Minutes of the June 28^th, 2005 meeting of the Smyth County School Board, as approved by the School Board at its July 11^th, 2005 meeting

Marion, Virginia
June 28, 2005

The Smyth County School Board met today in a continued meeting at 4:30 P.M., with all members present. The meeting was continued to close out the 2004-2005 school year.

On motion by Ms. Sneed, seconded by Mr. Doane, the board voted unanimously to approve the agenda as presented.

The board considered a change in an attendance policy for grades K-5 beginning with the 2005-2006 school year. On motion by Mr. Doane, seconded by Mrs. Hall, the board voted unanimously to approve the change. The policy reads:

When a student in grades K through 12 has been absent from school a total of five (5) days per semester on a block schedule or 10 (ten) days per school year on all other curriculum schedules, a doctor's note will be required for all subsequent absences to be excused.

The board considered an addition to the summer activity schedule for Marion Senior High School's Boys' Basketball Camp. On motion by Mr. Doane, seconded by Ms. Sneed, the board voted unanimously to approve this addition to the summer activity schedule.

Pursuant to §2.2-3711(A) of the Virginia Freedom of Information Act, on motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to convene a closed meeting for the purpose of discussing the following specific matters: personnel issues as authorized by §2.2-3711(A)(1) of the Code of Virginia.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to return to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, §2.2-3711(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Ayes: 7 Nays: 0

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to approve the following as recommended by the superintendent:

1. Accept the resignation of Cynthia Yette as a special education aide at Marion Senior High School;
2. Accept the resignation of Dr. Judith Wylie as an English teacher at Marion Senior High School;
3. To rescind the transfer of Melissa McKinnon from Marion Intermediate School to Marion Primary School;
4. Transfer Chuck Blevins from Marion Middle School to the Smyth Career & Technology Center;
5. Hire Debbie Lyon-Dye as a special education teacher at Marion Middle School;
6. Hire John Glass as a kindergarten teacher at Marion Primary School;
7. Hire Susan K. Lawson as an English teacher at Marion Senior High School;
8. Hire Kirsten Stump as an English 7/Science 7 teacher at Marion Middle School;
9. Hire Terri Totten as a guidance counselor for Atkins Elementary School and Sugar Grove Combined School;
10. Transfer Charlie Walker from a substitute bus driver to a full-time bus driver; and
11. Transfer Nick White from a part-time bus driver to a full-time bus driver.

On motion by Mrs. Hall, seconded by Mr. Doane, the board voted unanimously to approve a request for an appropriation of $239,594.26 to pay the accrued interest (January, 2002 through July 15, 2005) on the Chilhowie Literary Loan Projects. This check will be made payable to the Treasurer of Virginia from the County School Debt and Capital Outlay Fund, the same to be listed in the warrant register.

Elizabeth Roberts, Business Decision Support Analyst, reviewed end-of-year expenditures and revenues. On motion by Mr. Doane, seconded by Ms. Sneed, the board voted to transfer:

• $23,517.05 from 61000 (Instruction) category to 65000 (Food Service) category;
• $192,542.30 from 61000 (Instruction) category to 66000 (Capital Outlay) category; and
• Option one to transfer just $717,137.92 from 61000 (Instruction) category to 67000 (Debt Service) category or option two to transfer all remaining balances from each category to 67000 (Debt Service) category depending on the Smyth County Board of Supervisors' decision. The motion passed with 4 ayes and 3 board members abstained.

Mr. Doane and Ms. Sneed had to leave.

On motion by Mrs. Clark, seconded by Mr. Nipper, the board voted unanimously to approve and pay additional invoices in the amount of $65,335.00 from the County School Operating Fund, the same to be listed in the warrant register.

On motion by Mr. Nipper, seconded by Mrs. Clark, the board voted unanimously to adjourn the meeting.