June 13, 2016 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Dr. Grinstead, seconded by Mr. Veselik, by 7-0 vote, the remainder of closed session would be held at the close of the regular meeting.

On motion by Dr. Grinstead, seconded by Mr. Veselik, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary school category for the month of May. Tamela Hahn, Principal of Rich Valley Elementary School, introduced Shannon Harris, a teacher at Rich Valley Elementary School, and she accepted the attendance certificate for the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month May. Sam Blevins, Principal of Chilhowie Middle School, introduced Shannon Gentry, the guidance counselor at Chilhowie Middle School, and she accepted the attendance certificate for the school.

Chilhowie High School had the highest attendance percentage in the high school category for the month of May. Mike Sturgill, Principal of Chilhowie High School, introduced Kelly Russell, chemistry teacher at Chilhowie High School, and she accepted the attendance certificate for the school. In her two years as chemistry teacher at Chilhowie High School, Mrs. Russell has had a 100% pass rate on the Chemistry SOL test on the first try.

Atkins Elementary School was the winner of the Most Improved Attendance competition for the month of May. Gary Roberts, Principal of Atkins Elementary School, introduced Maddie Jennings, a rising second grader, who handed out copies of “Our Animal Book” created by Crystal Jennings’ first grade class. Maddie accepted the certificate for the school.

Mitzi Frye, Principal of Saltville Elementary School, introduced Ava Tuell, a fifth grader at Saltville Elementary School, and she made a perfect score on all three SOL tests for the year.

Dr. Robinson shared that Callee Cox, an eleventh grader at Marion Senior High School, was the state champion in the long jump for outdoor track and field.

Dr. Robinson recognized Rich Valley Elementary School and Marion Elementary School for receiving the Governor’s VIP Award.

PUBLIC COMMENT

No public signed up for comments.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of May, fiscal year 2016.

Dr. Robinson provided an update on the HVAC project at Northwood High School.

Dr. Robinson provided an update on facilities.

DISCUSSION TOPICS

Dr. Robinson shared that there would be a VSBA Conference on Education held at the Richmond Marriott on Tuesday, July 19, 2016.

Dr. Grinstead shared information from the VSBA School Law Conference he attended on Friday, June 3, 2016 in Charlottesville, Virginia.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan expressed that he was glad to be back after missing some board meetings and school activities due to a personal illness.

Mr. Buchanan requested that the Board keep Phil Stevenson, Supervisor for the North Fork District, Smyth County Board of Supervisors, in their thoughts. He is out with a personal illness.

Chairman Choate thanked Mr. Carter for providing board members with a Northwood High School Lady Panthers Basketball Team Championship T-shirt.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving the 2016-2017 Title I Grant Application. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the grant application was approved.

The Board considered approving breakfast and lunch price increases for 2016-2017. On motion by Mr. Buchanan, seconded by Mrs. Williams, by 6-1 vote, the increases were approved.

The Board considered continuing participation in the regional Comprehensive Instructional Program (CIP). On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving a revised 2016-2017 school division budget. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving Dr. Dennis Carter, Assistant Superintendent for Instruction, to continue signing documents in the absence of the division superintendent through June 30, 2018. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered a budget amendment request to be submitted to the Smyth County Board of Supervisors for the Food Service Program in the amount of $112,097.00. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board transferred Amanda Stuart from part-time food service worker at Marion Senior High School to full-time food service worker at Marion Senior High School.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-2 vote, the Board transferred Rick Blevins from assistant principal of Marion Senior High School to principal of the Smyth Career & Technology Center.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the supplement lists for 2016-2017 as presented for Atkins Elementary School, Chilhowie Elementary School, Chilhowie Middle School, Chilhowie High School, Marion Elementary School, Marion Middle School, Marion Senior High School, Northwood High School, Northwood Middle School, Oak Point Elementary School, Rich Valley Elementary School, Saltville Elementary School, Sugar Grove Elementary School, and the central office.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board appointed Tara Pruitt as Clerk of the School Board, effective July 1, 2016.

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the meeting was adjourned.