meetings.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mrs. Williams wanted to make sure the public is provided information about BoardDocs and the Café PrePay.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered policy additions and/or changes for the following:

The Board considered approving the School Crisis Plans for the 2010-2011 school year for each school. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the plans were approved.

The Board considered approving the addition of two (2) courses to the 2010-2011 Program of Studies. Both courses are offered through Virtual Virginia (online course provider). On motion by Mr. Ryan, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving revisions to the Family Life Education (FLE) Curriculum. On motion by Mrs. Williams, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the revisions to the FLE Curriculum with the additional changes discussed.

The Board considered requesting the use of $1,414,960.00 of the remaining fund balance from the 2009-2010 school year operating budget and unbudgeted revenue for 2010-2011 to be used for architect and engineering services and site acquisition for a new elementary school in the Marion area and renovation of the current Marion Primary School. On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered approving a resolution to add Dan Kegley to the statewide VSBA Media Honor Roll for 2010. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, this was approved.

On motion by Mr. Hambrick, seconded by Ms. Sneed, by 7-0 vote, the Board approved a teacher at Marion Senior High School to be compensated for teaching an additional class period of physics during the 2010-2011 school year due to class sizes.

On motion by Mrs. Williams, seconded by Ms. Sneed, by 7-0 vote, the Board approved the bid from Time Technologies for a scoreboard at Marion Senior High School. Funding for this is being provided by a generous sponsorship from Smyth County Community Hospital and Mountain States Health Alliance.

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the purchase of a school sign for Chilhowie Elementary School from Burchette Sign Company for $14,800.00. Funding will be provided in part by insurance coverage and the remainder of the cost will be provided by the school's PTA and activity funds.

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the Board approved a called school board meeting for Wednesday, July 28, 2010 at 5:00 P.M.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the transfer of Joyce Cullop from teacher at Marion Intermediate School to Instructional Consultation Team Facilitator for Marion Intermediate School and Marion Primary School. This position will be funded by the 1003a Grant.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following in extracurricular/coaching positions:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved for Scott Yost to teach an additional class at Marion Senior High School.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the meeting was adjourned.