Minutes of the June 12th, 2006 meeting of the Smyth County School Board, as approved by the School Board at its July 10th, 2006 meeting

Marion, Virginia
June 12, 2006

The Smyth County School Board met today in a regular meeting at 5:00 P.M.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Laura Hall, Roger Nipper, Susan Sneed, and Charles Doane. Jerry Catron and Kimberly Clark were absent.

CLOSED SESSION

Pursuant to 2.2-3711 of the Virginia Freedom of Information Act, on motion by Ms. Sneed, seconded by Mr. Nipper, the board voted unanimously to convene a closed meeting for the purposes of discussing the following specific matters: personnel issues as authorized by 2.2-3711(A)(1) of the Code of Virginia.

Dr. Mike Robinson, Assistant Superintendent for Instruction, was present for the closed meeting.

On motion by Mr. Nipper, seconded by Mrs. Hall, the board voted unanimously to return to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Ayes: 5 Nays: 0

AGENDA

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to approve the agenda with the following additions: under IX. E. add #3 Consider bids for coal; add IX. N. Consider action on closed session items; and add IX. O. Consider a request for two (2) buses and drivers for the Virginia Highlands Community College Technology Enrichment Camp scheduled for June 19-22, 2006.

MINUTES

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve the minutes from the May 8, 2006, with the following correction: County School Operating Fund invoices approved for May 8, 2006, totaled $317,461.94 instead of $317,491.94.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve the minutes from the May 30, 2006, school board meeting as presented.

PAYABLES

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to approve the May payroll, paid May 31, 2006, checks #53402-53871, in the amount of $2,932,681.92; to approve and pay current invoices in the amount of $782,512.35 from the County School Operating Fund, the same to be listed in the warrant register; to approve and pay current invoices from the County School Debt and Capital Outlay Fund as follows, the same to be listed in the warrant register: Industrial Air Solution, Inc. Dust Collection System $9,950.00 Marion Roofing, Inc. Marion Primary/Marion Sr. $66,793.47 Treasurer of Virginia Sugar Grove Loan $7,130.00 Total $83,873.47; and to approve invoices for utility payments made prior to the Monday, June 12, 2006, school board meeting in the amount of $29,090.54 from the County School Operating Fund, the same to be listed in the May warrant register. There were no payments made to textbook publishers for the month of May.

INFORMATIONAL REPORTS

There were no informational reports included from the superintendent.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary category for the month of May. Jeff Cassell, Principal of Rich Valley Elementary School, introduced Darian Keesee, a second grader, for having perfect attendance. They received a certificate and will be retaining the flag from last month.

Kyle Rhodes, Principal of Marion Middle School, introduced Alisha Smith, an eighth grader, for having perfect attendance since kindergarten. Marion Middle School had the highest attendance percentage in the middle school category. They received a certificate for the school. Flags will be held until the beginning of the new school year. Mr. Rhodes also introduced members of the Destination Imagination Team from Marion Middle School. Team members thanked the board for their support and gave a pin to each board member. They also shared their scrapbooks with the board.

Chilhowie High school had the highest attendance percentage in the high school category. Steve Reedy, Principal of Chilhowie High School, introduced William Dungan and Kristy Poe, track coaches for Chilhowie High School. Coach Dungan introduced members of the regional championship girls' track team. The school received a certificate and will be retaining the flag from last month.

Coach William Dungan was recognized as the Region C Coach of the Year.

Atkins Elementary School had the most improved attendance percentage for the month of May. Patty Warren, Principal of Atkins Elementary School, introduced Tres Harris, a fifth grader, for having perfect attendance from kindergarten through grade five. They received a certificate for the school. Flags will be held until the beginning of the new school year.

Mr. Sullivan presented the board with a plaque from the 21st Century Community Learning Center for their appreciation of the Smyth County School Board. He also shared with the board postcards from some of the students participating in the after school program.

Laura Hall thanked the community for their support during Career Day at Atkins Elementary School on June 6, 2006.

PUBLIC COMMENT

No citizens were present to speak during citizens' time.

SUPERINTENDENT'S REPORT/UPDATES

Mr. Sullivan reported that there would be a Year-End-Close-Out Meeting on Thursday, June 29, 2006, at 5:00 P.M., followed by a Retiree Recognition Program at 6:00 P.M.

Dr. Robinson announced the 2007 Teachers of the Year and the 2007 Smyth County Teacher of the Year. They are as follows:

The Smyth County Teacher of the Year for 2007 is Michael Berry.

The board heard an audit report from Ron Bostic of Bostic, Tucker & Company, P.C., on the status of the 2005-2006 school board budget as of May 31, 2006.

Elizabeth Roberts, Business Decision Support Analyst, reviewed revenue, expenditures, and cash flow figures through the month of May, 2006.

