Minutes of the June 9, 2008 Smyth County School Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Hall called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Laura Hall, Sam Hambrick, Jesse Choate, Susan Sneed, Charles Doane, and Jim Coulthard. Jerry Catron was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Choate, seconded by Ms. Sneed, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

Brandon Ratliff, Principal of Marion Middle School, and parents for Case #2008-02 were present for the part of the closed session dealing with a student disciplinary matter.

On motion by Mr. Choate, seconded by Ms. Sneed, the Board voted 6-0 to end closed session and continue it after item IX. G. 3 on the agenda.

The agenda was removed from the consent agenda and amended as follows: add under item III. E. Field Trips - A field trip request from Chilhowie Elementary School for their Vantage Program to travel to the Barter Theatre on Wednesday, June 18, 2008; and add item IX. G. 4. Go back into closed session.

CONSENT AGENDA

On motion by Mr. Choate, seconded by Mr. Coulthard, by 6-0 vote, the following was approved.

INFORMATIONAL REPORTS

The Board received a copy of the job description for a computer/network technician.

The Board received a copy of the Review Team Report for the Quality Assurance Review of Smyth County Schools.

PRESENTATIONS/RECOGNITIONS

Steve Miller, Principal of Marion Intermediate School, introduced Teresa Hash, a teacher at Marion Intermediate School, as the Smyth County Teacher of the Year for 2009.

Atkins Elementary School had the highest attendance percentage in the elementary category for the month of May. Patty Warren, Principal of Atkins Elementary School, introduced Ariel Agner, a kindergartener, Abigail Agner, a kindergartener, and Alexis Agner, a second grader, for having perfect attendance. They received a certificate. Attendance flags will be held until the fall. In addition, Patty Warren thanked the Board for all their hard work and dedication.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of May. Mike Davidson, Principal of Chilhowie Middle School, received the certificate on behalf of the school.

Chilhowie High School had the highest attendance percentage in the high school category for the month of May. Mike Sturgill, Principal of Chilhowie High School, introduced Sherry Hale, a special education teacher at Chilhowie High School, for having the best faculty attendance. They received a certificate.

Marion Middle School was the winner of the Most Improved Attendance category for the month of May. Brandon Ratliff, Principal of Marion Middle School, introduced Andrea Myers, a seventh grader, for having perfect attendance. They received a certificate.

No other students or employees were present for presentations or recognitions.

PUBLIC COMMENT

Catherine Morlock, a fifth grade teacher at Atkins Elementary School, commented on how hard the fifth grade students at Atkins Elementary School had worked, shared some of the learning activities they participated in, and she praised Patty Warren's leadership.

SUPERINTENDENT'S REPORT

Dr. Jeff Cassell, Director of Operations and Finance, reviewed revenue, expenditures, and cash flow figures for the month of May, 2008, fiscal year 2007-2008. The Board received a copy of the June appropriation request to the Smyth County Board of Supervisors and a revised revenue budget.

Dr. Robinson reviewed the Accountability Report for the Six-Year Plan.

Dr. Robinson reminded the Board of the called school board meeting for Thursday, June 26, 2008, at 6:00 P.M., following a 5:00 P.M., retirement reception.

DISCUSSION TOPICS

The Board discussed the upcoming VSBA Hot Topic Conference on the Impact of Autism in Our Schools to be held Thursday, August 21, 2008, at the Charlottesville Omni.

The Board discussed the 2008 VSBA All Virginia School Board, the 2008 VSBA School Board of the Year, and the 2008 VSBA Media Honor Roll Awards.

QUESTIONS FROM BOARD MEMBERS

There were no questions from any of the board members.

ACTION ITEMS - MOTION REQUIRED

The Board considered the following policies for approval (second reading):

On motion by Mr. Choate, seconded by Mr. Coulthard, by 6-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered deleting the following policies:

On motion by Mr. Doane, seconded by Mr. Coulthard, by 6-0 vote, the policies were deleted.

The Board considered approval of the annual consolidated federal application for Title funding as presented by Dr. Darrell Thompson, Director of Federal Programs. On motion by Ms. Sneed, seconded by Mr. Choate, by 6-0 vote the application was approved.

The Board considered a request from the Transportation Department for one (1) school bus and one (1) bus driver for the Virginia Highlands Community College Educational Talent Search Program for June 25, 2008. On motion by Mr. Choate, seconded by Mr. Coulthard, by 6-0 vote, the request was approved.

The Board considered a request from the Transportation Department for two (2) school buses and two (2) bus drivers for the Therapeutic Day Treatment Summer Program at Marion Primary and Atkins Elementary Schools for June 23 - August 1, 2008. On motion by Mr. Coulthard, seconded by Mr. Choate, by 6-0 vote, the request was approved.

On motion by Ms. Sneed, seconded by Mr. Doane, by 6-0 vote, the Board selected Jerry Catron as the voting delegate and Jesse Choate as the alternate to represent the Board at the VSBA Delegate Assembly and Regional Meeting of the 2008 VSBA Annual Convention, November 19-21, 2008, at the Williamsburg Lodge in Williamsburg, Virginia.

The Board considered bids for network cabling. On motion by Mr. Doane, seconded by Mr. Coulthard, by 6-0 vote, the Board approved the bid from Taylored Information Technologies in the amount of $12,450.00.

The Board considered bids for duplicating paper. On motion by Mr. Coulthard, seconded by Ms. Sneed, by 6-0 vote, the Board approved the low cost bid from JanPak, Inc.

The Board considered bids for consumable instructional art materials. On motion by Mr. Coulthard, seconded by Mr. Choate, by 6-0 vote, the Board approved the lowest cost bids for selected art materials from selected companies as presented.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board continued closed session.

On motion by Mr. Choate, seconded by Ms. Sneed, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

Mr. Catron was absent.

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board accepted the following resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board accepted the following retirements:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board approved the following transfers:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board hired the following:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board accepted the resignation of Steve Wright as the athletic director at Marion Senior High School and hired Brad Haga as the athletic director at Marion Senior High School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board changed Cary Sauls contract from 200 days to 210 days.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board hired the following for the summer school program:

On motion by Mr. Choate, seconded by Ms. Sneed, by 5-1 vote, the Board upheld the superintendent's decision regarding student disciplinary Case #2008-02.

On motion by Mr. Doane, seconded by Mr. Coulthard, by 6-0 vote, the meeting was adjourned.