Minutes of the June 11, 2007 Smyth County School Meeting

The Smyth County School Board met today in a regular meeting at 5:00 p.m., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Hall called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Laura Hall, Roger Nipper, Jesse Choate, Susan Sneed, and Charles Doane. Jerry Catron and Kimberly Clark were absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Choate, seconded by Mr. Nipper, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Choate, seconded by Ms. Sneed, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0. Mr. Catron and Mrs. Clark were absent.

On motion by Ms. Sneed, seconded by Mr. Nipper, by 5-0 vote, the agenda was removed from the consent agenda and amended as follows: move item IX. L. Action on closed session items to item IX. O.; move item IX. M. Adjourn to item IX. P.; add item IX. L. Consider adding an additional part-time (4 hours) position to the Atkins Elementary School cafeteria staff; add item IX. M. Consider bids for coal for the 2007-2008 school year; and add item IX. N. Consider bids for paper towels and toilet paper.

CONSENT AGENDA

On motion by Mr. Choate, seconded by Ms. Sneed, by 5-0 vote, the following was approved.

INFORMATIONAL REPORTS

The board received a letter from Shelia Glenn thanking them for their support in sending the Destination Imagination team from Marion Senior High School to global competition.

PRESENTATIONS/RECOGNITIONS

Dr. Robinson introduced Vincent Groseclose, a teacher at Marion Intermediate School, as the Smyth County Teacher of the Year for 2008.

Marion Intermediate School had the highest attendance percentage in the elementary category for the month of May. Steve Miller, Principal of Marion Intermediate School, introduced Courtney Hampton, a fifth grader. They received a certificate. Attendance flags will be held until the fall.

Northwood Middle School had the highest attendance percentage in the middle school category for the month of May. Betty Webb, Guidance Counselor, accepted the certificate on behalf of the school.

Chilhowie High School had the highest attendance percentage in the high school category for the month of May. Mike Sturgill, Principal of Chilhowie High School, accepted the certificate on behalf of the school.

Northwood High School was the winner of the Most Improved Attendance category for the month of May. Stan Dunham, Assistant Principal, accepted the certificate on behalf of the school.

Michael Colston, a teacher at Saltville Elementary School, introduced Cody Davidson. He is a fifth grader and the American Red Cross Poster Contest Winner.

Mrs. Hall reported on visits she made to schools during the last few days of school. She reminded the board to visit schools whenever possible.

Dr. Robinson congratulated and thanked all the schools involved in graduation for all their hard work.

PUBLIC COMMENT

Linda Kelly, newly elected president of the Smyth County Education Association, brought greetings from the association.

Wanda Troxell, a parent and grandparent, expressed her concerns about health and safety issues at the schools. Dr. Robinson will meet with her to discuss these issues.

SUPERINTENDENT'S REPORT

Elizabeth Ballard, Business Decision Support Analyst, reviewed revenue, expenditures, and cash flow figures for the month of May, 2007, fiscal year 2006-2007. She also reported that there would be a possible end-of-year surplus.

Dr. Robinson reported that there would be a Retirement Reception held at 5:00 p.m., on Thursday, June 28, 2007, for the 2006-2007 retirees.

Dr. Robinson reminded the board of the school board close-out meeting to be held at 6:00 P.M., on Thursday, June 28, 2007.

Dr. Robinson reminded the board of the VSBA Hot Topic Conference on Community Engagement for Student Achievement & School Safety to be held at the Charlottesville Omni on Thursday, August 23, 2007.

Dr. Robinson updated the board on the possibility of adding a JROTC program.

DISCUSSION TOPICS

Mrs. Hall reported on the excellent participation in the recent Regional School Board Forum held at the Smyth Career and Technology Center.

QUESTIONS FROM BOARD MEMBERS

There were no questions from any of the board members.

ACTION ITEMS - MOTION REQUIRED

The board considered approval of the annual Career and Technical Education (CTE) Plan for 2007-2008 in the amount of $102,925.79 as presented by Ed Worley, Principal of the Smyth Career & Technology Center. On motion by Ms. Sneed, seconded by Mr. Nipper, by 5-0 vote, the plan was approved.

The board considered adoption of the 2007-2008 Local Consolidated Application for Smyth County Schools' "No Child Left Behind" program in the amount of $1,477,233.70 as presented by Dr. Darrell Thompson, Director of Federal Programs. On motion by Ms. Sneed, seconded by Mr. Nipper, by 5-0 vote, the application was approved.

The board considered bids for the 2007-2008 school year on consumable instructional art materials. On motion by Mr. Choate, seconded by Mr. Nipper, by 5-0 vote, the board approved bids for selected art materials from Janpak, Inc., Kurtz Brothers, Quill, School Specialty, Standard Stationery & Supply, S & S Corporation, and Campbell's Ceramic for a total cost of $79,016.34.