Mr. Sullivan reviewed the status report on the Efficiency Review Team's Recommendations Tracker.

DISCUSSION TOPICS

Dr. Robinson discussed the Promotion and Retention Policy for Middle Schools that were approved at the May 8, 2006, school board meeting.

Elizabeth Roberts reviewed with the board some fund transfers by category to balance the 2005-2006 budget.

QUESTIONS FROM BOARD MEMBERS

There were no questions from any of the board member.

ACTION ITEMS

The board considered authorizing the Assistant Superintendent for Instruction, Dr. Michael Robinson, to sign documents in the absence of the division superintendent. On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve this request for the 2007 fiscal year.

The board considered participation in the Cooperative Centers for Exceptional Children (CCEC) Program for the 2006-2007 fiscal year. On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to continue participation in this program.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to nominate and approve Jerry Catron as the delegate and Susan Sneed as an alternate delegate to the 2006 Annual VSBA Convention, November 15-17, 2006, in Williamsburg.

The board considered adoption of the Local Consolidated Application for Smyth County Schools "No Child Left Behind" program as presented by Dr. Darrell Thompson, Director of Federal Programs. On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to adopt the application as presented totaling $1,579,759.75.

The board considered bids for paper supplies, paint, and coal as presented by Sam Musick, Director of Transportation and Maintenance.

On motion by Mr. Nipper, seconded by Ms. Sneed, the board voted unanimously to award the bid for the 2006-2007 school year for paper towels and toilet paper to Janpak, Inc., Bristol, Tennessee.

On motion by Ms. Sneed, seconded by Mr. Nipper, the board voted unanimously to award the bid for the 2006-2007 school year for paint to Smyth Paint and Decorating, Inc., Marion, Virginia.

On motion by Mr. Nipper, seconded by Ms. Sneed, the board voted unanimously to award the bid for the 2006-2007 school year for coal to Red River Coal Company, Inc., Norton, Virginia, at $95.00 per ton.

The board considered bids for milk as presented by Rick Blevins, Director of Human Resources and Auxiliary Services. On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to award the bid for the 2006-2007 school year to Pet Dairy as recommended by Mr. Blevins.

The board considered bids for cafeteria equipment for the 2006-2007 school year as presented by Rick Blevins. On motion by Mr. Doane, seconded by Mr. Nipper, the board voted unanimously to purchase the walk-in freezer for Marion Intermediate School from Bristol Supply & Equipment Company, Bristol, Tennessee, and to purchase other equipment needed from the lowest bidder as recommended by Mr. Blevins.

The board considered a change in school breakfast and lunch prices for the 2006-2007 school year. On motion by Mr. Doane, seconded by Ms. Sneed, the board voted unanimously to increase the prices to:

The board considered adoption of a School Nutrition Program Mission Statement. On motion by Ms. Sneed, seconded by Mr. Doane, the board voted unanimously to adopt the following statement:

As a partner in education, the Smyth County School Nutrition program contributes to a successful academic experience and encourages a lifetime of healthy eating by providing each student with the opportunity to consume meals that are nutritious, appealing, reasonably priced and served by caring professionals in a pleasant environment.

The board considered the three county high schools' membership in the VHSL and participation in the Catastrophic Injury Insurance Program. On motion by Mr. Doane, seconded by Ms. Sneed, the board voted unanimously to approve this membership and participation in the insurance program.

The board considered the summer activity schedules for Smyth County Schools. On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to approve the summer schedules as presented.

The board considered amendments to the 2005-2006 school board budget totaling $473,694.00. On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve these amendments to be presented to the Smyth County Board of Supervisors for a public hearing.

Mr. Sullivan reported on some adjustments in the adopted 2006-2007 school board budget to be presented to the Smyth County Board of Supervisors. These will be brought back for consideration and approval at the next school board meeting.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to adopt a resolution to honor Mr. Dan Kegley, Reporter for the Smyth County News & Messenger, by placing his name on the VSBA Media Honor Roll for 2006.

The board considered a change in the kindergarten grading policy along with a new report card for kindergarten students as presented by Dave Bockes, Elementary Supervisor. A decision about this policy and report card was tabled until the next school board meeting.

The board considered a Wellness Policy for Smyth County Schools as presented by Dr. Mike Robinson. On motion by Ms. Sneed, seconded by Mr. Nipper, the board voted unanimously to approve this policy.

Dr. Robinson presented a new Teacher Evaluation Program for Smyth County Schools. A decision about this program was tabled until the next school board meeting.

The board considered a policy change in 6.22 Summer Schools. The change would be in the number of hours of instructional time required for summer school. The new policy reads: The length of the summer program will be 140 hours of class time for students enrolled in new courses and 70 hours for repeat courses. On motion by Mr. Doane, seconded by Ms. Sneed, the board voted unanimously to approve this change.

