June 28, 2017 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 p.m., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Vice-Chairperson Susan Williams called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Mac Buchanan, Paul Grinstead, Susan Williams, Todd Williams, and Bill Veselik. Wayne Carter and Jesse Choate were absent due to prior obligations.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the following items were approved.

PUBLIC COMMENT

There were no comments during public comment time.

SUPERINTENDENT’S REPORT

Dr. Carter announced that additional days have been scheduled for Pre-K and Kindergarten registration for the 2017-2018 school year. The additional days for registration will be during the week of July 10-14 at each of the county’s elementary schools from 9:00 a.m.–3:00 p.m.

Dr. Carter discussed the Virginia Tech National Science Foundation Partnership Project which will tie to the ongoing STEM (Science, Technology, Engineering, and Math) initiative. The localities selected to participate are Bedford, Giles, and Smyth Counties. This is a three year grant in which Virginia Tech will be providing professional development for all 6th grade teachers in the science curriculum to do exploratory activities with the STEM approach. The program will begin with professional development taking place on August 4 and all 6th grade science teachers will be encouraged to attend.

DISCUSSION TOPICS

Dr. Carter shared information on the following:

QUESTIONS/COMMENTS FROM BOARD MEMBERS

There were no questions or comments from the Board members.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving the following policy (second reading):

The Board considered approving the following policy revisions (second reading revision):

The Board considered approving the following policy revisions (second reading revision):

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the policy revisions were approved.

The Board considered approving updates to the Smyth County School’s Wellness Policy. On motion by Mr. Buchanan, seconded by Mr. Veselik, by 5-0 vote, the policy updates were approved.

The Board considered approving certain schools to participate in the Community Eligibility Provision Program. On motion by Mr. Buchanan, seconded by Mr. Veselik, by 5-0 vote, Atkins Elementary School, Marion Elementary School, Oak Point Elementary School, and Saltville Elementary School were approved to participate in the program.

The Board considered approving the purchase of a 65 passenger bus through the State Contract. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, the purchase of a 2018 IC CE 65 passenger school bus from Kingmor Supply, in the amount of $78,167.00, was approved.

The Board considered approving the purchase of an eight passenger van through the State Contract. On motion by Mr. Buchanan, seconded by Mr. Veselik, by 5-0 vote, the purchase of an eight passenger van from Sheehy Automotive, in the amount of $27,185.47, was approved.

The Board considered approving the addition of one part-time instructional aide to the staff of Sugar Grove Elementary School. On motion by Mr. Buchanan, seconded by Mr. Veselik, by 5-0 vote, the addition was approved.

The Board considered approving revisions made by the Smyth County Board of Supervisors to the 2017-2018 school division budget. On motion by Mr. Buchanan, seconded by Mr. Veselik, by 5-0 vote, the revisions were approved.

The Board considered approving the Superintendent Evaluation Tool. On motion by Mr. Buchanan, seconded by Mr. Veselik, by 5-0 vote, the form was approved.

The Board considered scheduling a called School Board meeting on Thursday, July 27, at 5:00 p.m.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: Personnel–Retirements, resignations, transfers, hires, and other personnel discussions, as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the Board approved the following resignation:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the Board approved the following transfers:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the Board approved the following hires, as recommended by the Superintendent:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the Board approved for Alicia Roberts’ contract to be increased from 200 days to 210 days to support clinical supervision.

ACTION ITEMS–(MOTION REQUIRED)

On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 5-0 vote, the Board approved paying current invoices in the amount of $818,268.07 from the County School Operating Fund, the same to be listed in the June 28, 2017 warrant register.

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the meeting was adjourned.