Minutes of the June 26, 2008 Smyth County School Meeting

The Smyth County School Board met today for a called meeting at 6:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia. A Retiree Appreciation Reception was held prior to the called meeting at 5:00 P.M.

CALL TO ORDER

Chairperson Hall called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Laura Hall, Jesse Choate, Susan Sneed, Charles Doane, Jerry Catron, and Jim Coulthard. Sam Hambrick was absent.

AGENDA

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the agenda was approved as presented.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Choate, seconded by Mr. Coulthard, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Choate, seconded by Mr. Coulthard, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

Mr. Hambrick was absent.

ACTION ITEMS - MOTION REQUIRED

The Board considered the following policies for approval (second reading):

On motion by Mr. Choate, seconded by Ms. Sneed, by 6-0 vote, the policies were approved.

On motion by Mr. Catron, seconded by Mr. Choate, by 6-0 vote, the Board approved Policy DM Cash in School Buildings (third reading) as revised.

On motion by Ms. Sneed, seconded by Mr. Doane, by 6-0 vote, the Board approved Policy BDC Closed Meetings (new revised) as presented.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board approved Policy BDDC Agenda Preparation and Dissemination (new revised) as presented.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote the Board approved Policy BBA School Board Powers and Duties (new revised) as presented.

The Board considered approving the 2008 Summer Activities for Marion Senior High School. On motion by Mr. Choate, seconded by Mr. Coulthard, by 6-0 vote, the scheduled was approved.

The Board considered creating a half-time administrative assistant position at the Smyth Career & Technology Center. On motion by Mr. Choate, seconded by Mr. Coulthard, by 6-0 vote, the position was approved.

The Board considered creating two $1,000.00 supplements to support the Robotics extracurricular program. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, this was approved.

The Board considered the following policy changes to the Student Conduct Code:

A decision on this was tabled until the July board meeting.

The Board considered approving Northwood High School's cheerleaders to sell cookware as a fundraiser. On motion by Mr. Catron, seconded by Mr. Coulthard, by 6-0 vote, this was approved.

The Board considered approving payments for the July debt service in the amount of $845,437.19 from the County School Debt and Capital Outlay Fund, the same to be listed in the July warrant register. On motion by Mr. Choate, seconded by Mr. Coulthard, by 6-0 vote, the payments were approved as follows:

Treasurer of VirginiaChilhowie High$102,600.00
US BankMarion Primary$14,511.53
The Bank of New YorkMMS/NHS$221,230.24
Treasurer of VirginiaAtkins Elementary$75,640.00
Treasurer of VirginiaNMS Elevator$5,490.00
Treasurer of VirginiaMarion Intermediate$11,647.58
US BankSaltville Elementary$118,275.98
US BankWWTP$7,539.64
Treasurer of VirginiaCMS/CHS$135,760.65
Treasurer of VirginiaChilhowie Elementary$152,741.57

On motion by Mr. Doane, seconded by Ms. Sneed, by 6-0 vote, the Board paid a current invoice in the amount of $78,225.00 to Southern Air, Inc. from the County School Debt and Capital Outlay Fund and paid current invoices in the amount of $1,060,143.61 from the County School Operating Fund, the same to be listed in the June warrant register.

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board accepted the following resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board accepted the following retirements:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board approved the following transfers:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board hired the following:

On motion by Mr. Catron, seconded by Mr. Coulthard, by 6-0 vote, the meeting was adjourned.