Minutes of the July 30, 2012 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the following was approved.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT’S REPORT

Dr. Robinson reminded the Board of the Teacher of the Year Luncheon to be held on Friday, August 10, 2012 at the Hungry Mother Restaurant.

Dr. Robinson stated that new teacher orientation would be August 7, 2012 and August 8, 2012. All teachers will report to their respective schools on August 9, 2012. Students will report to school on Thursday, August 16, 2012.

Dr. Robinson reviewed a mandated change for the Teacher Evaluation document.

Allen Asbury, Project Manager, provided an update on the renovation project at Marion Primary School and the construction of the new elementary school.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Veselik inquired about items needed the first day of school for first graders at Marion Primary School.

Mr. Catron inquired about the procedure followed for students attending Smyth County Schools from other counties.

Mr. Ryan commented on an article in the Roanoke Times concerning school fees.

Mr. Buchanan requested a total cost for the site preparation for the new elementary school. Dr. Robinson stated that he would get him the total.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policy additions and/or changes (first reading):

The Board considered approving the use of Powerschool Parent Portal which allows parents to review student grades and attendance online. This will be available for grades 4-12. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving the front portion of the Program of Studies (second reading). On motion by Mr. Ryan, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered approving high school and middle school fees. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the fees were approved.

The Board considered approving adult vocational training classes (machining, welding, and electrical maintenance) to be offered at the Smyth Career & Technology Center. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving a bid for copy paper. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the bid from Kelsan Inc. in the amount of $26.36 per case was approved.

The Board considered approving a bid for paper towels and toilet tissue. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the bid from JanPak in the amount of $14.28 per case for paper towels and $26.91 per case for toilet tissue was approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance as authorized by § 22.1-254(C)(1) of the Code of Virginia.

On motion by Ms. Sneed, seconded by Mr. Veselik, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board accepted the following resignations:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the following transfers:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board accepted the following resignations in extracurricular/coaching positions:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board hired the following in extracurricular/coaching positions:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the superintendent’s recommendation for exemption from compulsory school attendance for Case # 2012-02.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.