Minutes of the July 28, 2010 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Sam Hambrick, Susan Williams, Susan Sneed, Dick Ryan, and Jerry Catron. Jim Coulthard was absent.

CONSENT AGENDA

On motion by Mrs. Williams, seconded by Ms. Sneed, by 6-0 vote, the following was approved.

Dr. Robinson introduced Gary Foulke, Principal of Marion Intermediate School.

PUBLIC COMMENT

No public signed up to speak.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Choate inquired about the VSBA Annual Convention in Williamsburg. This will be discussed at the August meeting.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Ms. Sneed, seconded by Mrs. Williams, by 6-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered approving the Smyth County School Board schedule for school visitations for the 2010-2011 school year. On motion by Mrs. Williams, seconded by Mr. Ryan, by 6-0 vote, the schedule was approved.

The Board considered approving a Resolution of Official Intent to Reimburse Expenditures with Proceeds of a Borrowing (Reimbursement Resolution). On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, this was approved.

The Board considered approving the fee schedule for middle and high schools for 2010-2011. On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, the fee schedule was approved with no increases from last year.

The Board considered approving new student accident insurance. On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, the Board approved the plan from VACO with an annual premium of $17,730.00. This policy provides student accident coverage for all students while at school, including students participating in athletics.

The Board considered using Staffing Options and Solutions, Inc. (SOS) to provide a speech pathologist for the school division. On motion by Mr. Hambrick, seconded by Mr. Catron, by 6-0 vote, this was approved.

The Board considered allowing a Marion Senior High School biology teacher and a mathematics teacher to teach an additional period due to enrollment. On motion by Mrs. Williams, seconded by Ms. Sneed, by 6-0 vote, this was approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Catron, seconded by Mr. Ryan, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, the discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia, and student exemption from compulsory school attendance as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Hambrick, by 6-0 vote, the Board accepted the retirement of Jean Gillespie as teacher at Northwood High School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following resignations:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following transfers:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board accepted the resignation of Doug Grubb as assistant football coach at Marion Middle School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board hired the following in extracurricular/coaching positions:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved a contract adjustment for Jared Haynes, teacher at Chilhowie High School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved for Becky Mazoff to teach an additional section of biology at Marion Senior High School and Chris Headlee to teach an additional section of math at Marion Senior High School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the superintendent's recommendation for religious exemption from compulsory school attendance for Case #2010-01 and Case #2010-02.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Hambrick, by 6-0 vote, the meeting was adjourned.