June 12, 2017 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 p.m., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the Clerk, and the following members were present: Mac Buchanan, Wayne Carter, Jesse Choate, Paul Grinstead, Susan Williams, Todd Williams, and Bill Veselik.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: Personnel–Retirements, resignations, transfers, hired, and other personnel discussions, as authorized by § 2.2-3711(A)(1) of the Code of Virginia and discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student, as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 7-0 vote, the following items were approved.

PRESENTATIONS/RECOGNITIONS

There were no presentations or recognitions.

PUBLIC COMMENT

There were no comments during public comment time.

SUPERINTENDENT’S REPORT

Dr. Dennis Carter reviewed revenue, expenditure, and cash flow figures for the month of May 2017.

Dr. Carter provided an update on facilities.

Dr. Carter reviewed the budget transfer request presented to the Smyth County Board of Supervisors for the Food Service program. The reason for the transfer was due to the Food Service program generating more revenue than anticipated in FY17. The transfer was requested and approved in the amount of $30,000.00.

Dr. Carter updated the Board members on the Summer Feeding Program. As of last week, there were 111 students who had taken part in the program through Marion Senior High School and 197 students at Chilhowie High School.

Dr. Carter reminded the Board of the called meeting to close out fiscal year 2017 is to be held on June 28, 2017 at 5:00 p.m.

Dr. Carter provided an update on the Ignite Program. The program, called Major Clarity, is being sponsored and funded by the United Way and is geared toward academic and career plans for children in grades six through twelve.

Dr. Carter stated that the Teach It! Learn It! Live It! Camp, held last week at the Lutheran Camp, was a success and there were 50 students who participated. This camp is sponsored by the United Way along with the Virginia Foundation for Healthy Youth.

Dr. Carter updated the Board members on the Strive for Five Initiative. The Initiative has been shared throughout several schools with the staff members and the digitized logo has been received. This will also be discussed during the next principals meeting.

DISCUSSION TOPICS

Dr. Carter shared information on the following:

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Dr. Grinstead provided handouts to the Board that he received while attending the VSBA School Law Conference held in Richmond, VA on June 2, 2017.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving the following policies and/or revisions (first reading):

The Board considered approving the following policies and/or revisions (first reading revision):

The Board considered approving updates to the Smyth County School’s Wellness Policy.

The Board considered approving the bid for a seven passenger vehicle. On motion by Mr. Veselik, seconded by Dr. Grinstead, by 7-0 vote, the bid from Hall Automotive for a 2017 Nissan Pathfinder, in the amount of $27,797.00, was approved.

The Board considered approving the bid for a maintenance truck. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the bid from Hall Automotive for a 2017 Ford F250 Crew XL, in the amount of $29,998.00, was approved.

The Board considered approving the bid for toilet tissue. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the bid from General Sales in the amount of $27.44 per case was approved.

The Board considered approving the Superintendent Evaluation Tool.

The Board considered approving a continuation MOU with the Blue Ridge Job Corps for the General Achievement Diploma (GAD). On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the MOU was approved.

The Board considered appointing a delegate and alternate delegate to the 2017 VSBA Delegate Assembly. On motion by Mr. Veselik, seconded by Dr. Grinstead, by 7-0 vote, Jesse Choate was appointed as the delegate and Susan Williams was appointed as the alternate delegate.

The Board considered approving a resolution to place the name of Linda Burchette, Reporter for the Smyth County News & Messenger, on the 2017 VSBA Media Honor Roll for her responsible and exemplary reporting on Smyth County Public Schools. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the resolution was approved.

The Board considered approving the Twelve Month Employee Calendar for 2017-2018. On motion by Mrs. Williams, seconded by Dr. Grinstead, by 7-0 vote, the calendar was approved.

The Board considered approving the Title I, Part A, grant application for 2017-2018. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the grant application was approved.

The Board considered approving the Title V, Part B, Rural and Low Income grant application for 2017-2018. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the grant application was approved.

The Board considered approving the Title III, Part A, Language Instruction for English Learners grant application for 2017-2018. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the grant application was approved.

The Board considered appointing a member to serve on a committee to revise the Debt Collection Policy. On motion by Mrs. Williams, seconded by Dr. Grinstead, by 7-0 vote, Bill Veselik was appointed to serve on the committee.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following transfers:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following hires, as recommended by the Superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board appointed Kimberly Williams with additional responsibilities as School Improvement Coordinator.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved non-renewal in Case # 2017-001.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved non-renewal in Case # 2017-002.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved for Connie Wyatt’s contract to be increased from 182 days to 188 days due to testing and other responsibilities.

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the meeting was adjourned.