June 25, 2013 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 6:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia. A retirement reception was held prior to the meeting honoring this year's retirees.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Dick Ryan, Jerry Catron, and Mac Buchanan. Susan Williams and Susan Sneed were absent.

CONSENT AGENDA

On motion by Mr. Catron, seconded by Mr. Veselik, by 5-0 vote, the following was approved.

PUBLIC COMMENT

Suzanne Jennings introduced Bob Watkins as the new executive director of the Lifetime Wellness Center.

SUPERINTENDENT'S REPORT

Dr. Cole Spencer, Director of Human Resources, shared information about the VRS Virginia Local Disability Program.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan thanked Dr. Jeff Cassell for his years of service in Smyth County.

Mr. Veselik shared that he had recently been elected to the Lincoln Theater's Board of Trustees for three (3) years, and Todd Necessary had been elected for one (1) year.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Mr. Veselik, by 5-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered approving the following job descriptions (first reading):

The Board considered approving the 2013-2014 Title II, Part A Federal Grant. On motion by Mr. Catron, seconded by Mr. Veselik, by 5-0 vote, the grant was approved.

The Board considered creating a second part-time Jobs for Virginia Grads (JVG) teaching position at the Smyth Career & Technology Center. This position is funded by grant funds. On motion by Mr. Veselik, seconded by Mr. Catron, by 5-0 vote, this was approved.

The Board considered approving the Marion Senior High School Band uniform bid. On motion by Mr. Veselik, seconded by Mr. Catron, by 5-0 vote, the bid from DeMoulin in the amount of $38,620.30 was approved.

The Board considered approval and the purchase of one (1) school bus through state contract. On motion by Mr. Catron, seconded by Mr. Veselik, by 5-0 vote, this was approved. The cost of the bus will be $78,449.00 purchased from Kingmor Supply, Inc.

The Board considered approving a playground equipment bid for Oak Point Elementary School. On motion by Mr. Catron, seconded by Mr. Buchanan, by 5-0 vote, the equipment will be purchased from Bliss Products and Services, Inc. in the amount of $51,602.00.

The Board considered approving the twelve-month employee calendar. On motion by Mr. Veselik, seconded by Mr. Catron, by 5-0 vote, the calendar was approved.

The Board considered approving vendor payments for June 25, 2013.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance as authorized by § 22.1-254(C)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Catron, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered paying current invoices in the amount of $134,482.04 from the County School Debt and Capital Outlay Fund as follows, the same to be listed in the June warrant register:

U. S. BankBond Series 2012-1 Interest$282.04
Branson Construction, Inc.ADA Renovations at MSHS$25,000.00
Mountain MasonryRepairs–Gym at NHS$52,500.00
Roofing Solutions, Inc.Roof replacement at AES$56,700.00

The Board considered paying current invoices in the amount of $1,161,180.91 from the County School Operating Fund, the same to be listed in the June warrant register.

On motion by Mr. Catron, seconded by Mr. Buchanan, by 5-0 vote, the payments were approved as presented.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mr. Veselik, seconded by Mr. Catron, by 5-0 vote, the Board approved the following resignations:

On motion by Mr. Veselik, seconded by Mr. Catron, by 5-0 vote, the Board transferred the following:

On motion by Mr. Veselik, seconded by Mr. Catron, by 5-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Mr. Veselik, seconded by Mr. Catron, by 5-0 vote, the Board approved the superintendent's recommendation for exemption from compulsory school attendance for Case # 2013-01.

On motion by Mr. Buchanan, seconded by Mr. Veselik, by 5-0 vote, the Board approved a resolution of the Smyth County School Board regarding the appointment of the superintendent for a new contract term as follows:

WHEREAS, division superintendent Dr. Michael Robinson notified School Board members on May 28, 2013 that the School Board's meeting agenda for June 10, 2013 would include consideration of a renegotiated contract for Dr. Robinson extending the term of his appointment and contract; and

WHEREAS, the School Board met on June 10, 2013 to consider the terms of a renegotiated contract for Dr. Robinson to serve as division superintendent for a new four-year term; and

WHEREAS, the School Board voted unanimously in support of a motion, in recognition of Dr. Robinson's outstanding performance and with Dr. Robinson's concurrence, to terminate his current appointment and employment, effective June 30, 2013, and concurrently appointed and employed him to a term of four (4) years as division superintendent beginning July 1, 2013 and ending June 30, 2017; and

WHEREAS, Virginia Code § 22.1-60 (C) requires School Board members to be notified a least thirty (30) days in advance of any meeting at which a vote is planned on a superintendent's renegotiated contract unless the members agree unanimously to take the vote without the thirty (30) days notice; and

WHEREAS, the School Board voted to approve Dr. Robinson's appointment and employment on the terms of his renegotiated contract within thirty (30) days of receiving notice that a Board vote might be taken on the renegotiated contract; and

NOW THEREFORE, be it resolved that the School Board ratifies its decision and action on June 10, 2013 to vote unanimously to appoint and employ Dr. Robinson to a term of four (4) years as division superintendent beginning July 1, 2013 and ending June 30, 2017 and to waive the required thirty (30) days advance notice as contemplated by Virginia Code § 22.1-60 (C).

Adopted this 25th day of June, 2013.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 5-0 vote, the meeting was adjourned.