June 10, 2013 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Susan Williams, Susan Sneed, Dick Ryan, Jerry Catron, and Mac Buchanan. Bill Veselik was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance as authorized by § 22.1-254(B)(2) of the Code of Virginia.

On motion by Ms. Sneed, seconded by Mrs. Williams, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Sanders Henderson, Principal of Chilhowie Elementary School, and Michael Colston, Assistant Principal of Chilhowie Elementary School, recognized the school's custodial staff for their outstanding work. Daren Brooks, Robert Perkins, and Alan Greer were present at the meeting. Barbara Heath was unavailable to attend the meeting. The school received the Smyth County Chamber of Commerce's Beautification Award for the month of May.

Dr. Robinson shared that Anthony Bowling, a junior at Marion Senior High School, was named the Group AA State Champion in the shot put for the indoor and outdoor track seasons and Ckareekeea Branch, a junior at Chilhowie High School, placed second in the Group A state track meet.

Dr. Robinson shared that the Northwood High/Northwood Middle Schools' Destination Imagination teams had qualified for Global Competition in Knoxville.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of May 2013, fiscal year 2013.

Dr. Robinson provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation project at Marion Elementary School and the construction of Oak Point Elementary School.

DISCUSSION TOPICS

No topics were listed for discussion.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered approving the following job descriptions (second reading):

On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, these were approved.

The Board considered approving the 2013-2014 Title I Federal Grant. On motion by Mrs. Williams, seconded by Ms. Sneed, by 6-0 vote, the grant was approved.

The Board considered approving bids for janitorial supplies. On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved lowest cost bids (exceptions to lowest cost bids were explained) for janitorial supplies from selected companies as presented.

The Board considered approving a delegate and alternate delegate for the VSBA Annual Convention to be held in Williamsburg on November 20-22, 2013. On motion by Ms. Sneed, seconded by Mr. Ryan, by 6-0 vote, the Board approved Susan Williams as the delegate and Jesse Choate as the alternate delegate.

The Board considered approving a called school board meeting. On motion by Mr. Buchanan, seconded by Ms. Sneed, by 6-0 vote, Tuesday, June 25, 2013 was approved. A retirement reception will be held at 5:00 P.M. with the board meeting beginning at 6:00 P.M.

The Board considered approving a VPSA Technology Notes Reimbursement Resolution for the 2013-2014 school year. On motion by Mrs. Williams, seconded by Mr. Catron, by 6-0 vote, the resolution was approved.

The Board considered approving a budget amendment to the fiscal year 2013 school board budget. On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, this was approved.

The Board considered approving a revised Textbook Fund Budget for 2013-2014. On motion by Mr. Ryan, seconded by Mr. Buchanan, by 6-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following retirement:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following resignations:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board transferred the following:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board hired the following in extracurricular/coaching positions:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the superintendent's recommendation for religious exemption from compulsory school attendance for Case # 2013-02 and Case # 2013-03.

On motion by Mr. Buchanan, seconded by Mr. Catron, by 6-0 vote, the Board in recognition of Dr. Robinson's outstanding performance and with Dr. Robinson's concurrence, terminated the division superintendent's current appointment and employment, effective June 30, 2013; appoint and employ him to a term of four (4) years as division superintendent beginning July 1, 2013 and ending June 30, 2017; and authorize and direct the Chairman to finalize and execute on behalf of the Board a new contract with Dr. Robinson on terms substantially consistent with the discussion in the closed session.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Buchanan, by 6-0 vote, the meeting was adjourned.