Minutes of the June 11, 2012 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Dick Ryan, and Mac Buchanan. Susan Sneed and Jerry Catron were absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

Chairman Choate asked for a moment of silence for the family of Travis Williams, a Marion Senior High School teacher who passed away recently.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Stan Dunham, Principal of Northwood High School, introduced Katie Beth Bordwine, for being one of six students in the state to receive the 2011-2012 Wells Fargo Citizenship Award Scholarship. In partnership with the Virginia High School League, Wells Fargo will provide a $1,000.00 scholarship toward her college education. Katie Beth was female winner in VHSL Group A.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of May 2012, fiscal year 2012.

Alice Funk, Lead Regional Resource Manager for GEAR UP Virginia, provided an overview of goals, services, and highlights of the program. GEAR UP stands for Gaining Early Awareness and Readiness for Undergraduate Programs.

Dr. Robinson provided an update on facilities.

Dr. Cassell reported on the renovation at Marion Primary School and the construction of the new elementary school.

DISCUSSION TOPICS

No topics were listed for discussion.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Ryan commended the Chilhowie High School's baseball team for finishing second in the state at Salem, Virginia.

Mr. Buchanan commented on how much he enjoyed attending all the graduations and hearing all the speeches.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered policy additions and/or changes for the following (first reading):

The Board considered approval for Dr. Jeff Cassell and Mr. Dennis Carter to sign documents in the absence of the division superintendent. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, this was approved.

The Board considered approving the VPSA Technology Notes Reimbursement Resolution for the 2012-2013 school year. On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the resolution was approved.

The Board considered approving the revised Teacher Evaluation Program (second reading). On motion by Mr. Ryan, seconded by Mr. Veselik, by 5-0 vote, this was approved.

The Board considered approving a budget amendment for the 2012-2013 school year budget. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, this was approved.

The Board considered approving a new recommendation for repairing and paving the Chilhowie Elementary School parent pick up loop. On motion by Mr. Ryan, seconded by Mrs. Williams, by 5-0 vote, the Board approved bid option # 3 from D & D Contractors, Inc. in the amount of $29,750.00.

The Board considered a bid from DeMOULIN in the amount of $38,374.40 for band uniforms for Chilhowie High School. On motion by Mr. Ryan, seconded by Mr. Veselik, by 5-0 vote, the bid was approved. The Board will pay one-half the cost and the Band Boosters will pay one-half the cost.

The Board considered approving categorical budget transfers for the 2011-2012 budget. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 5-0 vote, the transfers were approved.

The Board considered approving a Beauty Salon Assistant as a new course for the Program of Studies. On motion by Mr. Veselik, seconded by Mr. Ryan, by 5-0 vote, this was approved.

The Board considered the purchase of leveled readers for Marion Primary School and Marion Intermediate School to be purchased from School Improvement Grant funding. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 5-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the retirement of Janie Collins, as cafeteria manager at Chilhowie Elementary School.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board accepted the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 4-0 vote, the Board approved the following transfers. Mr. Choate abstained.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following:

On motion by Mrs. Williams, seconded by Mr. Veselik, the Board amended Dr. Robinson's current employment contract to modify Paragraph VI to reflect the agreement between the Board and Dr. Robinson that for the first two years of his employment pursuant to his current employment contract, commencing on July 1, 2011, the Board has not and will not make the annual contribution for the Superintendent's benefit to an annuity or deferred compensation plan agreed upon by the Board and the Superintendent but shall, instead, use those two annual contributions to make a lump sum payment to the Virginia Retirement System to assist Dr. Robinson to purchase prior service credit according to his eligibility; and authorize and direct the Chairman to finalize and execute on behalf of the Board an amendment to Dr. Robinson's current employment contract on terms substantially consistent with this motion; and all in recognition of Dr. Robinson's outstanding performance as division superintendent.

The motion passed by the following roll call vote:

Ayes: 5
Nays: 0

On motion by Mrs. Williams, seconded by Mr. Buchanan, the Board, with Dr. Robinson's concurrence, terminated the division superintendent's current appointment and employment contract, to be effective on June 30, 2012, and appoint and employ him to a term of four years as division superintendent, beginning July 1, 2012, and ending June 30, 2016; and authorize and direct the Chairman to finalize and execute on behalf of the Board a new contract with Dr. Robinson on terms substantially consistent with the discussions in the closed meeting, and in recognition of Dr. Robinson's outstanding performance as division superintendent.

The motion passed by the following roll call vote:

Ayes: 5
Nays: 0

ADJOURN

On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the meeting was adjourned.