Minutes of the June 13, 2011 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Susan Sneed, Dick Ryan, and Jim Coulthard. Jerry Catron was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mr. Veselik, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, the discussion or consideration of the investment of public funds where competition or bargaining is involved where, if made public initially, the financial interest of the governmental unit would be adversely affected as authorized by § 2.2-3711 (A)(6) of the Code of Virginia, and student disciplinary matters as authorized by § 2.2-3711 (A)(2) of the Code of Virginia.

On motion by Mr. Coulthard, seconded by Mr. Veselik, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Mr. Veselik, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Marion Intermediate School had the highest attendance percentage in the elementary category for the month of May. Gary Foulke, Principal of Marion Intermediate School, introduced Aurora Dean, a fifth grader, for having perfect attendance. The school received a certificate.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of May. Mike Davidson, Principal of Chilhowie Middle School, introduced Karen Chamberlain, a teacher at Chilhowie Middle School. Mrs. Chamberlain will be retiring at the end of this school year. He also introduced Tina Cook, a teacher at Chilhowie Middle School. She led a student car wash which raised almost $1,200.00 for the Glade Spring tornado victims. The school received a certificate.

Chilhowie High School had the highest attendance percentage in the high school category for the month of May. Mike Sturgill, Principal of Chilhowie High School, introduced Tim Fields, Earth Science Teacher, for having excellent scores in Earth Science. The school received a certificate.

Northwood Middle School had the most improved attendance percentage for the month of May. Damon Mazoff, Principal of Northwood Middle School, recognized Kristen Robbins, an eighth grader, for having perfect attendance. Kristen was not present. The school received a certificate.

Sallie Moss, SCA Sponsor at Marion Senior High School, introduced Michael Morlock and presented him with a certificate for all his efforts to help create a Rock Garden located beside Marion Senior High School’s football field.

Dr. Robinson shared that Lynn White, a teacher at Marion Senior High School, and Sally Moorer, a teacher at Marion Primary School, were recognized with the Region 7 Career and Technical Education Excellence Award from the Virginia Department of Education for their work putting together a book entitled "My Community and Me".

PUBLIC COMMENT

Stephen Marion, Past President of the Smyth County Education Association (SCEA), expressed his appreciation to the Board for the opportunity to work with them for the past two years. He also introduced SCEA officers for the upcoming year.

Catherine Morlock, a parent, expressed her appreciation to Marion Senior High School and Sallie Moss, teacher at the school, for all their work with students.

Tina Cook, a teacher at Chilhowie Middle School, expressed her thanks to Randy Surber, all the students, and all the administrators that helped make the car wash a success.

SUPERINTENDENT’S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of May 2011, fiscal year 2011.

Steve Blevins, Director of Special Education, introduced Kelly Parnell, a teacher at Marion Middle School, Tammy Doane, a teacher at Chilhowie Middle School, Tina Frazier, a teacher at Marion Senior High School, and Chuck Blevins, T/TAC advisor. They are members of the Smyth County Special Education Transition Team. They shared information about changes to the Smyth County Schools transition program.

DISCUSSION TOPICS

No items were listed for discussion.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policy additions and/or changes for the following (first reading):

The Board considered approving a contract with Johnson Controls to complete an Energy Services Performance Contract for an EECBG grant. Given the time constraints on our funding and contract cycles, Mr. Coulthard moved that the Board approve the energy performance contract with Johnson Controls, Inc., in concept, and delegate to Dr. Robinson the authority, with advice of counsel, to complete negotiations on specific terms and execute the contract once it is in final form. Ms. Sneed seconded the motion, and it passed by 6-0 vote.

The Board considered joining the Mountain Bakery Co-op. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, this was approved.

The Board considered adding an additional preschool classroom to serve 2-3 year olds with disabilities. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered approving 1003(a) and 1003(g) School Improvement Grant Applications for Marion Intermediate School/Marion Primary School. On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the applications were approved.

The Board considered approving the 2011-2012 school year calendar. On motion by Mr. Coulthard, seconded by Mrs. Williams, by 6-0 vote, the calendar was approved.

The Board considered changing a part-time health and physical education position at Chilhowie High School to a full-time position. On motion by Mr. Ryan, seconded by Mr. Coulthard, by 6-0 vote, this was approved.

The Board considered a pilot program to offer a new technology course at Chilhowie Middle School. On motion by Mr. Coulthard, seconded by Mrs. Williams, by 6-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board accepted the following retirements:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board accepted the following resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board transferred the following:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board hired Rebecca Meacham as full-time food service worker at Marion Primary School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board approved the extracurricular hires as presented.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board approved, with the superintendent’s concurrence, to terminate the superintendent’s contract ending June 30, 2013 and appoint him as superintendent to a term of four years beginning July 1, 2011 and ending June 30, 2015. In addition, the superintendent would receive a one percent increase in compensation, and he would receive the same leave days as other employees.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board approved compensation for Stephen Gregory to teach an early bird pre-engineering course at the Smyth Career & Technology Center.

ADJOURN

On motion by Mr. Coulthard, seconded by Mr. Veselik, by 6-0 vote, the meeting was adjourned.