June 26, 2014 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 6:00 pm, in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia. A retirement reception was held prior to the meeting honoring this year’s retirees.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Stephen Marion, and Mac Buchanan. Paul Grinstead and Wayne Carter were absent.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the following was approved.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT’S REPORT

Dr. Robinson shared that the 4-H Club would like to use a space at the Smyth Career & Technology Center for their archery program.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Veselik shared information about his meeting and tour of the Wayne C. Henderson School of Appalachian Arts.

ACTION ITEMS–(MOTION REQUIRED)

On motion by Mr. Marion, seconded by Mr. Veselik, by 5-0 vote, the Board approved Susan Williams as the delegate and Jesse Choate as the alternate delegate to represent the board at the VSBA Delegate Assembly and Regional Meeting of the 2014 VSBA Annual Convention to be held November 19-21, 2014 in Williamsburg, Virginia.

The Board considered approving the Title II, Part A Grant Application for the 2014-2015 school year. On motion by Mr. Veselik, seconded by Mr. Marion, by 5-0 vote, this was approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered approving job descriptions for administrative assistant/bookkeeper and school nurse. On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, these were approved.

The Board considered approving a VRS Resolution electing to pay the certified contribution rate of 11.4% for the 55586 group effective July 1, 2014. On motion by Mr. Marion, seconded by Mr. Buchanan, by 5-0 vote, this was approved.

The Board considered participating in the Region VII Curriculum Project for one (1) year. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, this was approved.

The Board considered approving a stipend for speech language pathologists with a Certificate of Clinical Competence (CCCs) and the Clinical Fellowship Year. On motion by Mr. Marion, seconded by Mrs. Williams, by 5-0 vote, this was approved.

The Board considered renewing health insurance with The Local Choice for the 2014-2015 school year. On motion by Mr. Marion, seconded by Mr. Veselik, by 5-0 vote, this was approved.

The Board considered renewing property and casualty and workers compensation insurance with VaCorp for the 2014-2015 school year. On motion by Mr. Marion, seconded by Mrs. Williams, by 5-0 vote, this was approved.

The Board considered a called school board meeting for Monday, July 7, 2014 at 5:00 pm On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, this was approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance by reason of bona fide religious training or belief as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board accepted the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following new hires as recommended by the superintendent: