Minutes of the June 14th, 2004 meeting of the Smyth County School Board, as approved by the School Board at its July 12th, 2004 meeting

Marion, Virginia
June 14, 2004

The Smyth County School Board met today with the following members present: Jesse Choate, Laura Hall, Roger Nipper, Paul Grinstead, and Charles Doane.

On motion by Mrs. Hall, seconded by Mr. Grinstead, minutes from the May 10, May 20, May 24, May 26, and June 8, 2004, meetings were approved as presented.

On motion by Mrs. Hall, seconded by Mr. Grinstead, the agenda was approved as presented.

Brenda Boone, Principal of Saltville Elementary School, introduced Kristin Dean, a fourth grader, and Lindsey Dean, a third grader, for having perfect attendance this year. Saltville Elementary School had the highest attendance percentage in the elementary school category for the month of May. They received a certificate for the school. Flags will be held until the beginning of the new school year.

Kyle Rhodes, Principal of Marion Middle School, introduced Ben Cregger, an eighth grader, for having perfect attendance grades kindergarten through eight. Marion Middle School had the highest attendance percentage in the middle school category. The school received a certificate.

Chilhowie High School had the highest attendance percentage in the high school category. Steve Reedy, principal, introduced Derek Larimer, a twelfth grader, for being the newly elected SCA President. The school received a certificate.

Sugar Grove Combined School had the most improved attendance percentage for the month of May. Sam Hambrick, principal, was present to accept the certificate for the school.

Brenda Boone, Principal of Saltville Elementary School, thanked the board for their support in sending the Destination ImagiNation Team to Global Finals 2004 in Knoxville, Tennessee. They came in 10th place. Mrs. Boone gave each board member a copy of the newspaper from Destination ImagiNation Global Finals.

Jeff Cassell, Principal of Rich Valley Elementary School, introduced Joyce Chapman, a teacher at Rich Valley Elementary School, as being Smyth County's Teacher of the Year.

Mr. Sullivan reported on the 2005 Teachers of the Year process. 2005 Teachers of the Year are as follows:

Hope Trivette, Director of Federal Programs, reviewed the Local Consolidated Application for Smyth County Schools' "No Child Left Behind" Program. On motion by Mr. Grinstead, seconded by Mr. Nipper, the application was approved.

On motion by Mrs. Hall, seconded by Mr. Doane, the board approved a transportation request from the Smyth County Association for Retarded Citizens for their Summer Enrichment Program. This request consisted of four buses and supplemental salaries for drivers. The program beings June 28, 2004, and ends August 4, 2004.

On motion by Mr. Grinstead, seconded by Mr. Nipper, the board approved a request from Wytheville Community College for one bus for the 2004-2005 Upward Bound Program beginning June 21, 2004, and ending on July 30, 2004.

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board approved a request for one bus for the Regional Science and Mathematics Enrichment Program at Southwest Virginia Governor's School beginning June 21, 2004, and ending June 25, 2004.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted to adopt The Protection of Pupil Rights Amendment (PPRA), 20 V.S.C. 123h, and The Family Educational Right and Privacy Act (FERPA) drafts for inclusion in the Smyth County IEP Handbook and the Code of Student Conduct and Attendance for Smyth County Schools.

Ron Bostic with Bostic, Tucker, and Company, P.C., reviewed with the board an audit report as of May 31, 2004, on the status of the 2003-2004 school board budget.

On motion by Mrs. Hall, seconded by Mr. Doane, the board voted to adopt the curriculum for Personal Finance course to be taken by students seeking the Modified Standard Diploma.

Terry Hawthorne, Director of Technology, presented the 2003-2009 Six-Year Technology Plan as recommended by the Technology Advisory Committee. On motion by Mrs. Hall, seconded by Mr. Doane, the board voted to adopt the plan.

On motion by Mr. Doane, seconded by Mr. Nipper, the board voted to approve a proposal from Learningworks, Inc., Burgess, Virginia, for billing of Medicaid claims.

Mrs. Hall reported on the 2004 VSBA School Law Conference she attended in Charlottesville, Virginia.

On motion by Mr. Doane, seconded by Nipper, the board voted to adopt the 2004-2005 School Board/Superintendent Goals and Priorities.

Elizabeth Roberts, Business Decision Support Analyst, presented insurance bid amounts for approval for 2004-2005 for the following types of insurance coverage: General Liability, Property and Casualty, Fleet, Boilers and Machinery, Workers Compensation, School Administrator Liability, and Crime. On motion by Mr. Doane, seconded by Mr. Grinstead, the board voted to award the bid for insurance coverage to VACoRP in the amount of $259,664.00.

On motion by Mrs. Hall, seconded by Mr. Doane, the board voted to award the bid for 2004-2005 waste control to Waste Industries in the amount of $22,926.48; award the bid for paper towels and toilet paper to South West Sales; award the bid for coal to Red River Coal Company at $70.00 per ton; and award the bids for 2004-2005 consumable instructional materials to Janpak, Inc., Kurtz Brothers, School Specialty, Standard Stationery and Supply, Campbell's Ceramic, and Kurtz Brothers in the amount of $56,058.21.

Dave Bockes, Director of Elementary Education, reviewed the textbook adoption for Science. On motion by Mrs. Hall, seconded by Mr. Grinstead, the board voted to approve the Science textbook adoption as recommended.

On motion by Mr. Doane, seconded by Mrs. Hall, Jesse Choate was elected delegate and Roger Nipper alternate to the VSBA Annual Convention on November 17-19, 2004, in Williamsburg, Virginia.

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board approved a request for Dale Holt, Principal of Marion Senior High School, to serve on the Executive Committee of the VHSL for a period of two years.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted to approve the three county high schools' membership in the VHSL and participation in the VHSL's Catastrophic Injury Insurance Program.

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board voted to approve the summer activities schedules for Smyth County schools as presented.

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board voted to continue participation in the Regional Cooperative Centers for Exceptional Children Program.

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board voted to continue participation in the Regional Alternative Education Project (Project Return).

On motion by Mr. Grinstead, seconded by Mr. Doane, the board voted to accept the draft copy of Smyth County Schools' Policy Manual Item 5.40.5 Sick Leave. Sick leave will be allowed up to five (5) days per occurrence for illness or death in the immediate family.

On motion by Mr. Grinstead, seconded by Mr. Doane, the board voted to fund $1,000.00 on the Smyth Career and Technology Center's HOSA club trip to National Leadership Conference in Orlando, Florida, on June 22-26, 2004.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted to fund one-half the cost for Marion Senior High School's FBLA club trip to the FBLA National Conference in Denver, Colorado, on July 13-18, 2004.

Mr. Sullivan reviewed revenue, expenditures, and cash flow figures through the month of May 2004.

On motion by Mrs. Hall, seconded by Mr. Nipper, the May payroll, paid May 28, 2004, checks #43581-43756, was approved.

On motion by Mr. Grinstead, seconded by Mr. Doane, current invoices in the amount of $627,361.05 from the County School Operating Fund were approved and ordered paid, the same to be listed in the warrant register.

On motion by Mr. Grinstead, seconded by Mr. Doane, current invoices in the amount of $7,360.00 from the County School Debt and Capital Outlay Fund were approved and ordered paid, the same to be listed in the warrant register.

On motion by Mrs. Hall, seconded by Mr. Nipper, invoices for utility payments made prior to the June 14, 2004, board meeting in the amount of $21,396.01 from the County School Operating Fund were approved, the same to be listed in the May warrant register.

Pursuant to 2.2-3711(A) of the Virginia Freedom of Information Act, on motion by Mr. Grinstead, seconded by Mrs. Hall, the board voted unanimously to convene a closed meeting for the purpose of discussing the following specific matters: personnel issues as authorized by 2.2-3711(A)(1) of the Code of Virginia and the consideration of a recommendation for a student(s) as authorized by 22.1-254(B)(1) of the Code of Virginia.

On motion by Mr. Doane, seconded by Mr. Grinstead, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act:

WHEREAS, 2.2-3711(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law;

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Yes: 5 No: 0

Mr. Catron and Mrs. Clark were absent.

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board voted unanimously to approve a request for two students to be exempt from public school attendance by reason of religious training or belief as authorized by 22.1-254(B)(1) of the Code of Virginia.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted to accept the resignation of Damon A. Mazoff as the assistant wrestling coach at Marion Senior High School.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted to accept the retirement of C. Millard Williams from driving a school bus for Smyth County schools.

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board voted to rescind the employment offer to Kimberly J. O'Quinn as an English teacher at Northwood High School per her request.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted to accept the resignation of Dana W. Tomlinson as a fifth grade teacher at Marion Intermediate School.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted to accept the disability retirement of Hope Sullivan as the librarian at Marion Intermediate School.

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board voted to hire Sarah Cumbow as a special education teacher at Northwood High School; hire Robin Greer as a Certified Occupational Therapy Assistant; hire Mildred L. McClure as a Licensed Physical Therapy Assistant; hire Christine Hilton as a Licensed Physical Therapy Assistant; and hire Hope Matney as a special education teacher at Marion Middle School as recommended by the superintendent.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted to transfer Amy Prater from Atkins Elementary School to Marion Primary School; transfer Angie Smith as librarian at Chilhowie Elementary School to Atkins Elementary School; hire Karen Smith as librarian at Chilhowie Elementary School; transfer Julie Sturgill from one-half time gifted program teacher to Marion Intermediate School; hire Donald Chadwick Bailey as a social studies teacher and head boys' basketball coach at Northwood High School; transfer Rebecca Blevins from third grade to librarian at Marion Intermediate School; hire M. Michele Bear as a fifth grade teacher at Atkins Elementary School; transfer Tammy Johnson from Sugar Grove Combined School to teach kindergarten at Rich Valley Elementary School; and hire Melissa P. Jones as a kindergarten aide at Atkins Elementary School.

On motion by Mr. Doane, seconded by Mr. Grinstead, the board voted to hire James Larry Estep as the Director of Secondary Education as recommended by the superintendent.

Mr. Sullivan reminded the board that the next meeting would be on Friday, June 25, 2004, at 5:00 P.M. If end-of-year figures were not in by Friday an alternate date of Tuesday, June 29, 2004, at 5:00 P.M. would be advertised.

On motion by Mr. Grinstead, seconded by Mr. Nipper, the meeting was then adjourned.