The board considered a policy change in 6.50 Dual Credit Courses. The new policy reads: The course being taken must be comparable in scope to the corresponding high school course meeting the standards of 140 clock hours of instruction. On motion by Ms. Sneed, seconded by Mr. Doane, the board voted unanimously to approve this change.

The board considered a policy change in 6.47 Alternative Method for Granting Credit. The new policy reads: The course or work experience for which credit is awarded must be comparable in scope to the scope of a corresponding course meeting the standard of 140 clock hours of instruction. On motion by Mr. Doane, seconded by Mr. Nipper, the board voted unanimously to approve this change.

On motion by Mrs. Hall, seconded by Mr. Doane, the board voted unanimously to award the bids for the 2006-2007 school year for selected consumable instructional materials to Janpak, Inc., Kurtz Bros., Quill, School Specialty, Standard Stationery & Supply, S & S Corporation, Xerox, Pyramid School, and Campbell's Ceramic for a total cost of $65,328.48.

The board considered a new IEP Coordinator position at the Southwest Virginia Mental Health Institute as presented by Teresa McNeil, Director. On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to include this full-time, 11-month position in the 2006-2007 school board budget to be funded by the state-operated programs.

The board considered a new math curriculum assessment/course proposal for Marion Senior High School. On motion by Mrs. Hall, seconded by Mr. Doane, the board voted unanimously to add a Probability and Statistics Course (prerequisite of Algebra 2).

The board considered a change in student conduct policy as dictated by the Virginia State Code updates, effective July 1, 2006. On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to approve this change.

The board considered a request by ARC's Summer Enrichment Program for the use of five (5) buses (one with a lift) and five (5) bus drivers for the dates of June 21-23, June 26-29, July 10-13, July 17-20, and July 24-27, 2006. The use of a car may also be needed. On motion by Mr. Nipper, seconded by Ms. Sneed, the board voted unanimously to approve this request.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to accept the resignation from Kasey Adams, a special education teacher at Chilhowie Elementary School, effective at the end of this school year; accept the resignation of Dale Holt, Principal of Marion Senior High School, effective June 30, 2006; accept the resignation of Andrea Holt, a third grade teacher at Marion Intermediate School, effective at the end of this school year; accept the retirement of John Britton, English Teacher at Marion Senior High School, effective at the end of this school year; accept the retirement of Mary Heninger, a special education teacher at Marion Senior High School, effective at the end of this school year; and accept the resignation of Sarah Nettelhorst, Music Teacher for Smyth County Schools, effective at the end of this school year.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to modify the resignation date of Sharon P. Halsey, a custodian at Marion Intermediate School, from June 13, 2006, to June 30, 2006.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to accept the resignation of Frances Cregger, a food service worker at Saltville Elementary School, effective at the end of this school year; accept the resignation of Hope Doss, a part-time food service worker at Atkins Elementary School, effective May 25, 2006; accept the retirement of Marion Hanshew, a bus driver at Rich Valley Elementary School, effective at the end of this school year; accept the resignation of Joyce Blevins, a part-time administrative assistant at Marion Intermediate School, effective at the end of this school year; and accept the resignation of Beth Gates, a part-time math teacher at Marion Senior High School, effective at the end of this school year.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to hire the following as recommended by the superintendent: Michael W. Karnes as a math teacher at Marion Senior High School to replace P. G. Wingfield; Louise McCallops as a special education teacher at Marion Primary School to replace Judith Moose; Virginia C. Moorer as a fourth grade teacher at Marion Intermediate School to replace Andrea Holt; and John K. Purifoy as a seventh grade teacher at Marion Middle School to replace Mikeal Blevins.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to rehire Caleb Kestner as a kindergarten teacher at Sugar Grove Combined School.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to transfer Mariann Berry as a math teacher at Marion Senior High School to a math teaching position at Marion Middle School to replace Marcy Sayers; transfer Angie Eller as an eighth grade teacher at Marion Middle School to an eighth grade science teaching position at Northwood Middle School to replace April Tickle; and transfer Angela B. Hale as an ESL teacher at Marion Senior High School/Chilhowie Elementary School to an English/Spanish teaching position at Marion Senior High School to replace John Britton.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted not to support the recommendation of the superintendent to hire Brandon Ratliff as the principal of Chilhowie Middle School to replace Sue Tilson. The motion passed with four (4) ayes and one (1) nay.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously that once a decision is made by the court concerning a bus driver, the board will take appropriate action.

The board considered a request for two (2) buses and drivers for the Virginia Highlands Community College Technology Enrichment Camp scheduled for June 19-22, 2006. On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve this request.

ADJOURN

On motion by Mrs. Hall, seconded by Mr. Doane, the board voted unanimously to continue this meeting to Thursday, June 22, 2006, at 5:00 P.M., to consider the 2006-2007 school board budget and personnel issues.