The board considered the purchase of one (1) new handicap accessible school bus. On motion by Mr. Choate, seconded by Mr. Doane, by 5-0 vote, the board approved the bid from Commonwealth Bus Sales, Roanoke, Virginia, in the amount of $75,519.00 for one (1) 2008 model Blue Bird Vision 54-passenger bus.

The Smyth County School Board's Transportation Department is requesting the use of one (1) school bus and one (1) bus driver for the Wytheville Community College Upward Bound Program for June 18 - July 26, 2007. On motion by Ms. Sneed, seconded by Mr. Choate, by 5-0 vote, the request was approved.

The GEAR UP 2007 Summer Program is requesting the use of one (1) school bus and one (1) bus driver for Northwood Middle and Sugar Grove Combined Schools on Wednesday, June 20, 2007, for the Area Health Education Summer Program at Radford University. On motion by Mr. Choate, seconded by Mr. Nipper, by 5-0 vote, the request was approved.

The board considered approving policy 5.60 Bloodborne Pathogens (second reading). On motion by Mr. Choate, seconded by Ms. Sneed, by 5-0 vote, the policy was approved.

The board considered approving policy 4.37 Acceptable Use Policy (second reading). On motion by Ms. Sneed, seconded by Mr. Choate, by 5-0 vote the policy was approved.

The board considered policy 7.05 School Attendance Guidelines. This was the first reading and will be considered again at the next board meeting.

The board considered policy 7.39 Student Physical Examination and Immunization. This was the first reading and will be considered again at the next board meeting.

The board considered joining Floyd County's ESL (Title III) Consortium. On motion by Ms. Sneed, seconded by Mr. Choate, by 5-0 vote, the board approved joining the consortium.

On motion by Mr. Nipper, seconded by Mr. Choate, by 5-0 vote, the board selected Jerry Catron as the voting delegate and Susan Sneed as the alternate to represent the board at the VSBA Delegate Assembly and Regional Meeting of the 2007 VSBA Annual Convention, November 14-16, 2007, at the Williamsburg Lodge in Williamsburg, Virginia.

The board considered nominating a school board member for the VSBA All Virginia School Board. Since this must be a unanimous vote, it will be tabled until the next board meeting.

The board considered adopting a resolution to increase school board salaries. On motion by Mr. Choate, seconded by Mr. Doane, by 4-0 vote, the board approved that effective January 1, 2008, the salary of a school board member shall be $3,600.00 per year, payable in monthly installments; and the chairman shall be paid an additional salary of $500.00 per year, or a total of $4,100.00, payable in monthly installments. Mr. Nipper abstained.

The board considered capital improvement projects and potential prioritized projects to be requested from the Smyth County Board of Supervisors using end-of-year remaining funds from fiscal year 2006-2007. On motion by Mr. Nipper, seconded by Mr. Choate, by 5-0 vote, the board approved the superintendent going forward with working with the Board of Supervisors on these projects.

The board considered a change in date for the July school board meeting. On motion by Mr. Choate, seconded by Ms. Sneed, by 5-0 vote, the July school board meeting will be held on Monday, July 16, 2007, at 5:00 p.m. This change will be advertised.

The board considered adding an additional part-time (4 hours) position to the Atkins Elementary School cafeteria staff. On motion by Mr. Choate, seconded by Mr. Nipper, by 5-0 vote, the board approved this part-time position.

The board considered bids for coal for the 2007-2008 school year. On motion by Mr. Choate, seconded by Ms. Sneed, by 5-0 vote, the board accepted the bid from Harold Keene Coal in Russell County at $85.00 per ton as recommended by Sam Musick, Director of Maintenance and Transportation.

The board considered bids for paper towels and toilet paper as presented by Sam Musick. On motion by Mr. Choate, seconded by Mr. Nipper, by 5-0 vote, the board accepted the bid from Kel-San in the amount of $19,481.00.

CLOSED SESSION ITEMS

On motion by Mr. Doane, seconded by Ms. Sneed, by 5-0 vote, the board accepted the following resignations:

On motion by Mr. Doane, seconded by Mr. Choate, by 5-0 vote, the board accepted the following retirements and additional duties resignation:

On motion by Mr. Doane, seconded by Ms. Sneed, by 5-0 vote, the board approved the following transfers:

On motion by Mr. Doane, seconded by Ms. Sneed, by 5-0 vote, the board hired the following as recommended by the superintendent to begin work with the 2007-2008 school year:

On motion by Mr. Doane, seconded by Mr. Choate, by 5-0 vote, the board hired the following:

On motion by Mr. Choate, seconded by Mr. Nipper, by 5-0 vote, the meeting was adjourned.