June 9, 2014 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Grinstead, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary school category for the month of May. Tammy Hahn, Principal of Rich Valley Elementary School, and Shannon Harris, a teacher at the school, were present to receive the certificate. The school will be retaining the flag from last month.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of May. Michael Berry, a teacher at Chilhowie Middle School, introduced Shelby Murphy, an eighth grader, for being the female winner of the Scott Stokes Award. The school received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of May. Jeff Smarr, assistant principal of Chilhowie High School, introduced Ron Cahill, girls' track coach at Chilhowie High School, who introduced Jessica Jones, Rachel Poston, Mikaela Schram, T.J. Howell, Leah Richards, Taylor Billings, Hannah Richards, Chareekeea Branch, and Ginny Richards, and he shared their accomplishments as members of the girls' track team. The 4x400 meter relay team (Leah Richards, Hannah Richards, Taylor Billings, and Chareekeea Branch) and Ginny Richards in the 300 meter hurdles won Group 1A State Championships. Also present was Mike Billings, boys' track coach at Chilhowie High School, and John Sabo, softball coach at Chilhowie High School. Coach Sabo introduced KiKi Murphy, a player on the softball team. The softball team won their first ever region playoff game and were Mountain West Conference champions. The school received a certificate and will be retaining the flag from last month.

Oak Point Elementary School had the most improved attendance percentage for the month of May. Gary Foulke, Principal of Oak Point Elementary School, introduced Caylynn Dobbs, a fifth grader, for having perfect attendance. The school received a certificate and will receive the flag to display at the school.

Dr. Robinson welcomed the Boy Scouts Troop from Atkins who were in attendance and shared that they were working on their Citizenship in the Community Merit Badge.

PUBLIC COMMENT

Sarah Combs, a resident of the Sugar Grove community, expressed her concerns about the closing of the middle school at Sugar Grove Combined School.

SUPERINTENDENT'S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of May 2014, fiscal year 2014.

Dr. Robinson provided information about health insurance. The insurance committee will be meeting to discuss health insurance.

Dr. Robinson provided an update on facilities.

Allen Asbury, Facilities and Energy Manager, provided an update on the renovation project of Marion Elementary School and the construction of Oak Point Elementary School.

DISCUSSION TOPICS

No topics were listed for discussion.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan congratulated the schools' faculties and administrators for SOL scores and the outstanding job they have done this school year.

Mr. Buchanan commented on the three high school graduations he attended and would like to seek a possible way to track the graduates for the next four years to see how they are doing in the career they have chosen.

Mr. Buchanan expressed his concerns about a particular Facebook posting and comments being made about him.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the policies were approved.

The Board considered approving purchasing from the state contract list a 77-passenger school bus from Kingmor Supply, Inc. for $82,761.00. On motion by Mr. Marion, seconded by Mr. Grinstead, by 7-0 vote, this was approved.

The Board considered approving a bid for bus driver physicals. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the low bid from East Coast Mobile Health Services, Inc., Chilhowie, Virginia, in the amount of $60.00 per physical was approved.

The Board considered approving a bid for paper towels and toilet tissue. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the low bid from JanPak, Bristol, Virginia, in the amount of $13.99 per case for paper towels was approved and the low bid from Kelsan, Knoxville, Tennessee, in the amount of $26.60 per case for toilet tissue was approved.

The Board considered approving a HVAC preventative maintenance vendor for Marion Elementary School and Oak Point Elementary School. On motion by Mr. Marion, seconded by Mrs. Williams, by 7-0 vote, the bid from HVAC, Inc. was approved.

The Board considered continuing a five (5) year membership in the Southern Appalachian Mountains Food Buying Co-op and continuing to purchase groceries and cafeteria supplies from Reinhart Food Service Company. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, this was approved.

The Board considered the purchase of two (2) passenger vans. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the bid from Marion Automotive Group was approved for the purchase of both vans.

The Board considered approving a vendor for two-way radios for the transportation department. On motion by Mr. Grinstead, seconded by Mrs. Williams, by 7-0 vote, the low bid from Professional Communications, Blacksburg, Virginia, was approved.

The Board considered approving a fee list for facility usage. On motion by Mr. Marion, seconded by Mr. Buchanan, by 7-0 vote, this was approved.

The Board considered approving the Title I Grant Application for fiscal year 2014-2015. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the application was approved.

The Board considered approving the 2014-2015 salary scales. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the salary scales were approved.

The Board considered approving a Memorandum of Understanding with the Blue Ridge Job Corps Center to add an additional practical nursing instructor and to expand the number of practical nursing students served at the Smyth Career & Technology Center. The Blue Ridge Job Corps Center will pick up the costs of the program and Smyth County Schools will oversee the educational program. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered Mr. Dennis Carter, Assistant Superintendent of Instruction, to sign documents in the absence of the division superintendent. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered a called meeting for Thursday, June 26, 2014 at 6:00 P.M., with a retiree reception to be held prior to the meeting beginning at 5:00 pm. On motion by Mr. Veselik, seconded by Mr. Marion, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board accepted the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following new hire as recommended by the superintendent:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-1 vote, the Board transferred the following:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the meeting was adjourned.