Minutes of the June 8, 2009 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Doane, seconded by Mr. Coulthard, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, student issues as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and student exemption from compulsory attendance as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Mr. Coulthard, seconded by Mr. Catron, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

The agenda was removed from the consent agenda and amended as follows: add item VII. B. Purchases from state contracts and other competitive bid processes; add item VII. C. VSBA Regional Forum; add item IX. C. 10. Smyth Career & Technology Center's welding shop exhaust system; add item IX. C. 11. Chilhowie Elementary School's playground equipment; move item IX. I. Consider action of closed session items to item IX. J.; move item IX. J. Adjourn to item IX. K.; and make item IX. I. Consider having a school board meeting on Thursday, May 28, 2009.

The agenda was removed from the consent agenda and amended as follows: add item X. A. 16. Policy GB Equal Employment Opportunity/Nondiscrimination (first reading—revision); add item X. A. 17. Policy JB Equal Educational Opportunities/Nondiscrimination (first reading—revision); move item X. G. Consider action on closed session items to item X. J.; move item X. H. Adjourn to item X. K.; make item X. G. Consider creating a twenty hour per week food service position at Marion Primary School; make item X. H. Consider adding information about "Dual Student Status" to the Program of Studies; and make item X. I. Consider approving high school summer school class time requirements for summer 2009.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Ms. Sneed, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Marion Intermediate School had the highest attendance percentage in the elementary category for the month of May. Steve Miller, Principal of Marion Intermediate School, introduced Mariah Marchant, a fifth grader, for having perfect attendance this year. They received a certificate.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of May. Mike Davidson, Principal of Chilhowie Middle School, introduced Taylor Martin, an eighth grader, and Emily Bard, a sixth grader, for having perfect attendance this year. They received a certificate.

Marion Senior High School had the highest attendance percentage in the high school category for the month of May. Troy Pollard, Assistant Principal of Marion Senior High School, introduced Brock Hanna, Robert Kell, and Juliana Sullivan, seniors at Marion Senior High School. Brock was recognized for being the VHSL AA Male Athlete of the Year. Robert was recognized for receiving the Granville P. Meade scholarship. Juliana was recognized for receiving the Robert C. Byrd scholarship. Each of these recognitions were for statewide competitive achievements. They received a certificate.

Saltville Elementary School was the winner of the Most Improved Category for the month of May. Brenda Boone, Principal of Saltville Elementary School, introduced Noah Trivitt, a fourth grader, for having good attendance. She also introduced R. J. Carter, a fourth grader, for placing first in the Smyth County Dairy Poster Contest. They received a certificate.

Dr. Robinson introduced Laura A. Robinson, a teacher at Chilhowie Middle School, as being selected as the 2010 Smyth County Teacher of the Year.

Dr. Robinson shared with the Board that Smyth County Schools had received a plaque and a banner to display for accomplishing District Accreditation status.

Dennis Carter, Principal of Chilhowie Elementary School, introduced Vall Dino, a fifth grader, for being the Smyth County 2009 VSBA Art Contest Elementary School winner.

Mike Davidson, Principal of Chilhowie Middle School, introduced Brianna Witt, a seventh grader, for being the Smyth County 2009 VSBA Art Contest Middle School winner and finishing second in the 2009 VSBA Southwest Regional Art Contest.

Mike Sturgill, Principal of Chilhowie High School, introduced Ashley Helbert, an eleventh grader, for being the Smyth County 2009 VSBA Art Contest High School winner and placing first in the 2009 VSBA Southwest Regional Art Contest. Mr. Sturgill also introduced Nina Rizzo, art teacher at Chilhowie High School.

Mr. Sturgill also introduced Keith Holly, a teacher at Chilhowie High School and SADD Club sponsor, and Ernie Atwell, School Resource Officer, for entering the school in the 2009 Buckle Up Drive Sober Contest. They finished third in the state competition and received a banner.

Dr. Robinson recognized Northwood High School for earning the distinction of Education First Foundation for Foreign Study School of the Year. Northwood High School is one of ten schools to be chosen.

PUBLIC COMMENT

Linda Kelly, Past President of the Smyth County Education Association, thanked the Board for their support for the past two years. She announced the new officers for the 2009-2010 school year. Stephen Marion, a teacher at Marion Middle School, will be the new president.

Robert Lincoln expressed his concerns about the procedures the Board follows in hiring someone in a coaching position.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of May 2009, fiscal year 2008-2009.

Dr. Cassell reviewed the Report of Audit Findings and Recommendations by Brown, Edwards, and Company, L.L.P.

PUBLIC HEARING—6:30 P.M.

Mr. Choate opened the Public Hearing for filling the Atkins voting district school board vacancy. Interested candidates are Susan B. Williams, Martha Larmer, William H. Pugh, and James Patton Graham. No comments were made. The Public Hearing was closed.

SUPERINTENDENT'S REPORT

Kyle Rhodes, Director of Curriculum and Instruction, updated the Board on the progress of the Curriculum Mapping Initiative. He showed the Board how to find this on the school board's website.

Dr. Robinson gave an update on health insurance for the 2009-2010 school year.

DISCUSSION TOPICS

The Board discussed plans to attend the VSBA Hot Topic Conference—Education Reforms and Economic Recovery to be held Thursday, August 20, 2009, at the Charlottesville Omni.

QUESTIONS FROM BOARD MEMBERS

Susan Sneed inquired about when the Board would know about any upcoming vacancies. Dr. Robinson will prepare a report for the Board.

Ms. Sneed requested that exam exemption for middle and high school students be on a future agenda for the Board to discuss.

Mr. Hambrick requested information on the percentage of students exempt from exams.

ACTION ITEMS—MOTION REQUIRED

The Board considered the following policies for approval (second reading):

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered deleting the following policies:

On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, the policies were deleted.

The Board considered approving the milk bid. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board approved the lowest bid from Pet Dairy.

The Board considered selecting a voting delegate and an alternate for the VSBA Delegate Assembly and Regional Meeting of the 2009 VSBA Annual Convention, November 18-20, 2009, at the Williamsburg Lodge in Williamsburg, Virginia. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, Jerry Catron was selected to be the delegate and Jesse Choate will be the alternate.

The Board considered participation in the VSBA Go Green Virginia Challenge. On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, this was approved.

The Board considered a date for a closed session meeting to interview candidates for the Atkins Voting District School Board vacancy. The meeting will be held on Thursday, June 25, 2009, at 2:00 P.M.

The Board considered creating a twenty hour per week food service position at Marion Primary School. On motion by Mr. Doane, seconded by Mr. Coulthard, by 6-0 vote, this was approved.

The Board considered adding information about "Dual Student Status" to the Program of Studies. On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, this was approved.

The Board considered approving high school summer school class time requirements for summer 2009. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, this was approved.

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board accepted the following retirements:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board transferred the following:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board hired the following in extracurricular/coaching positions:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the superintendent's recommendation for religious exemption from compulsory attendance for Case #2009-04.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board granted exemption to school board Policy 6.08 for Case #2009-01.

On motion by Mr. Catron, seconded by Mr. Coulthard, by 6-0 vote, the meeting was adjourned.